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50 results for Front Desk Coordinator in San Diego, CA

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As the Front Desk Coordinator, you will be the first point of contact for visitors, clients, and partners, representing the organization with enthusiasm and professionalism. You will manage front desk operations, provide administrative support, and contribute to the smooth day-to-day functioning of the organization's office. Your role will be instrumental in creating a welcoming environment while supporting the team’s commitment to providing quality education initiatives in the community.

Key Responsibilities

Greet and assist visitors in a polite and friendly manner, handle incoming calls, and manage reception area operations.
Perform clerical duties, including data entry, filing, calendar management, and correspondence.
Coordinate meeting room schedules, boardroom bookings, and internal and external appointments.
Assist with planning and logistics for community outreach events, workshops, and internal team events.
Act as the liaison between incoming inquiries and the appropriate staff or department, ensuring prompt responses.
Monitor office supplies, coordinate service requests, and ensure the office environment is well-maintained and organized.

High school diploma or equivalent required; associate or bachelor's degree preferred.
Minimum of 2 years of experience in a front desk, receptionist, or administrative coordinator role. Nonprofit experience is a plus.

Skills:

Excellent interpersonal and communication skills (verbal and written).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management tools.
Strong organizational and time management skills with the ability to multitask effectively.
A warm, approachable demeanor with excellent customer service skills.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

50 results for Front Desk Coordinator in San Diego, CA

Front Desk Coordinator As the Front Desk Coordinator, you will be the first point of contact for visitors, clients, and partners, representing the organization with enthusiasm and professionalism. You will manage front desk operations, provide administrative support, and contribute to the smooth day-to-day functioning of the organization's office. Your role will be instrumental in creating a welcoming environment while supporting the team’s commitment to providing quality education initiatives in the community. Key Responsibilities<ul><li>Greet and assist visitors in a polite and friendly manner, handle incoming calls, and manage reception area operations.</li><li>Perform clerical duties, including data entry, filing, calendar management, and correspondence.</li><li>Coordinate meeting room schedules, boardroom bookings, and internal and external appointments.</li><li>Assist with planning and logistics for community outreach events, workshops, and internal team events.</li><li>Act as the liaison between incoming inquiries and the appropriate staff or department, ensuring prompt responses.</li><li> Monitor office supplies, coordinate service requests, and ensure the office environment is well-maintained and organized.</li></ul>

Front Desk Coordinator Do you thrive in a fast-paced environment and enjoy being the face of an organization? Robert Half is seeking a professional and upbeat Front Desk Coordinator who can create a welcoming atmosphere while managing administrative tasks efficiently. In this role, you’ll be the first point of contact for visitors, clients, and team members, making you a vital part of the organization’s success. Key Responsibilities<ul><li>Greet and welcome visitors, guests, and employees in a professional and friendly manner.</li><li>Manage incoming calls and inquiries, directing them to the appropriate contacts and departments.</li><li>Maintain the front desk area, keeping it clean, organized, and presentable.</li><li>Schedule appointments, meetings, and coordinate conference room bookings.</li><li>Assist with administrative tasks such as data entry, mail distribution, filing, and correspondence.</li><li>Handle incoming and outgoing mail and packages with accuracy.</li><li>Provide basic information about the company to callers and visitors.</li><li>Support office coordination and special projects as requested by leadership or team members.</li></ul>

Front Desk Coordinator Are you a friendly, organized, and detail-oriented professional looking to take on a key role in a dynamic and fast-paced environment? Robert Half is seeking an experienced and personable Front Desk Coordinator for one of our valued clients. Responsibilities<ul><li>Greeting and welcoming clients and visitors with a positive and professional demeanor.</li><li>Managing incoming phone calls and directing them to appropriate departments or individuals.</li><li>Scheduling appointments, coordinating conference room usage, and managing the office calendar.</li><li>Handling mail distribution, courier services, and inventory of front desk supplies.</li><li>Assisting with administrative tasks such as data entry, filing, and organizing documents.</li><li>Ensuring the lobby and reception areas remain presentable, organized, and welcoming at all times.</li><li>Collaborating with internal staff to support office operations and special projects as needed.</li></ul>

