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    64 results for Executive Assistant in San Ramon, CA

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    We are seeking an Executive Assistant to become a part of our team in Oakland, California. Your role will involve managing and coordinating a variety of administrative tasks and projects. This position is a long-term contract employment opportunity in the public health industry.


    Responsibilities:


    • Accurately maintain customer credit records and process customer credit applications

    • Handle complex scheduling between various parties, including appointments and meetings

    • Manage and maintain the office calendar, ensuring staff are reminded of important deadlines

    • Supervise communications, which include maintaining contact lists, preparing regular reports, and updating the website

    • Manage the submission and status of contracts, ensuring deliverables are detailed and clear

    • Develop and maintain an electronic filing system for efficient office operations

    • Supervise office policies regarding travel arrangements and expense reports

    • Maintain inventory of office supplies and equipment, including ordering and verifying receipt of supplies

    • Manage annual events calendar, including sending out invitations and organizing event logistics

    • Review and distribute various forms of communication, ensuring detail-oriented presentation

    • Provide support for meetings, including setup and creation of accurate meeting minutes

    • Monitor and track attendance and evaluations of events, creating reports for staff and board review.


    Please apply today if you are interested in the role.

    • Bachelor's degree or equivalent experience in a related field

    • Proven experience as an executive assistant or similar administrative role

    • Proficiency in coordinating schedules and managing calendars

    • Excellent verbal and written communication skills

    • Strong organizational skills with an ability to prioritize tasks

    • Ability to maintain confidentiality and handle sensitive information

    • Proficiency in Microsoft Office Suite, including Canva, Word, Excel, and PowerPoint

    • Detail-oriented with strong problem-solving skills

    • Ability to work in a fast-paced, dynamic environment

    • Must be a team player with a high level of dedication

    • Ability to multitask and meet deadlines

    • Professionalism and a positive attitude.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    64 results for Executive Assistant in San Ramon, CA

