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    37 results for Property Administrator in Santa Clara, CA

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    Robert Half's client in Pittsburg, CA is offering a short-term contract employment opportunity for a Property Administrator. The primary function of this role is to support the housing department and focus on recertification and housing choice vouchers.


    Property Administrator Responsibilities:

    • Assist with recertification processes in the housing department

    • Manage housing choice vouchers effectively

    • Request necessary documents from tenants as part of the recertification process

    • Carry out income rent calculations

    • Perform data entry tasks to maintain accurate and up-to-date records

    • Provide exemplary customer service to tenants

    • Utilize technical skills, specifically Yardi and HUD, to perform job functions

    • Adhere to Fair Housing Law and Section 8 regulations

    • Use basic office equipment and word processing software to facilitate administrative tasks

    • Provide administrative assistance as needed.


    If you are interested in this Property Administrator role, submit your resume today!

    • At least 2 years of experience in a similar role

    • Proficiency in using Yardi.

    • Comprehensive knowledge of HUD and Section 8 regulations.

    • Familiarity with Fair Housing and Fair Housing Law.

    • Experience in managing residential properties.

    • Competency in basic office skills and use of basic office equipment.

    • Proven experience in administrative assistance.

    • Proficiency in Microsoft Word.

    • Experience in Supportive Housing Recertification.

    Housing Choice Vouchers

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Property Administrator Jobs in Santa Clara