Front Desk Coordinator Are you passionate about making a difference and delivering exceptional service? A reputable nonprofit organization in San Diego, CA is seeking a dedicated Front Desk Coordinator to become the welcoming face and voice of their office. Responsibilities:<ul><li>First Point of Contact: Warmly greet visitors, clients, and employees, ensuring a positive and welcoming experience.</li><li>Phone Management: Answer, screen, and direct incoming calls with professionalism and efficiency.</li><li>Administrative Support: Manage incoming and outgoing mail, coordinate office supplies, and assist with scheduling and meeting preparations.</li><li>Record Keeping: Maintain accurate visitor logs and ensure security protocols are followed in coordinating guest access.</li><li>Problem Solver: Address inquiries or concerns with a solution-oriented mindset, ensuring a seamless client or guest experience.</li></ul>

Front Desk Coordinator Robert Half is actively seeking a personable and highly organized Front Desk Coordinator for a respected client in Poway, CA. This is a fantastic opportunity for an individual who enjoys being the face of an organization while managing a variety of administrative tasks. If you excel at multitasking and take pride in delivering outstanding customer service, we want to hear from you! Greet and welcome clients, visitors, and employees with a detail oriented and friendly demeanor to ensure a positive first impression. Answer, screen, and route phone calls promptly and accurately, taking detailed messages when necessary. Manage the reception area, keeping it clean, organized, and fully stocked with necessary materials. Coordinate appointments, meetings, and calendar updates for the office or leadership team. Receive, sort, and distribute incoming mail and packages while coordinating outgoing shipments. Assist with basic administrative duties such as data entry, filing, and preparing correspondence. Support office operations by maintaining supply inventories and placing replenishment orders. Handle ad hoc administrative tasks and provide additional support as needed to ensure smooth office operations.

Front Desk Coordinator Robert Half is seeking a highly organized and personable Front Desk Coordinator to join our client, a well-respected nonprofit organization in Poway, CA. This is a fantastic opportunity for a customer service-oriented professional who thrives in a fast-paced environment and is passionate about making a positive impact in the community.Key Responsibilities:<ul><li>Serve as the first point of contact for visitors, clients, and staff, providing a warm and professional welcome.</li><li>Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.</li><li>Maintain a tidy and organized reception area to create a welcoming environment.</li><li>Schedule appointments, meetings, and coordinate conference room bookings.</li><li>Assist with administrative tasks such as data entry, filing, and document preparation.</li><li>Support office operations, including ordering supplies and handling mail distribution.</li><li>Ensure compliance with organizational policies and procedures while maintaining confidentiality.</li><li>Provide additional support to the team as needed to facilitate daily operations.</li></ul>

Front Desk Coordinator We are in the process of recruiting a contract Front Desk Coordinator for our client's health center located in San Diego, California. This role is essential to the smooth operation of our client's center, with responsibilities ranging from administrative tasks to customer service duties. Key Responsibilities: Serve as the first point of contact at the front desk, greeting and assisting patients. Manage check-in and check-out procedures for patients in a surgery center setting. Assist with general administrative duties, including answering phones and scheduling appointments. Maintain organization of front desk and surrounding areas, including folding linens, scrubs, and keeping the workspace tidy. Support a team of three permanent registered nurses (RNs) in daily operations. Handle occasional patient interactions (typically no more than six patients per day, though this is rare). Utilize downtime efficiently by assisting with clerical and light organizational tasks.