    Executive Assistant <p>We are seeking an Executive Assistant to become a part of our team in Oakland, California. Your role will involve managing and coordinating a variety of administrative tasks and projects. This position is a long-term contract employment opportunity in the public health industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately maintain customer credit records and process customer credit applications</p><p>• Handle complex scheduling between various parties, including appointments and meetings</p><p>• Manage and maintain the office calendar, ensuring staff are reminded of important deadlines</p><p>• Supervise communications, which include maintaining contact lists, preparing regular reports, and updating the website</p><p>• Manage the submission and status of contracts, ensuring deliverables are detailed and clear</p><p>• Develop and maintain an electronic filing system for efficient office operations</p><p>• Supervise office policies regarding travel arrangements and expense reports</p><p>• Maintain inventory of office supplies and equipment, including ordering and verifying receipt of supplies</p><p>• Manage annual events calendar, including sending out invitations and organizing event logistics</p><p>• Review and distribute various forms of communication, ensuring detail-oriented presentation</p><p>• Provide support for meetings, including setup and creation of accurate meeting minutes</p><p>• Monitor and track attendance and evaluations of events, creating reports for staff and board review.</p><p><br></p><p>Please apply today if you are interested in the role. </p> Executive Assistant <p>Robert Half's client is in search of a dedicated Executive Assistant to join our team in the Behavioral Health industry, located in Walnut Creek, CA. As an Executive Assistant, you will be tasked with providing comprehensive support to the CEO, facilitating interdepartmental collaboration, and spearheading special projects. This position can be remote or hybrid, but the selected candidate must be willing to work 8AM-5PM PST hours.</p><p><br></p><p>Executive Assistant Responsibilities Include:</p><p>• Enable optimization of CEO's time by managing their calendar, scheduling, and communications.</p><p>• Prioritize incoming information and requests to ensure focus is maintained on critical tasks.</p><p>• Ensure efficient meeting of deadlines by organizing and prioritizing correspondences and follow-ups.</p><p>• Handle sensitive matters with utmost confidentiality, professionalism, and discretion.</p><p>• Act as the primary contact point for the executive, managing access and filtering requests to enhance workflow.</p><p>• Anticipate the executive's needs proactively and address potential obstacles.</p><p>• Foster effective communication and partnerships between departments and teams to align on priorities and timelines.</p><p>• Coordinate with internal and external stakeholders to support strategic initiatives.</p><p>• Lead, plan, and execute special projects assigned by the executive, including identifying objectives, establishing timelines, and managing resources.</p><p>• Provide regular updates and recommendations to the executive throughout project execution.</p><p>• Identify opportunities for process improvement within the organization and implement streamlined processes to enhance productivity and effectiveness.</p><p><br></p><p>If you are interested in this Executive Assistant position, submit your resume today!</p> Executive Assistant <p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. <strong>This is a full-time, temporary role</strong> expected to last 6 months with the possibility of an extension based on organizational needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to the Executive Director and other key executives.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.</li><li>Handle email correspondence, ensuring follow-up on important communications.</li><li>Prepare presentations, reports, agendas, meeting minutes, and other documentation as needed.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as a liaison between internal teams, external stakeholders, and the executive team.</li><li>Assist with planning and logistics for board meetings, events, and fundraising initiatives.</li><li>Organize and maintain electronic and hard copy filing systems.</li><li>Conduct research and compile data to support decision-making processes.</li><li>Ensure confidential handling of sensitive information.</li></ul><p><br></p> Executive Assistant <p>Executive Assistant position available via Robert Half </p><p><br></p><p>We’re seeking an experienced <strong>Executive Assistant</strong> to join our client in a fast-paced and innovative tech startup. Reporting directly to the CEO and other members of the executive team, this position plays a critical role in supporting leaders with administrative, organizational, and strategic functions. The ideal candidate is proactive, detail-oriented, tech-savvy, and thrives in a dynamic, evolving environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Executive Support</strong></p><ul><li>Manage the executives’ calendars, including scheduling and prioritizing appointments, meetings, and events.</li><li>Serve as the primary point of contact for internal and external stakeholders on all matters related to the executive team.</li><li>Coordinate complex travel arrangements (domestic and international) and create detailed itineraries.</li><li>Prepare and review meetings, presentations, and reports to ensure the executives are well-prepared.</li></ul><p><strong>Administrative Operations</strong></p><ul><li>Maintain organized filing systems (physical and digital) and ensure documents are easily accessible.</li><li>Handle confidential information with a high degree of professionalism and discretion.</li><li>Execute expense tracking and reporting, budgeting, and other operational responsibilities.</li></ul><p><strong>Communication Liaison</strong></p><ul><li>Draft and manage email correspondence, presentations, and reports on behalf of the executives.</li><li>Act as a liaison between the executive team and other internal divisions, promoting clear communication and teamwork.</li><li>Screen incoming communications and route them appropriately based on urgency and relevance.</li></ul><p><strong>Project Management</strong></p><ul><li>Assist with or lead special projects, ensuring deadlines are met and deliverables are completed.</li><li>Collaborate across teams to coordinate company-wide initiatives and events.</li><li>Track key milestones and updates on projects led by the executive team.