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    8 results for Event Coordinator in San Jose, CA

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    We are in search of a Sr. Event Coordinator to join our dynamic team in San Francisco, California. In this role, you will be orchestrating meetings and events both locally and internationally, and will be pivotal in shaping a workplace environment that is both inspiring and fun. This role offers a contract to permanent employment opportunity.

    Responsibilities:
    • Coordinate an average of 20 events per month both locally and across our global offices
    • Act as the primary point of contact for workplace matters during the event planning and execution process
    • Collaborate effectively with internal teams to secure necessary facilities services such as catering, security, maintenance, IT, and others
    • Monitor events onsite, ensuring adherence to company guidelines and managing budget expectations
    • Handle logistical aspects such as furniture moves and floor plan setups for events
    • Continually collect and evaluate data on events to identify trends, potential risks, and service deficiencies within the team
    • Assist in large team projects and take ownership of small ad hoc projects as needed
    • Collaborate with senior team members on larger company-wide events for growth and experience.
    • Proven experience in Customer Service and Communication.
    • Strong knowledge of Operations and Planning Processes.
    • Experience with Budget Processes and Logistics management.
    • Familiarity with Security protocols for events.
    • Ability to manage and oversee Facility usage, including HVAC systems.
    • Proficient in Metric Reporting and using Monitoring Tools.
    • Proven capacity to Execute plans and strategies effectively.
    • Comfortable interacting with C-Suite executives and coordinating Conference Calls.
    • Experience with Catering management for large-scale events.
    • Willingness to be Onsite during events and to Go the extra mile when needed.
    • Demonstrated Creativity in event planning and execution.
    • Ability to Coordinate Meetings effectively.
    • Proficiency in Ad Hoc Reporting and identifying Deficiencies.
    • Comfortable working with Internal Teams to achieve event goals.
    • Willingness to undertake International Travel as required.
    • Proficient in using Pinterest and other social media platforms for event promotion.

    Innovation starts with people.®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Event Coordinator Jobs in San Jose

    Sr. Event Coordinator We are in search of a Sr. Event Coordinator to join our dynamic team in San Francisco, California. In this role, you will be orchestrating meetings and events both locally and internationally, and will be pivotal in shaping a workplace environment that is both inspiring and fun. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Coordinate an average of 20 events per month both locally and across our global offices<br>• Act as the primary point of contact for workplace matters during the event planning and execution process<br>• Collaborate effectively with internal teams to secure necessary facilities services such as catering, security, maintenance, IT, and others<br>• Monitor events onsite, ensuring adherence to company guidelines and managing budget expectations<br>• Handle logistical aspects such as furniture moves and floor plan setups for events<br>• Continually collect and evaluate data on events to identify trends, potential risks, and service deficiencies within the team<br>• Assist in large team projects and take ownership of small ad hoc projects as needed<br>• Collaborate with senior team members on larger company-wide events for growth and experience. Administrative Assistant Managing Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google Calendar Major Gifts Officer ( SALARY RANGE: $100K - $130K/year<br><br>ESSENTIAL FUNCTIONS:<br><br>Collaborate with the CDO, CEO, and volunteer campaign leadership to continue to create and implement a strategic direction for major gifts.<br>In collaboration with the CDO, design cultivation and solicitation strategies for donors at all levels. Organize and update the pipeline of individual campaign prospects.<br>Create and oversee a major donor tracking system for AO staff as well as branch EDs.<br>Prioritize donors, conduct research, and draft communications, proposals, donor profiles and briefing memos for prospective campaign donors.<br>In partnership with CDO, manage and coach and staff and volunteers for solicitations.<br>Develop and execute appropriate donor acknowledgment, recognition and stewardship methods.<br>Assist in strategizing and implementing campaign cultivation and recognition events.<br>Track campaign progress and donor moves management in the Y's software system, and provide necessary campaign updates and numerical analysis to various stakeholders (e.g. Board of Directors).