Front Desk Receptionist Robert Half is working with a valued client to hire a welcoming and professional Front Desk Receptionist. This role is vital to ensuring the office operates smoothly and providing an excellent first impression for visitors and clients. The ideal candidate will possess exceptional communication and organizational skills, a customer-service mindset, and the ability to manage front desk responsibilities efficiently in a fast-paced environment. Key Responsibilities:<ul><li>Greet all visitors, clients, and employees in a professional and friendly manner, creating a positive first impression.</li><li>Answer and direct incoming phone calls promptly and accurately; handle inquiries or forward calls to the appropriate personnel.</li><li>Maintain a clean, organized, and professional front desk and lobby area.</li><li>Schedule appointments, maintain calendars, and assist with meeting room coordination when necessary.</li><li>Handle incoming and outgoing mail and packages, ensuring timely distribution and tracking as required.</li><li>Assist with administrative tasks such as data entry, filing, and maintaining office records.</li><li>Monitor office supply levels and coordinate with relevant teams to replenish inventory as needed.</li><li>Support internal teams in ad-hoc tasks, projects, and general office duties to ensure smooth operations.</li></ul>

Receptionist Are you a friendly, organized, and professional individual seeking a fast-paced and rewarding role? Robert Half is looking for a talented Receptionist to join one of our esteemed clients. If you enjoy being the first point of contact and take pride in creating a welcoming experience for guests and clients, this position is perfect for you. Key Responsibilities:<ul><li>Greeting visitors, clients, and employees in a warm and professional manner.</li><li>Managing incoming calls, routing them to the proper departments, and accurately taking messages as needed.</li><li>Handling mail distribution, deliveries, and outgoing packages.</li><li>Scheduling appointments, maintaining records, and coordinating meeting room calendars.</li><li>Managing front desk operations, including maintaining a clean and organized reception area.</li><li>Assisting with clerical tasks, such as filing, data entry, and special projects.</li><li>Supporting administrative processes to ensure efficient office operations.</li></ul>

Receptionist A well-established organization in San Diego, CA is seeking a friendly and organized Receptionist to serve as the first point of contact for visitors and clients. If you thrive in a fast-paced environment and enjoy being the face of a company's day-to-day operations, this might be the perfect opportunity for you! Key Responsibilities:<ul><li>Welcome Guests: Greet visitors, clients, and employees with a warm, friendly demeanor and ensure they are directed to the appropriate department or individual.</li><li>Phone Management: Answer and route incoming calls promptly and courteously, taking messages as needed.</li><li>Administrative Support: Assist with scheduling, organizing files, data entry, and other office tasks as assigned.</li><li>Mail Processing: Manage incoming and outgoing mail, deliveries, and courier services.</li><li>Office Maintenance: Help maintain a neat and professional front office and reception area, including managing office supplies.</li></ul>

Receptionist (Bilingual Spanish) We are seeking an experienced and friendly Bilingual Receptionist to be the face of the company, ensuring a welcoming and professional experience for all visitors and callers. This role is perfect for someone fluent in both English and Spanish, with excellent customer service skills. Key Responsibilities:<ul><li>Greet visitors in a warm, professional manner and direct them to the appropriate departments.</li><li>Manage and route incoming calls, taking messages as needed for the team.</li><li>Maintain the reception area, ensuring a clean and organized space at all times.</li><li>Handle incoming mail, courier services, and deliveries, ensuring timely distribution.</li><li>Translate documents and communication as needed between English and Spanish.</li><li>Assist with administrative tasks, including scheduling, filing, and data entry.</li></ul>

Front Desk Recepionist A nonprofit organization in Poway, CA, is seeking a warm, organized, and service-oriented Front Desk Receptionist to join their team. As the first point of contact, you’ll play a crucial role in creating a welcoming atmosphere while supporting the organization’s daily operations and impactful programs. Key Responsibilities<ul><li>Greet visitors, donors, volunteers, and staff with friendliness and professionalism to ensure an exceptional first impression.</li><li>Answer and direct phone calls and emails, addressing inquiries with accurate information or redirecting as needed.</li><li>Manage the reception area, maintaining a clean, organized, and welcoming environment.</li><li>Schedule appointments, coordinate meeting rooms, and assist with event logistics as needed.</li><li>Handle incoming and outgoing mail, including deliveries, packages, and correspondence.</li><li>Assist with basic administrative duties, such as data entry, filing, and updating donor or client records.</li><li>Support special projects, programs, and events in collaboration with other team members.</li></ul>

