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    299 results for Office Manager in San Leandro, CA

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    We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.


    Responsibilities:

    ·      Oversee and support all administrative duties in the office and ensure smooth operations.

    ·      Manage office supplies inventory and place orders as necessary.

    ·      Perform reception duties such as answering phones where necessary.

    ·      Manage office layout planning and office moves, and with office refurbishment.

    ·      Organize and maintain office common areas.

    ·      Perform as HR to coordinate and direct administrative support functions for the office.

    ·      Assisting in various daily operations.

    ·      Working with department managers to improve overall work environment and staff satisfaction.

    ·      Bachelor’s degree in business administration or related field preferred.

    ·      Proven experience as an office manager or administrative assistant.

    ·      Knowledge of office administrator responsibilities, systems, and procedures.

    ·      Proficiency in MS Office (MS Excel and MS Outlook, in particular)

    ·      Excellent time management skills and ability to prioritize work.

    ·      Attention to detail and problem-solving skills.

    ·      Excellent written and verbal communication skills.

    ·      Strong organizational skills with the ability to multi-task.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Office Manager Jobs in San Leandro

    Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>·      Manage office supplies inventory and place orders as necessary.</p><p>·      Perform reception duties such as answering phones where necessary.</p><p>·      Manage office layout planning and office moves, and with office refurbishment.</p><p>·      Organize and maintain office common areas.</p><p>·      Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·      Assisting in various daily operations.</p><p>·      Working with department managers to improve overall work environment and staff satisfaction.</p> Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Billing Supervisor/Manager <p>We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the maintenance of business office records in accordance with federal and state guidelines</p><p>• Facilitate accounting and billing functions and providing excellent customer service.</p><p>• Act as a liaison with the billing company and complete necessary documentation.</p><p>• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues</p><p>• Ensure the security of health information systems and business office records</p><p>• Manage the release of information functions for the facility, reviewing and processing all requests for information</p><p>• Maintain an efficient forms management system for the development, review, and reproduction of facility forms</p><p>• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process</p><p>• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department</p><p>• Communicate with Residents/Family as needed</p><p>• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports</p><p><br></p><p><br></p><p><br></p> Law Office Administrator <p>Growing law firm is seeking a Law Office Administrator in Oakland, California. The successful candidate will be joining a close-knit team in a key role that involves handling critical tasks for this firm. </p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Efficient and accurate processing of legal documents</p><p>• Overseeing the smooth running of office operations</p><p>• Ensuring effective communication within the office and with clients</p><p>• Managing the organization and maintenance of legal files</p><p>• Handling client inquiries and resolving issues promptly</p><p>• Monitoring and updating client records to ensure accuracy</p><p>• Assisting in the preparation of legal meetings and court sessions</p><p>• Collaborating with the team to achieve office goals and objectives</p><p>• Utilizing law office-specific software for administrative tasks</p><p>• Ensuring office complies with law office regulations and standards.</p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Coordinator We are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data Entry Administrative Assistant Managing Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google Calendar Residency Program Coordinator <p>We are seeking a Residency Program Coordinator to join our team in Oakland, California. In this role, you will be coordinating and managing various activities within our residency program. This position offers a contract-to-permanent employment opportunity, and you will be working in a hybrid model with potential remote work on Tuesdays.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the planning, organization, and evaluation of all residency program activities</p><p>• Serve as a departmental representative on GME committees</p><p>• Handle the electronic residency application process (ERAS)</p><p>• Complete CODA surveys, standards requirements, and update trainee data on the tracking system</p><p>• Organize and manage the interview process, ranking, post-match activities, and information related to recruitment fairs</p><p>• Assist residents in obtaining clinical productivity information by improving access to productivity and quality measures data</p><p>• Maintain American Board specialty tracking surveys and national reports</p><p>• Oversee internal processes such as Med Hub Surgery Logger, ADEA Postdoctoral Application Support Service (PASS)</p><p>• Manage supporting documentation for residency reaccreditation, regulatory issues, legal and risk management issues, and reimbursement audits</p><p>• Plan and coordinate resident didactic courses and assist in the planning of resident events such as graduation</p><p>• Meet regularly with the Program Director to discuss office management issues, activities and project status, and make recommendations for improvement.