    Property Administrator <p>Robert Half's client in Pittsburg, CA is offering a short-term contract employment opportunity for a Property Administrator. The primary function of this role is to support the housing department and focus on recertification and housing choice vouchers.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>• Assist with recertification processes in the housing department</p><p>• Manage housing choice vouchers effectively</p><p>• Request necessary documents from tenants as part of the recertification process</p><p>• Carry out income rent calculations</p><p>• Perform data entry tasks to maintain accurate and up-to-date records</p><p>• Provide exemplary customer service to tenants</p><p>• Utilize technical skills, specifically Yardi and HUD, to perform job functions</p><p>• Adhere to Fair Housing Law and Section 8 regulations</p><p>• Use basic office equipment and word processing software to facilitate administrative tasks</p><p>• Provide administrative assistance as needed.</p><p><br></p><p>If you are interested in this Property Administrator role, submit your resume today!</p> Property Administrator We are offering a long-term contract employment opportunity for a Property Administrator in Salinas, California. This role is integral to our operations and will involve overseeing community services, collaborating with community agencies to secure resources for residents, and managing the after-school program. This is not a remote position; the selected individual will be required to work on-site.<br><br>Responsibilities: <br><br>• Oversee and manage community services to ensure optimal operations.<br>• Collaborate with various community agencies to secure necessary resources for residents.<br>• Manage the after-school program, ensuring a safe and productive environment for all participants.<br>• Handle email correspondence professionally and promptly.<br>• Manage phone calls, ensuring all inquiries and issues are addressed in a timely manner.<br>• Execute filing tasks to maintain organized and accurate records.<br>• Use your skills in Office Software, Accounting Software Systems, CRM, and JD Edwards EnterpriseOne to ensure efficient operations.<br>• Perform accounting functions, including managing accounts payable and receivable, and overseeing billing functions.<br>• Utilize ADP - Financial Services for financial-related tasks.<br>• Ensure the effective operation of the management system and adherence to budget processes. Property Administrator We are seeking a Property Administrator to join our team in a major city in California. This role involves various administrative tasks and engaging with clients in the property industry. The position offers a short term contract employment opportunity. <br><br>Responsibilities:<br>• Effectively managing correspondence through Outlook email<br>• Taking on the responsibility of the front desk when required<br>• Accurately typing up handwritten reports<br>• Carefully filing and maintaining records<br>• Regularly interacting with a diverse range of clients, including those who have experienced homelessness<br>• Drafting detail-oriented letters utilizing pre-existing templates<br>• Diligently posting notices on doors<br>• Utilizing skills in Administrative Assistance and Microsoft Excel for optimal job performance. Property Administrator <p>We are looking for a Property Administrator to join our client, a well-known community in the Oakland area! This critical role is responsible for ensuring the property is well-operated, well-maintained, and compliant with all relevant federal, state, and local regulations. </p><p><br></p><p>·      Oversee the daily operations of the property, implementing policies, procedures, and programs to ensure smooth management and maintenance of the building.</p><p>·      Enforce consistent application of property rules, regulations, and lease agreements, reporting any violations promptly.</p><p>·      Maintain accurate resident records during move-in and annual recertifications, ensuring compliance with regulatory guidelines.</p><p>·      Manage staff processes, including recruiting, hiring, training, performance evaluations, and, when necessary, terminations.</p><p>·      Ensure program compliance with various housing initiatives, such as HUD, TCAC, Home Program, RHCP, CAL HFA, and AHP.</p><p>·      Obtain required documentation, handle certifications, and collect deposits and rents in line with program policies.</p><p>·      Act as a resource for resident concerns, ensuring timely, professional responses to all requests or complaints.</p><p>·      Manage work orders efficiently and oversee the quick turnover of vacant units.</p> Temporary Property Administrator <p>Are you an organized and detail-oriented professional looking to showcase your administrative skills in the real estate or property management industry? Robert Half is seeking a <strong>Temporary Property Administrator</strong> to provide vital support at a property management firm during a short-term need. This is an exciting opportunity to gain valuable experience in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Responsibilities</strong></p><p>As a Temporary Property Administrator, your key responsibilities may include but are not limited to:</p><ul><li>Supporting day-to-day property management operations, including handling tenant inquiries and resolving issues promptly and professionally.</li><li>Coordinating maintenance requests and ensuring timely follow-up with vendors and contractors.</li><li>Assisting with lease administration, such as drafting lease documents, tracking renewals, and maintaining accurate tenant records.</li><li>Managing rent collection processes, issuing invoices, and processing payments.</li><li>Updating property management software and maintaining accurate files and records.</li><li>Preparing and distributing communications to tenants, such as notices, building updates, or status reports.</li><li>Answering phones, handling emails, and performing other general administrative duties as needed.</li></ul><p><br></p> Property Administrator <p>Are you detail-oriented, organized, and ready to take on an exciting role in property management? We are seeking a <strong> Property Administrator</strong>! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management Support</strong></p><ul><li>Gather and analyze financial data to prepare reports and track expenses.</li><li>Oversee rent collection and manage accounts receivable processes.</li><li>Assist with budget preparation, monitor financial performance, and aid in implementing corrective action plans.</li><li>Review and approve vendor invoices while managing commercial vendor accounts.</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Compile and deliver routine property reports for stakeholders, including investors, lenders, and government entities.</li><li>Manage and update internal reporting dashboards.