Receptionist We are offering a short term contract employment opportunity for a Receptionist in San Marcos, California. The role is within the education sector, specifically a small, private prep school, where you will be providing front office support, assisting with administrative tasks and collaborating closely with the sales team. Responsibilities: • Provide support to the sales team through various tasks and coordination efforts • Take charge of administrative duties and paperwork • Maintain a detail oriented and welcoming atmosphere in the front office • Manage the setup of phone interviews • Handle testing processes and related documentation • Manage any other office-related tasks as required • Organize files and schedule appointments • Provide excellent customer service and handle email correspondence • Operate a multi-line phone system and perform data entry tasks • Utilize Microsoft Excel, Outlook, and Word in daily tasks

Receptionist We are offering a long-term contract employment opportunity for a Receptionist in Carlsbad, California. As a Receptionist, you will be primarily involved in the rental car industry, ensuring a smooth and efficient experience for all guests. Your responsibilities will include managing customer inquiries, maintaining a detail-oriented work environment, and facilitating the rental process. Responsibilities: • Greet and assist guests in person during the rental car check-out and check-in process.• Respond to customer inquiries concerning insurance options and rental processes.• Ensure a smooth and efficient rental process for all guests.• Maintain an organized, clean, and detail-oriented work environment.• Deliver excellent customer service at all times.• Conduct data entry tasks and maintain accurate customer records.• Schedule appointments as needed and maintain an organized filing system.• Manage email correspondence in a detail-oriented and prompt manner

Office Services Coordinator Are you a highly organized, customer-focused professional looking for an opportunity to support a dynamic office environment?We are seeking an Office Services Coordinator to assist with administrative and office support functions. This role is perfect for someone who thrives in a fast-paced setting, enjoys variety in their work, and can adapt to changing needs with ease. What You’ll Do:🔹 Deliver exceptional front-facing customer service while ensuring a client-ready office environment🔹 Schedule and coordinate on-site meetings, including reserving conference rooms and coordinating catering🔹 Greet and direct visitors while managing incoming calls🔹 Handle mail distribution and supply inventory management🔹 Request building and equipment maintenance as needed🔹 Support operations with administrative tasks such as drafting reports, memos, and handling ad-hoc requests

Outreach Coordinator We are offering a long-term contract employment opportunity for an Outreach Coordinator in Poway, California. The main function of this role is to assist in expanding apprenticeship and training programs, build relationships with various sectors, coordinate recruitment aspects, and facilitate outreach events within the industry. This is NOT a sales role. Responsibilities: • Developing new outreach programs and strategies to create a skilled workforce pipeline.• Fostering relationships with high schools, community-based organizations, career centers, and government agencies to promote collaboration and resource identification.• Handling all aspects of recruitment for orientation/job fairs, including the creation and distribution of promotional materials to targeted markets.• Organizing and conducting tours of the training center for interested individuals or groups.• Serving as a key facilitator and relationship builder, working towards apprenticeship and training expansion.• Assisting in the creation, preparation, and execution of both onsite and offsite outreach events or presentations.• Acting as the primary contact for career outreach, liaising between staff, members, high schools, and other collaborative recruitment efforts.• Undertaking general filing and file room organization tasks, including the creation of new files for students, instructors, and members.• Providing support to the Workforce Development Team as needed and participating in special projects as assigned.• Incorporating construction technology into outreach efforts to showcase advanced training programs.• Collaborating with the marketing team to create social media and other marketing materials to increase presence.• Offering reception desk support as needed.

Office Coordinator Robert Half is currently seeking a detail-oriented and motivated Office Coordinator for a well-established client in San Diego, CA. This role is ideal for a detail oriented who excels at managing office operations, fostering a welcoming environment, and ensuring things run smoothly day-to-day. If you thrive in a fast-paced environment and enjoy being the heart of a team, this position may be the perfect fit for you! Key Responsibilities: Manage daily office operations, ensuring a well-organized and efficient workplace. Greet visitors and act as the first point of contact for clients and team members to deliver high-quality service. Answer and route phone calls, emails, and other inquiries promptly and professionally. Maintain office supplies inventory, placing orders and managing vendor relationships as needed. Coordinate meetings, manage conference room setups, and oversee office events as required. Support administrative functions, such as organizing documents, maintaining records, and assisting with expense reporting. Collaborate with other team members to ensure office policies and procedures are followed. Troubleshoot general office and facilities issues, liaising with IT and building management as needed.