<br>Continue to build a suite of relevant campaign reports, as necessary.<br>Seek to identify, cultivate, solicit and steward leadership gift donors to YMCA of Silicon Valley by developing and executing long term plans for alignment, cultivation, solicitation and stewardship.<br>Maintain and update campaign fundraising timetable and benchmarks.<br>Some evening and weekend work is likely and assigned as necessary.<br>Other duties as assigned by the Chief Development Officer.<br>Requirements<br>QUALIFICATIONS:<br><br>Bachelor's degree in related field preferred or equivalent combination of education and experience.<br>At least five years of fundraising experience, including capital campaign and event planning.<br>Knowledge of annual giving and planned giving practices.<br>Experience with working with Board members, volunteers and high-end prospects.<br>Possesses creative vision; ability to translate ideas for new initiatives into measurable successes.<br>Must have strong interpersonal and communications skills (both verbal and writing), including the ability to make presentations and respond to questions and comments quickly.<br>Successfully lead and manage projects from inception to conclusion.<br>Excellent personal computer skills and experience with standard business software, including donor management software, Excel spreadsheets, and ability to create/generate reports.<br>Demonstrated ability to cooperatively and productively work with internal stakeholders across functional and departmental lines. Ability to effectively collaborate with diverse external groups.<br>Demonstrated ability to manage complex programs and budgets.<br>Understanding of and enthusiasm for the mission of the YMCA. Major Gifts Officer <p><strong>Essential Functions:</strong></p><ul><li>Collaborate with leadership team members, such as the Chief Development Officer (CDO), Chief Executive Officer (CEO), and volunteer campaign leaders, to establish and execute a strategic framework for major gift fundraising.</li><li>Design and implement donor cultivation and solicitation strategies for individuals across all giving levels, in collaboration with the CDO. This includes organizing and maintaining a pipeline of campaign prospects.</li><li>Develop and manage a major donor tracking system to be utilized by organization staff and branch executives.</li><li>Conduct donor research, prioritize prospects, and prepare written materials such as donor profiles, briefing memos, proposals, and tailored communications.</li><li>Partner with the CDO to guide, coach, and provide support to staff and volunteers involved in solicitation efforts.</li><li>Create and execute strategies for donor acknowledgment, recognition, and stewardship to ensure ongoing engagement.</li><li>Assist in planning and implementing cultivation and recognition events specifically tied to the campaign.</li><li>Track campaign progress and manage donor engagement milestones within relevant donor management systems. Provide regular campaign updates and numerical insights to stakeholders such as the Board of Directors.</li><li>Continue to enhance campaign reporting tools as needed to meet organizational goals.</li><li>Identify, cultivate, solicit, and steward donors capable of making leadership gifts by developing and implementing tailored long-term cultivation plans.</li><li>Maintain and update the campaign's strategic timetable and associated benchmarks to ensure timely progress.</li><li>Be flexible to accommodate occasional evening or weekend responsibilities as required.</li><li>Perform additional tasks as assigned by the Chief Development Officer.</li></ul><p><br></p> AV Coordinator <p>Robert Half is seeking <strong>experienced Audio Visual Coordinators</strong> with strong skills in <strong>audio mixing</strong> to join the team.</p><p>The position involves supporting events with <strong>50-100 participants</strong> across settings such as <strong>theaters, corporate spaces, television, and hotel venues</strong>, ensuring high-quality sound and video during live performances and other events. Professionals will also regularly interact with high-profile stakeholders like <strong>CEOs, investors, and business owners</strong>.</p><p><br></p><p><strong><u>Location: </u></strong></p><p>75% in San Francisco</p><p>25% in general Bay area</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Operate and troubleshoot AV equipment during <strong>live performances</strong>, events, and perform audio mixing.</li><li>Optimize audio mixing systems during live events to produce high-quality sound.</li><li>Provide support for <strong>sound, video, and broadcasting systems</strong>; no installation work is required.</li><li>Manage virtual platforms like <strong>Zoom</strong> and <strong>Microsoft Teams</strong> during hybrid or virtual events.</li><li>Work effectively within the <strong>hotel industry event space</strong>, ensuring punctuality and maintaining a professional demeanor within hospitality-focused settings.