</li><li>Coordinate and consolidate reporting materials for external parties.</li></ul><p><strong>Project Management Support</strong></p><ul><li>Provide assistance with capital projects, ensuring timely and budget-conscious completion.</li><li>Collaborate with the Facility Manager to coordinate improvement projects and ensure vendor compliance.</li><li>Oversee insurance requirements and manage documentation for tenant construction projects.</li></ul><p><strong>Portfolio Systems Operation</strong></p><ul><li>Manage portfolio tools, including security system access and Yardi property management software.</li><li>Address Yardi-related inquiries and generate reports as needed.</li></ul><p><br></p> Property Manager - Affordable Housing <p>Robert Half is working with an affordable housing company that specializes in the acquisition, development, and management of income-restricted properties. We are currently looking for a highly skilled and knowledgeable Property Manager on a contract basis with a deep understanding of affordable housing, tax credits, and property management. This role is designed for someone who can ensure the effective operation of our properties.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee the daily operations of affordable housing properties, ensuring compliance with company policies, procedures, and standards.</p><p>·      Apply a sound understanding of Low-Income Housing Tax Credit (LIHTC) regulations to ensure compliance.</p><p>·      Conduct property inspections to ascertain the condition of the property and to verify compliance with health and safety regulations.</p><p>·      Coordinate leasing activities, monitor lease renewals, track vacancies, and market units to achieve maximum occupancy.</p><p>·      Prepare and manage budgets and financial reports, and optimize the cost-effectiveness of operations.</p><p>·      Work closely with tenants, responding professionally to their needs and resolving issues.</p><p>·      Coordinate maintenance and repair work with vendors and ensure all tasks are performed according to set standards.</p><p>·      Promote a positive living environment for tenants by enforcing property rules and regulations.</p><p>·      Prepare reports for management regarding property performance and compliance with tax credit regulations.</p><p>·      Stay updated on changes in local, state, and federal housing laws and regulations, including tax credit requirements.</p><p><br></p> Property Manager <p>We are working with a growing real estate firm that is currently seeking a dynamic and experienced Property Manager Leasing Specialist to join our busy team. This is an exciting opportunity for a self-starter who has passion for real estate and customer service, and the willingness to travel extensively.</p><p><br></p><p>The ideal candidate will have a minimum of 3 years of experience in leasing, be knowledgeable about LIHTC regulations, and have a demonstrated ability to manage all aspects of tenant satisfaction.</p><p><br></p><p>·      Conduct property tours for prospective tenants, showcasing key features and amenities in compliance with LIHTC regulations.</p><p>·      Manage leasing inquiries via phone, email, and in-person, delivering prompt and accurate information.</p><p>·      Process lease applications, conduct income verifications, and ensure compliance with LIHTC occupancy guidelines.</p><p>·      Collaborate with property management teams to maintain occupancy levels and actively address tenant needs.</p><p>·      Keep updated on LIHTC regulations to ensure total compliance in all leasing activities.</p><p>·      Travel regularly to properties within the LIHTC portfolio for site visits, meetings with property managers, and assessment of leasing opportunities.</p><p>·      Provide high-quality customer service throughout the leasing process and tenancy period.</p><p>·      Assist in the development and implementation of leasing strategies to achieve and sustain full occupancy.</p><p>·      Complete administrative tasks, including record maintenance and leasing reports preparation.</p> Commercial Property Manager <p>We are working with a local property management firm that is looking to bring on Commercial Property Manager on a contract basis. The ideal candidate will have profound knowledge of property management and the necessary acumen to manage commercial properties. This person should be capable of monitoring properties to ascertain that they are in excellent condition and are up to building codes.</p><p><br></p><p>Responsibilities:</p><p>·      Effectively manage and coordinate property maintenance and repairs, which includes working with contractors and vendors.</p><p>·      Oversee all lease agreements, ensure full occupancy of rental properties, and handle both current and prospective tenant inquiries.</p><p>·      Conduct regular property inspections and prepare detailed reports on property condition.</p><p>·      Understand and comply with federal, state, and local laws regarding commercial property management.</p> Accounting Manager/Supervisor <p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PROPERTY ACCOUNTING MANAGER</strong></p><p>Responsibilities:</p><p>-Oversee the financial close process for all entities including review and reconciliation of property intercompany eliminations and reporting financial results to management.</p><p>-Work closely with the external auditors and Accounting Leadership to ensure thorough and accurate audits.</p><p>-Serve as the primary liaison between our internal accounting team and external (outsourced) accounting partners.</p><p>-Manage and produce monthly financials for timely and accurate reporting</p><p>-Manage daily operations of the property accounting function, ensuring accurate and timely financial reporting for assigned properties</p><p>-Responsible for reviewing work of staff including, but not limited to monthly account reconciliations, tax returns, and financial statements</p><p>-Present financial information and appropriately research and answer accounting questions to management</p><p>-Review audit schedules and work papers prepared by staff accountant</p><p>-Review or prepare footnotes to the financial statements</p><p>-Assist with the review of the audit reports to ensure audit adjustments are recorded properly and analysis/documentation is completed</p><p>-Collaborate with internal stakeholders to develop and implement process improvements to enhance efficiency and accuracy in property accounting operations</p><p><br></p> LIHTC Leasing Specialist We are offering a permanent employment opportunity for an experienced LIHTC Leasing Specialist in the Real Estate Property/Facilities Management industry. This role is based in Oakland, California and involves travel to various property sites across East Bay. <br><br>Responsibilities: <br>• Provide exceptional service to tenants, addressing their needs promptly and effectively.