</li></ul><p><strong>Event Coordination</strong></p><ul><li>Plan and execute events such as team offsites, executive meetings, and external gatherings.</li><li>Coordinate with vendors, facilities, and internal staff for seamless event management.</li></ul><p>Please apply to this role with your resume via Robert Half</p><p><br></p> Executive Assistant <p><br></p><p><strong>Job Title</strong>: Executive Assistant</p><p><strong>Job Overview</strong>: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide dedicated administrative and organizational support to senior management. In this role, you will act as a trusted partner, ensuring the efficient operation of day-to-day activities by managing schedules, facilitating communication, and handling confidential information with discretion. This position requires exceptional time management, multitasking ability, and strong interpersonal skills.</p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Calendar Management</strong>: Monitor and manage senior management’s schedules, including coordinating meetings, appointments, and travel arrangements (Source: RH Acronym Guide).</li><li><strong>Communication Liaison</strong>: Serve as the main point of contact for internal and external communications, ensuring timely follow-ups and prioritizing messages or inquiries (Source: RH Acronym Guide).</li><li><strong>Documentation and Reporting</strong>: Prepare reports, documents, and presentations accurately and efficiently; take minutes during meetings when needed.</li><li><strong>Travel Arrangements</strong>: Organize and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li><strong>Event Coordination</strong>: Plan and execute team meetings, events, and functions as needed, ensuring alignment with company values and branding (Source: RH Acronym Guide - Enterprise Values).</li><li><strong>Data Management</strong>: Maintain accurate and organized records, files, and databases for senior executives.</li><li><strong>Expense Tracking</strong>: Process and manage expense reports, ensuring compliance with organizational policies.</li><li><strong>Strategic Support</strong>: Anticipate executive needs, proactively identifying solutions to enhance efficiency and minimize administrative burdens.</li><li><strong>Confidentiality</strong>: Handle sensitive and confidential information with integrity and professionalism (Source: RH Acronym Guide - Enterprise Values).</li></ul><p><br></p> Executive Assistant <p>Executive Assistant (EA) plays a critical role in supporting high-level executives or senior management by ensuring their daily activities and long-term projects are well coordinated and efficient. At Robert Half, the EA serves as a key partner to leadership, delivering premier administrative, organizational, and interpersonal skills to achieve team and organizational success. Below is a comprehensive job description for the role of an Executive Assistant:</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Calendar Management:</strong></li></ol><ul><li>Maintain and coordinate the executive's daily, weekly, and monthly schedules, ensuring optimal time management and alignment with organizational priorities.</li><li>Schedule meetings, conference calls, and appointments, ensuring all logistics are managed effectively.</li></ul><ol><li><strong>Meeting Preparation:</strong></li></ol><ul><li>Organize and prepare materials, agendas, and presentations as needed for meetings.</li><li>Take and distribute meeting minutes, following up on action items to ensure completion.</li></ul><ol><li><strong>Travel Coordination:</strong></li></ol><ul><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage and prepare travel expense reports for reimbursement.</li></ul><ol><li><strong>Communication Management:</strong></li></ol><ul><li>Serve as a primary point of contact between executives, team members, and external stakeholders.</li><li>Draft, proofread, and edit emails, memos, and other communications.</li></ul><ol><li><strong>Project Support:</strong></li></ol><ul><li>Collaborate on special projects as assigned, providing research, reporting, or logistical support.</li><li>Track deadlines and progress for ongoing initiatives to ensure timely completion.</li></ul><ol><li><strong>Confidentiality:</strong></li></ol><ul><li>Manage sensitive information with the utmost professionalism, respecting privacy and corporate policies.</li></ul><ol><li><strong>Administrative Tasks:</strong></li></ol><ul><li>Oversee document filing, database maintenance, and a variety of administrative duties.</li><li>Order supplies, manage office equipment, and complete expense submissions.</li></ul><ol><li><strong>Stakeholder Interaction:</strong></li></ol><ul><li>Represent the executive in interactions with internal and external stakeholders by maintaining professionalism and relationship-building skills.</li></ul><p><br></p> Executive Assistant <p>The Executive Assistant (EA) plays a critical role in supporting high-level executives or senior management by ensuring their daily activities and long-term projects are well coordinated and efficient. At Robert Half, the EA serves as a key partner to leadership, delivering premier administrative, organizational, and interpersonal skills to achieve team and organizational success. Below is a comprehensive job description for the role of an Executive Assistant:</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Calendar Management:</strong></li></ol><ul><li>Maintain and coordinate the executive's daily, weekly, and monthly schedules, ensuring optimal time management and alignment with organizational priorities.</li><li>Schedule meetings, conference calls, and appointments, ensuring all logistics are managed effectively.</li></ul><ol><li><strong>Meeting Preparation:</strong></li></ol><ul><li>Organize and prepare materials, agendas, and presentations as needed for meetings.</li><li>Take and distribute meeting minutes, following up on action items to ensure completion.</li></ul><ol><li><strong>Travel Coordination:</strong></li></ol><ul><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage and prepare travel expense reports for reimbursement.</li></ul><ol><li><strong>Communication Management:</strong></li></ol><ul><li>Serve as a primary point of contact between executives, team members, and external stakeholders.</li><li>Draft, proofread, and edit emails, memos, and other communications.</li></ul><ol><li><strong>Project Support:</strong></li></ol><ul><li>Collaborate on special projects as assigned, providing research, reporting, or logistical support.</li><li>Track deadlines and progress for ongoing initiatives to ensure timely completion.