</p><p><br></p><p>If you are interested in this role please apply now and call us at (510) 470-7450</p> Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Office Coordinator - Medical Practice <p>Our reputable healthcare facility is currently seeking a skilled Office Coordinator to improve the effectiveness of our healthcare services. The ideal candidate will ensure smooth and efficient office operations, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. The role involves integrating interdepartmental functions, facilitating patient appointments, and managing patient inquiries, records, and billing.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee day-to-day management of the medical office.</p><p>·      Supervise administrative staff and divide tasks to ensure smooth operations.</p><p>·      Manage patient scheduling, consultations, and procedures efficiently.</p><p>·      Maintain and update patient records while adhering to strict confidentiality requirements.</p><p>·      Collaborate with medical staff to ensure quality patient care and services.</p><p>·      Handle patient queries and ensure high standards of customer service.</p><p>·      Manage office inventory and coordinate with vendors for office supplies and equipment maintenance.</p><p>·      Facilitate financial operations including billing, insurance claims, and collections.</p><p>·      Implement and enforce office policies and procedures to maintain an efficient work environment.</p><p>·      Assist in hiring, training, and evaluating administrative staff members as necessary.</p> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Marketing Manager <p>We are seeking a diligent Marketing Manager to join our client's growing team. In this role, you will be leading a marketing team, coordinating business development efforts, managing proposal processes, and keeping up with industry trends.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Spearhead the management and development of proposal processes, scheduling, resource allocation, and pursuit strategy.</p><p>• Supervise and mentor the regional marketing team to ensure effective and efficient operations.</p><p>• Regularly collaborate with Business Development Managers, Office Managers, and pursuit leads to enhance marketing and business development efforts.</p><p>• Take a proactive role in the hiring process of marketing staff for the region.</p><p>• Keep abreast of industry developments and tools, sharing knowledge with team members to ensure continuous learning and growth.</p><p>• Oversee the quality control of submittals and marketing materials to ensure compliance with company standards.</p><p>• Play a crucial role in preparing for interviews, including storyboarding, rehearsing coordination, presenter coaching, and coordination with external vendors.</p><p>• Lead client account analysis and win planning sessions to ensure alignment with business objectives.</p><p>• Actively participate in business development meetings with Business Development Managers and Client Service Managers.</p><p>• Contribute to opportunity tracking and business development elements of revenue forecasting and proposal strategy development.</p><p>• Oversee the CRM database within the region and ensure maintenance of standards.</p><p>• Monitor and support outside marketing activities, including conferences, open house events, and trade shows.</p> Facilities Coordinator <p><strong>Job Description</strong>:</p><p>We are seeking a detail-oriented and proactive <strong>Facilities Coordinator</strong> with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.</p><p><strong>Responsibilities</strong>:</p><ul><li><strong>Facilities Management</strong>: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li><strong>Vendor Coordination</strong>: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li><strong>Office Management Support</strong>: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li><strong>Space Organization</strong>: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li><strong>Health and Safety Compliance</strong>: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li><strong>Administrative Tasks</strong>: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li><strong>Client/Employee Support</strong>: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li><strong>Technology Coordination</strong>: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li><strong>Project Assistance</strong>: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul><p><strong>Requirements</strong>:</p><ul><li><strong>Experience</strong>: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li><strong>Education</strong>: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li><strong>Communication</strong>: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li><strong>Organizational Skills</strong>: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li><strong>Problem-Solving</strong>: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li><strong>Physical Capabilities</strong>: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li><strong>Certifications</strong>: OSHA or related safety training certifications are advantageous but not required.