Office Services Coordinator We are offering a permanent employment opportunity for an Office Services Coordinator in Irvine, CA. In this role, you will be part of our team, managing front-end customer service and various office functions. The position involves a wide range of tasks that change on a day-to-day basis, requiring flexibility and adaptability. Responsibilities:• Support administrative functions by coordinating on-site meetings, including booking conference rooms, arranging equipment, and managing catering needs.• Deliver high-quality customer service, addressing inquiries or complaints from brokers and presenting information to internal groups.• Handle incoming calls and visitors, directing them to the appropriate personnel.• Ensure a well-maintained and client-ready office environment, providing general hospitality services.• Manage mail distribution by receiving, sorting, and routing incoming mail.• Maintain office supplies, troubleshoot missed deliveries, and request maintenance services for building and equipment.• Assist in drafting reports and memos, and handling ad-hoc requests as needed.• Work closely with the concierge to provide necessary services.• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, in daily tasks.• Follow defined procedures and processes to deliver output under guidance and supervision

Administrative Coordinator A respected healthcare organization is seeking a detail-oriented and proactive Administrative Coordinator to join their team. This role will play a key part in supporting the day-to-day administrative needs of the organization, ensuring seamless support for both staff and patients. If you thrive in a fast-paced, people-focused environment, this is a fantastic opportunity to contribute to a mission-driven team! Key Responsibilities:<ul><li>Coordinate daily administrative operations, such as scheduling, filing, and data management.</li><li>Serve as the primary point of contact for internal and external communications, including patient inquiries.</li><li>Assist in preparing reports, presentations, and correspondence for leadership.</li><li>Monitor and maintain office supplies, ensuring the environment meets operational needs.</li><li>Ensure compliance with healthcare industry regulations and organizational policies.</li><li>Support special projects and cross-functional initiatives as required.</li></ul>

Administrative Coordinator (Mid-Level) A growing company in Encinitas is seeking a motivated and detail-oriented Administrative Coordinator to support operations and ensure organizational efficiency. The ideal candidate will have the ability to manage multiple assignments and ensure communication flows seamlessly across teams. Key Responsibilities:<ul><li>Coordinate and oversee daily administrative activities, including managing schedules, paperwork, and office correspondence.</li><li>Assist with project coordination and support managers with tracking timelines and deliverables.</li><li>Interface with clients, vendors, and internal teams to streamline communication and workflow.</li><li>Manage office supplies, orders, and inventory to maintain a smooth work environment.</li><li>Maintain records, update databases, and prepare reports as needed.</li><li>Provide backup support to other administrative staff, ensuring continuity of office operations.</li></ul>

Administrative Coordinator Robert Half is currently seeking a highly organized and proactive Administrative Coordinator for a valued client in San Diego, CA. This role is ideal for an individual who excels at managing administrative tasks, streamlining operations, and supporting team members in achieving their goals. If you are detail-oriented and thrive in a dynamic environment, this is an opportunity you don’t want to miss! Key Responsibilities:<ul><li>Provide administrative support to ensure smooth day-to-day operations of the office.</li><li>Coordinate schedules, meetings, and appointments for team members and leadership.</li><li>Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism.</li><li>Maintain organized records and filing systems (both electronic and physical).</li><li>Communicate effectively with internal teams and external partners to ensure efficient workflows.</li><li>Oversee office supply inventory and place orders as needed.</li><li>Assist with the coordination and execution of special projects or events.</li><li>Identify process inefficiencies and recommend improvements to enhance productivity.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant for our operations in Irvine, California. As an Administrative Assistant, you will play a key role in maintaining the smooth running of our office by managing facilities and equipment, coordinating internal meetings and events, and acting as a point of contact for facilities-related requests. This role offers a long term contract employment opportunity. Responsibilities: • Manage the readiness of facilities, including room setups and breakdowns, and maintain office supply inventory levels. • Act as the primary contact for facilities-related requests and provide front office coverage as required, including handling phone calls and routing them accordingly. • Manage daily mail operations, including Fed Ex, UPS, and courier requests. • Coordinate space reservations for workspaces and conference rooms using the hoteling software system. • Support the team with client deliverables as needed, which may include scanning, printing, and mailing documents. • Provide regular status updates to team members and stakeholders on all projects and related tasks. • Assist with security access assignments and distribution of security badges, monitor employee status and make necessary updates to the security database. • Coordinate internal meetings and events, including catering orders and setup. • Perform basic maintenance and troubleshooting of standard office equipment, such as copiers, printers, A/V equipment, desktop devices, and kitchen appliances. • Carry out other duties and special projects as assigned.

