We are offering a long-term contract employment opportunity for a Procurement Specalist in the Non-Profit industry. The position is located in San Diego, California, and operates in a hybrid work environment, with onsite work on Tuesdays and Thursdays, and remote work on the remaining weekdays.
Procurement Management:
- Facilitate and oversee all procurement activities, including requests for proposals (RFPs), contract negotiations, purchase requests, and contract modifications.
- Ensure compliance with procurement policies, procedures, and relevant laws, including Brown Act requirements.
Bid & Proposal Coordination:
- Manage the entire lifecycle of RFPs and bid requests, working closely with the senior procurement specialist to ensure accuracy, compliance, and efficiency.
- Coordinate with vendors and stakeholders to clarify requirements and expectations.
Inventory & Support Services Procurement:
- Source and procure necessary goods and services to support various programs.
- Ensure all procured items and services are properly recorded in the designated inventory system.
Contract & Agreement Management:
- Prepare, track, and manage agreements using Salesforce, ensuring timely execution and notifying management of any delays.
- Maintain an organized system for monitoring contract status and compliance.
Financial & Compliance Monitoring:
- Track expenditures related to purchase orders and service agreements, providing regular updates on spending and budget adherence.
Project Ownership & Execution:
- Lead procurement-related projects, ensuring all tasks are completed within scope, on time, and with available resources.
- Develop and manage project plans, considering dependencies, priorities, and resource allocation.
Documentation & Process Optimization:
- Maintain accurate and organized records of procurement activities, agreements, and project documentation.
- Develop and update procurement templates, process guides, and best practices to streamline operations.
Cross-Team Collaboration:
- Work closely with relevant departments to establish procurement timelines and ensure all required documentation is prepared and accessible.
- Communicate effectively with stakeholders to align procurement activities with organizational goals.
• Proficiency in Data Entry, with a focus on accuracy and attention to detail
• Salesforce is ideal but not a must have
• Advanced skills in Microsoft Excel, with the ability to create, edit, and manage spreadsheets
• Experience with Microsoft Outlook for scheduling, email management, and task organization
• Knowledge of Microsoft PowerPoint for creating impactful presentations
• Familiarity with Microsoft Word for document creation, editing, and formatting
• Capability to Schedule Appointments efficiently, ensuring smooth operations and time management
• Experience with Salesforce Platform, including data management and report generation