</li></ul><p><br></p> Project Coordinator We are offering a contract to permanent employment opportunity for a Project Coordinator in Palo Alto, California. In this role, you will be primarily responsible for managing projects, coordinating activities, and serving as the liaison to customers and other departments. Your work will encompass a wide range of functions, including financial management, human resources, communications, purchasing, and inventory management.<br><br>Responsibilities: <br><br>• Oversee the coordination of various departmental project activities, ensuring each phase is documented appropriately <br>• Take charge of individual projects as they arise, identifying and addressing additional areas of opportunity<br>• Carry out administrative tasks, ensuring the smooth flow of paperwork and efficient administrative processes<br>• Provide leadership and expertise in human resources recruitment, ensuring timely submission of evaluations and paperwork associated with personnel within the department<br>• Coordinate the permanent employment of new employees, conduct initial department orientation, and review departmental compliance courses<br>• Manage the allocation of equipment and supplies, facilitate periodic inventory review of all equipment, and prepare appropriate facility reports as needed<br>• Act as an events coordinator, managing and executing various events<br>• Coordinate requests for support from departments such as communications, housekeeping, and engineering and maintenance, ensuring quality work is completed in a timely manner<br>• Serve as the representative coordinating the installation and maintenance of data and phone communication<br>• Participate in assigned projects, ensuring they are completed within the requested timeframes. Property Administrator <p>Are you detail-oriented, organized, and ready to take on an exciting role in property management? We are seeking a <strong> Property Administrator</strong>! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management Support</strong></p><ul><li>Gather and analyze financial data to prepare reports and track expenses.</li><li>Oversee rent collection and manage accounts receivable processes.</li><li>Assist with budget preparation, monitor financial performance, and aid in implementing corrective action plans.</li><li>Review and approve vendor invoices while managing commercial vendor accounts.</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Compile and deliver routine property reports for stakeholders, including investors, lenders, and government entities.</li><li>Manage and update internal reporting dashboards.</li><li>Coordinate and consolidate reporting materials for external parties.</li></ul><p><strong>Project Management Support</strong></p><ul><li>Provide assistance with capital projects, ensuring timely and budget-conscious completion.</li><li>Collaborate with the Facility Manager to coordinate improvement projects and ensure vendor compliance.</li><li>Oversee insurance requirements and manage documentation for tenant construction projects.</li></ul><p><strong>Portfolio Systems Operation</strong></p><ul><li>Manage portfolio tools, including security system access and Yardi property management software.</li><li>Address Yardi-related inquiries and generate reports as needed.</li></ul><p><br></p> Office Services Associate We are in search of an Office Services Associate to join our team in San Francisco, California. In this role, you will be responsible for handling various back-office services, including digital and physical mail, reprography, and litigation printing. The role is part of a wider team that supports hospitality, reception, and audio/visual services. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Handle customer inquiries and ensure accurate processing of credit applications.<br>• Maintain meticulous records of customer credit.<br>• Monitor customer accounts and take necessary action when required.<br>• Provide support in digital and physical mail services, litigation printing, and reprographics.<br>• Contribute to hospitality facilities, reception, and audio/visual services as needed.<br>• Prioritize workflow and ensure timely completion of all projects.<br>• Troubleshoot basic equipment problems and place service calls when necessary.<br>• Maintain logs for all office services and adhere to established procedures.<br>• Interact with clients in person, over the phone, or electronically.<br>• Ensure quality assurance on own and work of others.<br>• Load machines with necessary supplies such as paper and toner. Case Manager <p>Robert Half is delighted to invite applications for the position of Case Manager with our client that focuses on mental and behavioral health. We are looking for a candidate who is passionate about mental health advocacy and will support the effective operations of our case management processes.</p><p><br></p><p>Responsibilities:</p><p>·      Assist in developing comprehensive case management plans for clients with mental and behavioral health issues.</p><p>·      Support lead case managers during client assessments.</p><p>·      Work alongside a multidisciplinary team, enhancing communication between healthcare professionals to ensure comprehensive patient care.</p><p>·      Contribute to client empowerment by assisting in delivery of appropriate educational materials and resources.</p><p>·      Aid in maintaining accurate documentation of case management activities</p><p>·      Adhere strictly to professional ethical standards and maintain client confidentiality.