We are seeking a diligent Property Administrator to join our team, based in Santa Rosa, California. The selected individual will play a crucial role in the property management industry, focusing on the efficient operation of residential, commercial, or mixed-use properties. In this role, you will work closely with property managers, ensuring a high standard of service is delivered to tenants and clients. This role offers a short term contract employment opportunity.

Responsibilities:

• Responding to tenant inquiries, requests, and complaints in a timely and detail oriented manner to maintain customer satisfaction
• Assisting in the administration of leases, including the processing of rental applications and handling lease renewals and terminations
• Coordinating daily property operations, such as scheduling maintenance and repairs, liaising with vendors, and conducting regular inspections
• Keeping detailed records of property operations, vendor contracts, and compliance with housing and safety regulations
• Monitoring building security systems and ensuring that safety standards are upheld
• Assisting in financial management tasks, including rent collection, overseeing accounts receivable, and tracking delinquency reports
• Assisting the property manager in the preparation of annual budgets and financial reports
• Coordinating with accounting departments to process invoices and ensure timely vendor payments
• Assisting in the creation of marketing materials, showcasing properties to prospective tenants, and managing leasing documents
• Conducting market research to help with competitive property pricing and vacancy reduction strategies
• Preparing detailed reports on property performance and tenant satisfaction
• Maintaining organized records of contracts, tenant files, and incident reports
• Providing general administrative support to property managers, including scheduling appointments and preparing correspondence.

• Minimum of 1 year experience in a similar role as a Property Administrator
• Proficiency in Accounting Software Systems is required
• Experience with ADP - Financial Services is an asset
• Familiarity with Customer Relationship Management (CRM) systems is essential
• Knowledge of JD Edwards EnterpriseOne software is beneficial
• Ability to handle Management Systems is necessary
• Experience in performing Accounting Functions is required
• Proficiency in managing Accounts Payable (AP) is preferred
• Experience in handling Accounts Receivable (AR) is desired
• Ability to perform Billing Functions is a must
• Familiarity with Budget Processes is important

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