</li></ul><ol><li><strong>Confidentiality:</strong></li></ol><ul><li>Manage sensitive information with the utmost professionalism, respecting privacy and corporate policies.</li></ul><ol><li><strong>Administrative Tasks:</strong></li></ol><ul><li>Oversee document filing, database maintenance, and a variety of administrative duties.</li><li>Order supplies, manage office equipment, and complete expense submissions.</li></ul><ol><li><strong>Stakeholder Interaction:</strong></li></ol><ul><li>Represent the executive in interactions with internal and external stakeholders by maintaining professionalism and relationship-building skills.</li></ul><p><br></p> Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Menlo Park, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p> Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Mountain View, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Legal Administrative Assistant <p>Are you an experienced Legal Administrative Assistant ready to take your skills to the next level? We are looking for a talented professional to join our dynamic, tight-knit team at a respected union labor law firm conveniently located just steps away from a BART station in Oakland.</p><p>This is your chance to be part of an organization that values collaboration, offers significant growth potential, and champions important labor causes. If you thrive in a supportive environment and have impeccable attention to detail, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format legal documents with precision and efficiency.</li><li>Handle state and federal e-filings, ensuring compliance with all relevant rules and deadlines.</li><li>Provide administrative support to attorneys, maintain case files, and assist in day-to-day legal operations.</li></ul> Administrative Assistant <p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>·      Answering and directing phone calls to relevant staff.</p><p>·      Organizing and scheduling appointments with admin software.</p><p>·      Booking meeting rooms and conference facilities.</p><p>·      Data entry and maintaining records and files.</p><p>·      Liaising with staff, suppliers, and clients.</p><p>·      Preparing documents and reports.</p><p>·      Assisting with special projects as needed.</p><p><br></p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. The role involves working closely with a team in the Real Estate industry. The Administrative Assistant will be expected to manage customer inquiries, maintain accurate records, and ensure the smooth operation of office procedures.<br><br>Responsibilities:<br><br>• Ensuring adherence to legal and tax withholding processes.<br>• Quickly and efficiently addressing client requests for information or other relevant transaction services.<br>• Coordinating schedules for key appointments, including open houses and final walkthroughs.<br>• Overseeing the production of online marketing materials, brochures, and flyers for events to represent the team professionally.<br>• Completing paperwork for all real estate transactions in a timely manner to facilitate quick deal closures.<br>• Managing the production of all marketing materials and facilitating local events to foster connections with people in the local community.<br>• Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.<br>• Handling inbound and outbound calls, maintaining a high level of customer service.<br>• Conducting data entry tasks and maintaining customer records.<br>• Scheduling appointments and managing team schedules. Admin Assistant We are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times. Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Administrative Assistant We are looking for an Administrative Assistant to become a part of our team. The role involves carrying out various administrative and clerical tasks in a Financial Services environment. This position is a short term contract employment opportunity.<br><br>Responsibilities:<br>• Provide outstanding customer service through phone and email correspondence<br>• Manage and direct incoming and outgoing calls<br>• Ensure proficient use of Microsoft Office Suite (Excel, Word, and Outlook)<br>• Become familiar with company specific programs and software, including Salesforce<br>• Manage time effectively with the ability to prioritize work<br>• Pay attention to detail and employ problem-solving skills<br>• Maintain strong organizational skills with the ability to multi-task<br>• Welcome and check in all visitors and clients in a courteous manner<br>• Handle daily mail and UPS incoming/outgoing efficiently<br>• Operate office equipment such as printers and fax machines<br>• Maintain a detail oriented appearance and demeanor at all times<br>• Assist with computer data entry and filing<br>• Schedule appointments efficiently. Tax Administrative Assistant <p>Robert Half has a two month contract with a tax firm in Foster City. Our client prides themselves on their client-focused approach. They provide comprehensive services in tax preparation, planning, and consulting. They are looking for a detail-oriented and highly organized Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the team of tax professionals by managing office tasks, maintaining client records/data entry, and assisting with scheduling and communication. You will be working in a fast-paced environment and must be able to handle multiple tasks and prioritize effectively.</p><p><br></p><p>Please find the description below and if interested, apply now. We are possibly looking to have a candidate start next week. Do not wait. Apply now!</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Assist in processing completed tax returns for client copies (ex: prep K-1s, save files to flash drives, prepare labels or envelopes and post for mailing</li><li>Assist in routing workflow (log in work and sort to appropriate location)</li><li>Phone support to triage phone calls</li><li>Data entry if possible (Autoflow tax documents through scanner for tax prep, enter technology fees for completed returns, similar data entry assignments as needed)</li></ul><p><br></p> Administrative Assistant We are seeking an Administrative Assistant based in San Jose, California. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be expected to assist in executing field operations services and activities, displaying a significant level of independence, initiative, critical thinking, and sound judgment. This role will require detail-oriented coordination and maintenance of effective office procedures and processes, and effective communication with all staff levels.<br><br>Responsibilities:<br>• Providing assistance to the Director of Field Operations and the Assistant Director, Field Operations.