</p> Legal Secretary We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. <br><br>Responsibilities:<br>• Assist in document revisions, formatting, and finalizing<br>• Prepare and manage engagement letters<br>• Manage and organize client files efficiently<br>• Answer phone calls professionally and promptly<br>• Circulate letters and other legal documents via email and physical mail<br>• Circulate documents for execution via DocuSign<br>• Handle the administrative management of the Confidentiality Agreement program<br>• Utilize management systems and Microsoft Office Suites effectively<br>• Perform billing functions and calendar management<br>• Format documents using ProLaw and PDF<br>• Proofread and draft legal documents as required. Property Manager - Affordable Housing <p>Robert Half is working with an affordable housing company that specializes in the acquisition, development, and management of income-restricted properties. We are currently looking for a highly skilled and knowledgeable Property Manager on a contract basis with a deep understanding of affordable housing, tax credits, and property management. This role is designed for someone who can ensure the effective operation of our properties.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee the daily operations of affordable housing properties, ensuring compliance with company policies, procedures, and standards.</p><p>·      Apply a sound understanding of Low-Income Housing Tax Credit (LIHTC) regulations to ensure compliance.</p><p>·      Conduct property inspections to ascertain the condition of the property and to verify compliance with health and safety regulations.</p><p>·      Coordinate leasing activities, monitor lease renewals, track vacancies, and market units to achieve maximum occupancy.</p><p>·      Prepare and manage budgets and financial reports, and optimize the cost-effectiveness of operations.</p><p>·      Work closely with tenants, responding professionally to their needs and resolving issues.</p><p>·      Coordinate maintenance and repair work with vendors and ensure all tasks are performed according to set standards.</p><p>·      Promote a positive living environment for tenants by enforcing property rules and regulations.</p><p>·      Prepare reports for management regarding property performance and compliance with tax credit regulations.</p><p>·      Stay updated on changes in local, state, and federal housing laws and regulations, including tax credit requirements.</p><p><br></p> Project Manager/Sr. Consultant <p>Robert Half's enterprise client is seeking a dynamic and driven Program Manager to join their team. This individual will partner with internal and external cross-functional teams to manage the full lifecycle of initiatives, including schedule, cost, scope, and quality. The Program Manager will be responsible for reporting on schedules, identifying risks, and recommending action steps, all while leveraging data to make informed decisions and drive process improvements. If you thrive in a fast-paced environment, have a strong bias for action, and are comfortable with ambiguity, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee complex initiatives from start to finish by developing actionable roadmaps and ensuring the successful execution of plans across all aspects of the initiative.</li><li>Create and manage project plans, ensuring alignment with business goals and maintaining high-quality standards.</li><li>Collaborate with leadership and business systems teams to manage and execute a portfolio of projects, ensuring measurable and repeatable success.</li><li>Use an agile-like approach to deliver agreed-upon business outcomes, working effectively within a matrixed environment.</li><li>Work hands-on to drive project success, including system implementation, user support, and scripting.</li></ul><p>Preferred Experience:</p><ul><li>Familiarity with statutory filing, tax structures, payroll, and vendor management, with the ability to ask the right questions for legal and regulatory compliance.</li><li>Experience working in a fast-paced, high-growth environment with the ability to quickly adapt and move initiatives forward.</li><li>Comfort with group calls (15+ participants) and ability to navigate cross-cultural communication.</li><li>Experience with GitHub for project tracking, automation, and workflows; or the ability to learn quickly.</li></ul><p><br></p> Workplace Coordinator We are offering a long term contract employment opportunity for a Workplace Coordinator in Milpitas, California. As a Workplace Coordinator, you will be the first contact for our visitors, ensuring a detail oriented environment. You will also be responsible for various administrative tasks, including coordinating office supplies, maintaining common areas, and supporting HR and recruiting teams.<br><br>Responsibilities<br>• Ensure a welcoming and detail oriented environment as the first point of contact for visitors.<br>• Manage and coordinate office supplies, including weekly orders and storage.<br>• Maintain a tidy and organized workspace by taking care of common areas.<br>• Provide support to the recruiting team by assisting with interview scheduling.<br>• Assist HR in planning and executing employee events such as monthly birthday celebrations and employee lunch events.<br>• Offer minimal executive administrative support, including calendar management and scheduling for executives.<br>• Help with the preparation of travel arrangements, expense reports, and documents.<br>• Utilize accounting software systems to maintain accurate records.<br>• Support the financial services team by using ADP and managing accounting functions. <br>• Handle accounts payable tasks and auditing as needed.