<br>• Conduct tours of properties for prospective tenants, highlighting key features and amenities in compliance with LIHTC regulations.<br>• Handle leasing inquiries through various channels such as phone, email, and in-person visits, ensuring accurate and prompt responses.<br>• Process leasing applications, carry out income verifications, and maintain compliance with LIHTC occupancy guidelines.<br>• Work closely with property management teams to ensure occupancy levels are maintained.<br>• Stay updated with LIHTC regulations and guidelines to ensure leasing activities are in compliance.<br>• Regularly travel to various properties within the LIHTC portfolio for site visits, meetings with property managers, and evaluation of leasing opportunities.<br>• Assist in creating and implementing leasing strategies aimed at achieving and maintaining full occupancy.<br>• Carry out administrative tasks related to leasing, which includes maintaining accurate records and preparing leasing reports.<br>• Use various tools such as Excel, Yardi Software, and Yardi Property Management to carry out tasks effectively and efficiently. Staff Accountant <p>Are you a detail-oriented accounting professional with experience in Yardi and an interest in supporting property management operations? Our client, a reputable organization in the real estate industry, is seeking a <strong>Staff Accountant</strong> to join their team in San Francisco. This is a fantastic opportunity to contribute to a dynamic team, work closely with property managers, and grow your career!</p><p> </p><p><strong>Key Responsibilities:</strong></p><p> </p><ul><li>Prepare and maintain financial records for property management portfolios.</li><li>Reconcile accounts, process journal entries, and ensure accurate financial reporting.</li><li>Perform property-related accounts payable (AP) and accounts receivable (AR) functions.</li><li>Generate monthly financial statements for property managers to facilitate decision-making.</li><li>Assist with budgets, audits, and other related tasks as needed.</li></ul><p> </p><p><strong>What’s in It for You?</strong></p><ul><li>Competitive salary range of $75,000 to $95,000, dependent on experience.</li><li>Opportunity to work with a supportive and collaborative team.</li><li>Great location in the heart of San Francisco with career development opportunities.</li></ul><p> </p><p>If you’re ready to make an impact by applying your accounting expertise and Yardi experience in a fast-paced property management environment, apply now!</p> Facilities Manager <p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Facilities Manager <p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Facilities Manager <p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Administrative Coordinator We are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data Entry Facilities Manager <p><br></p><p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Facilities Coordinator <p><strong>Job Description</strong>:</p><p>We are seeking a detail-oriented and proactive <strong>Facilities Coordinator</strong> with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.</p><p><strong>Responsibilities</strong>:</p><ul><li><strong>Facilities Management</strong>: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li><strong>Vendor Coordination</strong>: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li><strong>Office Management Support</strong>: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li><strong>Space Organization</strong>: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li><strong>Health and Safety Compliance</strong>: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li><strong>Administrative Tasks</strong>: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li><strong>Client/Employee Support</strong>: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li><strong>Technology Coordination</strong>: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li><strong>Project Assistance</strong>: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul><p><strong>Requirements</strong>:</p><ul><li><strong>Experience</strong>: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li><strong>Education</strong>: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li><strong>Communication</strong>: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li><strong>Organizational Skills</strong>: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li><strong>Problem-Solving</strong>: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li><strong>Physical Capabilities</strong>: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li><strong>Certifications</strong>: OSHA or related safety training certifications are advantageous but not required.</li></ul><p><br></p> CFO <p>We are offering an exciting opportunity for a CFO in Oakland, California. The CFO will play a key role in our team, tasked with overseeing our financial operations and systems, including the use of Accounting Software Systems and CRM tools. This role operates within the industry and involves managing accounting functions, auditing, budget processes, and capital management.</p><p><br></p><p><strong>Property Operations Responsibilities:</strong></p><ul><li>Collaborate with teams for financial optimization and to identify cost-saving opportunities.</li><li>Supervise budgeting, forecasting, financial analysis and capital structure.</li><li>Identify and manage financial risks and ensure compliance with regulations.</li><li>Administer accurate financial reporting according to GAAP and other standards, and tax planning.</li><li>Work with attorneys and title companies on property purchase and sale agreements.</li><li>Manage payroll processes ensuring timely compensation and conforming with regulations and tax laws.</li></ul><p><strong>Estate Planning Responsibilities:</strong></p><ul><li>Manage owner’s estate planning activities, ensuring regulation compliance and effective estate/gift planning.</li><li>Implement strategies for charitable and philanthropic initiatives.</li></ul><p><strong>Partnership Accounting Responsibilities:</strong></p><ul><li>Manage all aspects of partnership accounting for precise financial management, including tracking partner basis and overseeing cost segregation studies for potential tax savings.</li><li>Ensure accurate preparation of partnership financial statements.</li><li>Supervise tax filings preparation for partnerships, ensuring regulation compliance.</li><li>Collaborate with external tax advisors on complex issues, providing tax optimization opportunities.</li><li>Regularly monitor financial performance and tax implications of the partnership, providing insights and recommendations.