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    We are offering a contract to permanent employment opportunity for a Facilities Assistant in the non-profit sector, located in San Francisco, California. As a Facilities Assistant, you will be expected to handle insurance claims related to property damage, tenant incidents, and liability matters, collaborate with various teams to gather necessary documentation for claims, and maintain detailed records of all claims.

    Responsibilities:
    • Handling and processing insurance claims pertaining to property damage and tenant incidents
    • Engaging with insurance carriers, adjusters, and third-party administrators to ensure swift and fair resolution of all claims
    • Working in conjunction with property managers, maintenance and janitorial staff to address incidents
    • Collaborating with property managers, facilities, asset management and accounting teams to collect required documentation for claims
    • Maintaining comprehensive records of all claims, incorporating incident reports, correspondence, invoices, payments, and settlement agreements
    • Conducting on-site investigations as needed to assess property damage and verify claims
    • Collaborating with internal stakeholders to ensure policy requirements are met in terms of timely reporting and filing of claims
    • Assisting in the creation and updating of claims management policies and procedures
    • Providing training to staff on appropriate claims reporting and risk management best practices
    • Preparing reports and summaries for senior leadership, risk management, and insurance brokers.
    • Proficiency in CMMS (Computerized Maintenance Management System) for efficient tracking and maintenance of facilities.

    • Familiarity with Concur for effective expense management and report generation.

    • Experience with IBM AS/400 for seamless data processing and system operations.

    • Knowledge of Kronos Timekeeping System for accurate employee time tracking and workforce management.

    • Proficiency in About Time software for effective project management and resource allocation.

    • Understanding of budget processes for cost-effective facilities management.

    • Excellent communication skills to liaise between various departments and external vendors.

    • Experience in managing conference rooms, including scheduling, setup, and maintenance.

    • Strong customer service skills to address and resolve facility-related queries and issues promptly.

    • Knowledge of insurance authorization processes to ensure compliance with safety regulations.

    • Previous experience in facilities management within a non-profit environment.

    TalentMatch®

    ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.
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    Facilities Assistant Job in San Francisco | Robert Half