<br>• Perform benefit functions using Ceridian and About Time software. Controller <p>Under the supervision of the Chief Financial Officer, the Controller is responsible for providing financial leadership and expertise for the day-to-day accounting functions of the organization. The Controller will ensure compliance with GAAP standards, a high level of integrity, timeliness of financial reporting, and internal controls. Perform and ensure a timely month and year end close processes. Will ensure the organization complies with all tax reporting, preparation of grant budgets and invoices, preparation of payroll, accounts payable disbursements, procurement and preparation of all worksheets for annual audit and other reporting needs of the organization. Supervision of five or more direct reports; this position is required to be able to perform duties of each position, as a backup and to assist in simplifying processes and increase efficiencies.</p><p><strong>Please contact <u>Tra Nguyen via LinkedIn or Email with your updated resume</u> for fastest consideration for this opportunity.</strong></p><p><br></p><ul><li>Oversee payroll, grant management, accounts payable, and purchasing functions.</li><li>Ensure timely and accurate processing of bills, expense reports, timesheets, and other payments with supporting documents.</li><li>Ensure accurate and daily posting of accounts receivable receipts.</li><li>Prepare budgets, receivables, revenue reporting, and ensure grant compliance with regulations.</li><li>Provide guidance to Program Directors on grant management.</li><li>Take responsibility for all term-end close activities.</li><li>Coach and educate staff on organizational policies and procedures.</li><li>Evaluate direct reports within set timeframes, providing ongoing feedback, coaching, and supervision.</li><li>Close the books monthly and year-end, ensuring accurate financial transactions are recorded on time.</li><li>Prepare monthly reconciliations for all balance sheet and other accounts.</li><li>Prepare monthly financial reports for board committees and special reports as needed.</li><li>Maintain and reconcile third-party and patient pay revenue monthly.</li><li>Supervise and update the fixed assets system and oversee the annual physical inventory process.</li><li>Prepare and submit all federal, state, and local tax returns to ensure compliance with filing requirements.</li><li>Prepare schedules and work papers for the annual financial and 401K audits.</li><li>Lead the financial audits and coordinate with external auditors.</li><li>Act as the primary specialist for Abila MIP accounting software, including reporting functionality, updates, and maintenance.</li><li>Ensure compliance with tax reporting requirements by preparing and filing tax documents.</li><li>Assist leadership in annual budgeting and planning, reviewing financial plans and actual results to address variances.</li><li>Perform other financial or operational tasks as assigned by the CFO.</li></ul><p><br></p><p><br></p> Staff Accountant <p>We are offering an exciting opportunity in the accounting industry based in San Francisco, California, for a Revenue Manager. This role will primarily focus on ensuring the accurate, consistent, and timely accounting and compliance of our organization's grants.</p><p><br></p><ul><li>Oversee the Billing Department to ensure accurate claim submission and timely collections, adhering to third-party contracts (Medicare, Medi-Cal, managed care, commercial insurance, and patient pay).</li><li>Review, rework, and resubmit unprocessed claims and denials for revenue maximization.</li><li>Maintain billing/financial data, including medical billing codes, rate schedules, and payer information.</li><li>Analyze reimbursement from all sources and identify exceptions.</li><li>Maximize cash collections by monitoring open accounts receivable balances.</li><li>Develop and enforce billing policies/procedures; ensure staff adherence.</li><li>Prepare reports on billing, AR activity, performance, bad debt, and AR days for CFO review.</li><li>Provide staff training on eligibility, insurance, coding updates, and errors.</li><li>Collaborate with Patient Services Director and CFO for revenue cycle improvements.</li><li>Mentor, coach, and conduct performance reviews for direct reports.</li><li>Oversee billing and collection operations, including staff training, development, and performance monitoring.</li><li>Implement and monitor quality control standards for billing, coding, and compliance (e.g., Medicare, Medi-Cal).</li><li>Coordinate month-end AR/billing close with the accounting manager.</li><li>Address and resolve issues to improve efficiency, compliance, and revenue.</li><li>Lead the implementation of billing/coding changes (e.g., ICD-10, CPC updates).</li><li>Participate actively in organizational meetings.</li></ul> Data Collector We are on the lookout for a committed Data Collector for our team in San Francisco, California. The role involves testing a mechanical gripping device, providing feedback to the engineering team, and commuting between different sites within San Francisco. This job offers a long-term contract opportunity.<br><br>Responsibilities:<br>• Testing a mechanical gripping device by lifting various household items<br>• Providing constructive feedback to the engineering team for product development<br>• Performing tasks that require physical effort, including lifting items overhead<br>• Operating the device independently, with minimal communication with the engineers<br>• Adjusting to standing and moving around for the majority of the workday<br>• Moving between different sites within San Francisco, requiring the use of a personal vehicle<br>• Undergoing initial training at the headquarters before deployment to the onsite location<br>• Using the device that is equipped with cameras<br>• Maintaining a high level of autonomy and self-direction throughout the workday<br>• Managing administrative tasks including data entry and order entry.