</li></ul><p><br></p> Facilities Coordinator <p><strong>Job Description: Facilities Coordinator </strong></p><p>We are seeking a highly organized and detail-oriented Facilities Coordinator to manage and support the daily operations of our office environment. The ideal candidate will bring 1–3 years of relevant experience and demonstrate strong skills in facilities management, communication, and problem-solving. This role is key to ensuring our workspaces remain safe, functional, and efficient for all employees.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee routine facility maintenance, repairs, and inspections to ensure compliance with safety and operational standards.</li><li>Coordinate with vendors, contractors, and service providers for building services, such as cleaning, security, and equipment maintenance.</li><li>Manage office supplies inventory and procurement to maintain a well-stocked work environment.</li><li>Serve as the primary point of contact for facility-related issues and inquiries from employees and stakeholders.</li><li>Assist with space planning, office moves, and furniture/equipment setups to accommodate organizational needs.</li><li>Maintain updated records of facility operations, maintenance schedules, and vendor agreements.</li><li>Support environmental health, safety, and sustainability initiatives within the workplace.</li></ul><p><br></p> Assistant Controller We are offering an exciting opportunity for an Assistant Controller in the Real Estate & Property industry. Located in Belmont, California, you will join our team to manage and enhance our financial operations. You'll play a key role in reviewing and analyzing financial statements, managing balance sheets, and improving efficiency through the use of computer systems.<br><br>Responsibilities:<br>• Enhancing efficiency through the use of computer systems<br>• Managing and reviewing balance sheets<br>• Processing and analyzing accounts receivable and accounts payable<br>• Conducting CAM reconciliations<br>• Supporting financial matters of the organization under the Controller's guidance<br>• Reviewing financial statements of 2 Commercial Accountants for senior leadership. Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Assistant Controller, Property Accounting <p>Jeff Abrams with Robert Half is looking to onboard an Assistant Controller, Property Accounting in the Real Estate Property/Facilities Management industry for his client. This role is central to the efficient management of accounting processes for our property portfolio. The Assistant Controller will be expected to handle a wide range of tasks including overseeing the accounting for a portfolio of properties, conducting month-end/year-end closing functions, and managing relationships with outsourced accounting providers.</p><p><br></p><p>Responsibilities:</p><p>• Take charge of the accounting processes for a selection of properties</p><p>• Handle closing functions at the end of the month/year, including balance sheet reconciliations and calculation of property and construction management fees</p><p>• Ensure all accounting transactions align with fair value GAAP</p><p>• Oversee the accounting for property acquisitions and dispositions</p><p>• Prepare tax packages for external tax accountants and review the same</p><p>• Update personnel assignment schedules regularly</p><p>• Prepare and review periodic municipal tax filings</p><p>• Assist in coordinating audits and year-end accounting, including drafting footnote disclosures for property-level properties</p><p>• Prepare and review periodic lender compliance packages</p><p>• Update accounting policies and procedures documentation and assist in identifying internal control issues</p><p>• Supervise relationships with outsourced accounting providers; oversee third party operators</p><p>• Assist in the annual property-level budgeting process and provide oversight to periodic monitoring</p><p>• Mentor, train, and supervise existing and new team members</p><p>• Collaborate with other Accounting Teams, Property Management, Construction Management, and Investment Teams</p><p>• Develop and manage training programs for internal and external accountants</p><p>• Understand complex accounting transactions and make recommendations for accounting treatment to Property Controllers</p><p>• Identify process efficiencies in partnership with the Property Controllers.</p><p><br></p><p>If interested, please reach out to Jeff Abrams via LinkedIn</p> Senior Accountant, Wealth Management <p>If interested, please contact Yuzo Shimura on LinkedIn at Robert Half</p><p> </p><p>Title: Senior Accountant </p><p>Location: San Francisco 100% onsite </p><p>Salary: 85k-100k base salary + bonus </p><p> </p><p>About the Company: This company operates in the property management and real estate sector, ensuring meticulously maintained financial operations and reporting in a professional business environment. They also value compliance, budgeting, and interdepartmental coordination.</p><p> </p><p>Key Responsibilities:</p><ul><li>Monitor various aspects of financial operations and reporting including account payables and receivables, revenue, and expenses.</li><li>Participate in month-end close activities and prepare monthly financial reporting packages.</li><li>Review and monitor cash flow forecasts for multiple bank accounts and projects as needed.</li><li>Coordinate and prepare documentation for the annual tax returns on certain properties.</li><li>Work closely with the Property Management team in the preparation of annual budgeting.</li></ul><p> </p><p><br></p> Controller We are on the lookout for a skilled Controller to join our team based in San Mateo, California. This position is in the property management sector, with the main focus on maintaining financial procedures and ensuring the efficient operation of the company's financial activities. The Controller will be responsible for processing customer applications, maintaining accurate customer records, and resolving customer inquiries. This role offers an exciting opportunity.<br><br>Responsibilities<br>• Oversee the preparation of financial reports and documents such as income statements, balance sheets, and tax returns.<br>• Handle accounts payable and receivable to ensure all financial transactions are appropriately managed.<br>• Monitor the recording of all financial transactions in the bookkeeping system for accuracy and completeness.<br>• Collaborate in the budget preparation and financial planning processes.<br>• Conduct regular reconciliations of financial discrepancies by collecting and analyzing account information.<br>• Evaluate accounting records and financial statements regularly for accuracy and completeness.<br>• Work collaboratively with other departments to streamline and improve financial procedures while ensuring compliance with federal, state, and company policies, procedures, and regulations.<br>• Contribute in conducting financial audits and provide recommendations for procedural improvements.<br>• Assist in the preparation of monthly, quarterly, and annual financial statements.