Administrative Assistant We are seeking a detail-oriented and reliable Administrative Assistant for a contract-to-hire role. This position requires an individual who thrives in a dynamic work environment, provides excellent support across various business areas, and handles sensitive information with the utmost confidentiality. The ideal candidate is proactive, organized, and committed to delivering a high standard of administrative support. Key Responsibilities<ul><li>Mail Management: Pick up, sort, and distribute mail promptly and efficiently.</li><li>Bank Deposits: Accurately prepare and make deposits at the bank as needed.</li><li>Reception Duties: Serve as the face of the office by greeting visitors, managing incoming calls, and responding to inquiries professionally.</li><li>Phone Support: Answer and direct phone calls, ensuring timely and effective communication within the organization.</li><li>Seasonal Workload Management: Support the team by handling additional tasks during off-season business periods.</li><li>Scanning Documents: Digitize and archive documents for easy access and organization.</li><li>Onsite Task Management: Coordinate and oversee onsite administrative tasks to maintain a smooth-running office.</li><li>Confidential Record Handling: Manage tax-related records with discretion and adherence to data privacy protocols.</li><li>Coordination During Tax Season: Collaborate with Beth and other team members, onsite or remotely as feasible, during the busy tax season.</li><li>Data Entry: Accurately input and manage data related to corporate records, statements, and other business documentation.</li><li>Team Collaboration: Work closely with staff to ensure proper data organization and assist with any collaborative tasks as needed.</li></ul>

Administrative Assistant Are you a detail-oriented professional with a talent for keeping things organized and running smoothly? A respected nonprofit organization in San Diego, CA is looking for a motivated Administrative Assistant to support their team and help further their mission of making a difference in the community. Key Responsibilities:<ul><li>Administrative Support: Assist with filing, data entry, and maintaining accurate records and documentation.</li><li>Scheduling: Coordinate meetings, appointments, and calendars for team members and leadership.</li><li>Communication: Draft, edit, and format correspondence, reports, and presentations.</li><li>Office Management: Help with supply inventory, ordering, and general office upkeep.</li><li>Event Coordination: Provide support for organizational events, including preparing materials and managing logistics.</li></ul>

Administrative Assistant Do you want to use your organizational and administrative skills to contribute to a meaningful cause? Robert Half is seeking a dedicated Administrative Assistant to join a nonprofit organization making a difference in the community. The ideal candidate is detail-oriented, proactive, and passionate about supporting the team and mission of a cause-driven environment. Key Responsibilities<ul><li>Support daily administrative tasks, including scheduling meetings, preparing agendas, and maintaining calendars for leadership and staff.</li><li>Handle incoming phone calls, emails, and correspondence, directing inquiries to the appropriate person or department.</li><li>Assist with filing, recordkeeping, and maintaining accurate and organized documentation in both physical and digital formats.</li><li>Prepare, format, and edit documents, presentations, and reports as required.</li><li>Coordinate office supplies, monitor inventory, and place orders to ensure adequate resources for operations.</li><li>Manage the logistics for internal and external meetings, including arranging space, technology, and catering needs.</li><li>Support event planning, fundraising efforts, and community outreach when needed.</li><li>Serve as a point of contact for nonprofit staff and stakeholders, fostering clear communication and collaboration.</li></ul>

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50 results for Front Desk Coordinator in San Diego, CA

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