</li><li>Handle connections like <strong>XLR, 3.5mm</strong>, and other standard AV cables and components.</li><li>Stay updated on industry terms and <strong>learn industry-standard acronyms</strong> as applicable.</li><li>Provide dedicated support for event clients, including <strong>high-profile individuals such as executives, CEOs, and investors</strong>.</li></ul> Executive Assistant <p>We are seeking an Executive Assistant to become a part of our team in Oakland, California. Your role will involve managing and coordinating a variety of administrative tasks and projects. This position is a long-term contract employment opportunity in the public health industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately maintain customer credit records and process customer credit applications</p><p>• Handle complex scheduling between various parties, including appointments and meetings</p><p>• Manage and maintain the office calendar, ensuring staff are reminded of important deadlines</p><p>• Supervise communications, which include maintaining contact lists, preparing regular reports, and updating the website</p><p>• Manage the submission and status of contracts, ensuring deliverables are detailed and clear</p><p>• Develop and maintain an electronic filing system for efficient office operations</p><p>• Supervise office policies regarding travel arrangements and expense reports</p><p>• Maintain inventory of office supplies and equipment, including ordering and verifying receipt of supplies</p><p>• Manage annual events calendar, including sending out invitations and organizing event logistics</p><p>• Review and distribute various forms of communication, ensuring detail-oriented presentation</p><p>• Provide support for meetings, including setup and creation of accurate meeting minutes</p><p>• Monitor and track attendance and evaluations of events, creating reports for staff and board review.</p><p><br></p><p>Please apply today if you are interested in the role. </p> Sales Enablement Program Manager <p>a. This role is within the sales industry and primarily involves the planning, execution, and evaluation of training sessions for sales professionals. The position will require collaboration with various teams to ensure the smooth operation and success of sales enablement programs.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Collaborate with Program Managers on session planning, including confirming instructors, scheduling sessions, and managing logistics for live or virtual meetings.</p><p>• Assist with the creation and modification of workshop content in coordination with Program Managers, Subject Matter Experts, and Instructional Designers.</p><p>• Manage the enrollment process, including launching registrations for sessions, adding participants to rosters, and managing waitlists.</p><p>• Respond to email or Slack communications regarding program logistics and provide pre-class support for questions about preparation and pre-work.</p><p>• Record attendance, distribute materials, and assist attendees onsite or virtually during sessions.</p><p>• Monitor program effectiveness through post-class surveys, summarizing results, and managing follow-up communications.</p><p>• Ensure completion records are accurate post-event and manage any necessary billing reconciliation from vendors.</p><p>• Recommend and implement changes to improve attendee registration and classroom experience.</p><p>• Coordinate with the Instructional Design team to ensure course offerings are accurately represented and updated as needed.</p><p>• Handle the ordering, scheduling, and shipping of materials, and confirm staffing for sessions</p> HR Generalist <p>We are in the process of recruiting an HR Generalist for our team situated in Concord, California. The role involves managing a variety of HR functions, including the full-cycle recruitment process, tier one employee relations, and compliance.. The HR Generalist will be a critical team member, as they will be responsible for supporting business goals by aligning HR initiatives with the needs of our team. </p><p><br></p><p>Responsibilities:</p><p>• Serve as a key point of contact for employees, fostering a positive work environment and resolving any concerns.</p><p>• Onboarding.</p><p>• Provide guidance on HR policies, initiatives, and practices to managers as a trusted advisor.</p><p>• Facilitate and manage internal investigations, addressing concerns, and recommending appropriate actions.</p><p>• Support employee benefits processes, including open enrollment and life event changes.</p><p>• Ensure compliance with labor laws and maintain required postings.</p><p>• Assist employees with leave of absence requests and accommodations.</p><p>• Oversee the offboarding process of staff and process final payroll documents.</p><p>• Maintain accurate employee records and HRIS data.</p><p>• Manage HR projects and contribute to a collaborative team environment.</p>