We are offering an exciting opportunity for a Legal Secretary in San Jose, California with a plaintiff's side law firm. The role involves supporting attorneys in managing a caseload of cases and interacting with clients, defense counsel, courts, and vendors. The job function also requires proficiency in Microsoft Office, particularly Outlook and Word.
Responsibilities
• Manage and organize electronic files ensuring all documents are properly stored and accessible
• Coordinate with vendors to issue subpoenas for records, manage responses, and handle necessary follow-ups
• Schedule and coordinate depositions, including liaising with defense counsel and court reporters
• Serve summons and complaints in compliance with legal requirements
• Draft shell documents for discovery requests, responses, and pleadings
• Maintain and manage deadlines, court dates, and tasks for attorneys across multiple cases, ensuring compliance with local court rules and filing deadlines
• Communicate professionally with clients, opposing counsel, courts, and vendors regarding case status, scheduling, and document handling
• Assist attorneys with administrative tasks such as drafting correspondence, managing email communications, and coordinating case logistics.
• Familiarity with Case Management Software
• Expertise in Calendar Management
• Strong Client Relations skills
• Experience with e-Filing
• Proficiency in Calendaring