<br>• Handling customer service duties, including answering inbound calls and responding to email correspondence.<br>• Performing data entry tasks and maintaining accurate records.<br>• Scheduling appointments and coordinating various office procedures.<br>• Handling both inbound and outbound calls in a detail-oriented manner.<br>• Utilizing Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word.<br>• Analyzing data and situations, identifying problems, and developing effective solutions.<br>• Monitoring customer accounts and taking appropriate action when necessary.<br>• Demonstrating detail-oriented communication skills on both a business and technical platform. Administrative Assistant We are in the process of hiring an Administrative Assistant to join our construction team located in Cupertino, California. This role plays a crucial part in ensuring the seamless operation of our office and quarry activities by offering critical administrative support. <br><br>Responsibilities:<br>• Accurately issue weight certificates for various materials like sand, gravel, dirt, concrete, and asphalt.<br>• Maintain and keep current records of truck license numbers and tare weights.<br>• Generate and submit daily scale reports.<br>• Regularly verify customer account statuses and assist in keeping customer records accurate.<br>• Efficiently process sales transactions, including cash and credit card payments.<br>• Coordinate staffing schedules with management for high-volume days.<br>• Professionally manage inbound and outbound calls and direct them appropriately.<br>• Provide administrative assistance to other departments and team members as required.<br>• Assist in coordinating office projects and completing general administrative tasks.<br>• Maintain and organize records storage. Admin Assistant We are in search of a detail-oriented Admin Assistant for our operations based in Sunnyvale, California. This role is central to the functioning of our team, requiring an individual who can manage a variety of administrative tasks. This position plays a crucial part in the healthcare industry, offering a short term contract employment opportunity. <br><br>Responsibilities:<br>• Manage the front desk operations, ensuring a smooth flow of daily activities<br>• Provide exceptional customer service by addressing and resolving customer inquiries in a timely manner<br>• Utilize your proficiency with Epic EMR to handle specific administrative tasks<br>• Schedule appointments effectively, coordinating with multiple service lines such as Chiro, PT, Behavioral Health, Lab, and MA appointments<br>• Ensure accurate and efficient processing and recording of customer information<br>• Oversee the opening and closing procedures, adhering to established guidelines<br>• Perform other administrative tasks as required, demonstrating your organizational skills and attention to detail. Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Tax Administrative Assistant <p>Robert Half is seeking a highly organized and detail-oriented <strong>Tax Administrative Assistant</strong> to support essential tax operations for our client. This individual will play a vital role in managing and processing critical documentation, providing administrative support, and ensuring seamless workflow in a fast-paced environment. This is an excellent opportunity for candidates who thrive in detail-centric roles and are adept at maintaining confidentiality.</p><p><br></p><p>In addition to filing and scanning documentation, the Tax Administrative Assistant will:</p><ul><li><strong>Tax Return Preparation Assistance</strong>:</li><li>Process completed tax returns for client copies by preparing K-1s, saving files to flash drives, and preparing mailing labels/envelopes.</li><li>Post and distribute completed tax returns promptly for client delivery.</li><li><strong>Workflow Coordination</strong>:</li><li>Log incoming work and sort documents to the appropriate team or location to maintain an efficient workflow.</li><li><strong>Phone and Customer Support</strong>:</li><li>Manage inbound calls by providing triage support and directing inquiries effectively.</li><li><strong>Data Entry Tasks</strong> (as needed):</li><li>Autoflow tax documents through scanners for tax preparation purposes.</li><li>Input technology fees for completed returns and complete other data entry assignments as required.</li></ul><p><br></p> Investor Relations, Associate <p>If interested, please contact Yuzo Shimura on LinkedIn at Robert Half</p><p> </p><p><strong>Title:</strong></p><p>Investor Relations, Associate</p><p> </p><p><strong>Location:</strong></p><p>San Francisco, CA (Presidio office; 1-3 days in-office depending on schedule)</p><p> </p><p><strong>Salary:</strong></p><p>$110,000 - $140,000 (flexible depending on experience) + bonus</p><p> </p><p><strong>About the Company:</strong></p><p>This investment firm specializes in non-correlated assets, offering unique opportunities beyond traditional asset classes.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the investor relations mailbox, providing a high level of service to Limited Partners (LPs).</li><li>Maintain precise records in the Customer Relationship Management (CRM) system.</li><li>Handle LP account maintenance, including transfers, overdue capital calls, and contact updates.</li><li>Assist with the preparation and distribution of materials for investors, such as quarterly letters.</li><li>Support the fundraising process by managing data rooms, distributing and processing subscription documents, and ensuring CRM accuracy.</li><li>Contribute to special projects and initiatives, including annual meetings, compliance, co-investments, and business development tasks.</li><li>Provide administrative support across all areas of the business, ensuring operations run smoothly.</li></ul><p> </p><p><br></p> Construction Admin Assistant <p>Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities:</p><p><br></p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Undertaking daily operational tasks</li><li>Providing clerical and administrative support</li><li>Editing, proofreading, and finalizing documents</li><li>Setting up and maintaining files for assigned projects</li><li>Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents</li><li>Assisting in billing by processing invoices through the accounting department</li><li>Maintaining the construction project schedule/calendar</li><li>Ordering office supplies and performing additional tasks as necessary</li></ul><p><br></p> Bilingual Admin Assistant <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p><br></p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p>