We are offering a short-term contract employment opportunity for an Office Services Associate in San Francisco, CA. This role operates within the industry, focusing on a variety of office services functions. The position involves client interaction, as the workplace is a location where clients visit frequently.
Responsibilities:
• Handle copy, print, and scan jobs, ensuring efficient and accurate completion
• Crosstrain in various areas to diversify skillset and enhance service provision
• Maintain a client-facing role, ensuring detail oriented and courteous interaction with customers
• Collaborate with a small team to ensure smooth operations at the site
• Report to the supervisor, maintaining open and detail-oriented communication
• Utilize digital and paper-based systems for reprographic and mail services
• Support in hosting events, ensuring detail-oriented presentation and organization
• Adhere to and implement back-office procedures to maintain client satisfaction
• Handle sensitive and confidential documents and information with care and discretion
• Solve problems independently, escalating to a supervisory level when necessary
• Work well in a fast-paced environment, managing time effectively to meet deadlines
• Maintain a positive, can-do attitude, contributing to a harmonious team environment.
• Excellent communication and interpersonal skills
• Proficient in managing office functions and operations
• Knowledgeable about office procedures and policies
• Experience in answering inbound calls effectively
• Capable of supervising and leading a team
• Ability to create and deliver presentations
• Familiarity with "About Time" software or similar time tracking tools
• Understanding of hiring processes and recruitment
• Skilled in scanning and digitizing documents
• Experienced in performing receptionist duties
• Ability to troubleshoot common office issues
• Knowledge of facility management and maintenance
• Comfortable working with digital tools and platforms
• Advanced communication skills, both verbal and written
• Able to maintain logs and records accurately
• Experience with office machinery and equipment
• Understanding of paper management and filing systems
• Knowledge of quality assurance procedures
• Able to distribute faxes efficiently
• Familiarity with backup technologies and data recovery
• Willing to work onsite and adhere to company's work schedule policy