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    55 results for Executive Assistant in San Diego, CA

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    Are you a highly organized and proactive professional with a gift for ensuring executives thrive in demanding environments? A fast-growing tech company in San Diego, CA is looking for an exceptional Executive Assistant to support their senior leadership team.


    Key Responsibilities:

    • Comprehensive Executive Support: Manage complex calendars, coordinate meetings, and handle travel arrangements for senior leaders.
    • Communication: Serve as a gatekeeper for executives by managing emails, calls, and correspondence with professionalism and discretion.
    • Event Coordination: Organize team meetings, executive retreats, and client events, ensuring seamless execution from start to finish.
    • Project Assistance: Provide support for special projects, including research, presentation creation, and budget tracking.
    • Document Preparation: Draft, edit, and review documents, reports, and presentations to ensure accuracy and professionalism.
    • Stakeholder Management: Interface effectively with internal teams, clients, vendors, and other external stakeholders.


    • Experience: 3+ years of direct Executive Assistant experience, preferably in the tech or startup industry.
    • Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Slack, Trello, or Asana.
    • Time Management: Superior organizational skills with the ability to prioritize and juggle multiple tasks simultaneously.
    • Discretion: Demonstrated ability to handle sensitive and confidential information with integrity.
    • Interpersonal Aptitude: Exceptional communication and relationship-building skills, with a professional demeanor.
    • Proactive Problem-Solver: A self-starter who anticipates challenges, finds solutions, and thrives in a fast-paced environment


    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    55 results for Executive Assistant in San Diego, CA

    Executive Assistant <p>Are you a highly organized and proactive professional with a gift for ensuring executives thrive in demanding environments? A fast-growing tech company in San Diego, CA is looking for an exceptional Executive Assistant to support their senior leadership team. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Comprehensive Executive Support: Manage complex calendars, coordinate meetings, and handle travel arrangements for senior leaders.</li><li>Communication: Serve as a gatekeeper for executives by managing emails, calls, and correspondence with professionalism and discretion.</li><li>Event Coordination: Organize team meetings, executive retreats, and client events, ensuring seamless execution from start to finish.</li><li>Project Assistance: Provide support for special projects, including research, presentation creation, and budget tracking.</li><li>Document Preparation: Draft, edit, and review documents, reports, and presentations to ensure accuracy and professionalism.</li><li>Stakeholder Management: Interface effectively with internal teams, clients, vendors, and other external stakeholders.</li></ul><p><br></p> Executive Assistant to CEO <p>A client of ours is seeking a professional, resourceful, and highly organized <strong>Executive Assistant</strong> to directly support the CEO. This position is ideal for a proactive multitasker with exceptional communication and organizational skills who thrives in a fast-paced environment. If you’re passionate about providing top-tier executive support, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence for internal and external stakeholders.</li><li>Serve as the primary point of contact between the CEO and internal teams or external partners.</li><li>Conduct research, compile data, and provide briefings on key topics for the CEO’s initiatives.</li><li>Assist with organizing and coordinating board meetings, including preparing materials and taking minutes.</li><li>Maintain utmost confidentiality regarding all sensitive company and executive matters.</li><li>Complete ad hoc projects as assigned to support the CEO’s priorities.</li></ul><p><br></p> Executive Assistant <p>Robert Half is currently seeking an experienced Executive Assistant to support senior leaders at one of our esteemed clients in the biotech industry. This is an exciting opportunity to work in a fast-paced, cutting-edge environment where you will play a key role in supporting the organization’s mission to innovate in biotechnology.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Managing and maintaining executives’ complex calendars, including scheduling and prioritizing meetings, appointments, and travel arrangements.</li><li>Preparing and reviewing high-level correspondence, reports, presentations, and other documents with a high degree of accuracy.</li><li>Coordinating and facilitating meetings, preparing detailed agendas, and recording meeting minutes.</li><li>Acting as a liaison between executives and internal/external stakeholders, ensuring professional and effective communication.</li><li>Managing expense reporting, processing reimbursements, and maintaining records in compliance with company policies.</li><li>Assisting with event planning for company meetings, conferences, and biotech-related initiatives.</li><li>Prioritizing and managing multiple projects with exceptional attention to detail and meeting tight deadlines.</li><li>Handling confidential and sensitive information with utmost discretion and professionalism.</li></ul><p><br></p> Executive Assistant <p>An elite <strong>professional services firm</strong> is seeking a highly skilled and proactive <strong>Executive Assistant</strong> to support senior leadership. This is a pivotal role that involves everything from managing complex schedules to preparing briefs for high-level meetings. If you’re detail-oriented, thrive in fast-paced environments, and have a knack for anticipating executives' needs, this could be your next great career move!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage executive calendars, coordinate meetings, and arrange travel itineraries with precision.</li><li>Serve as a critical liaison between senior leadership and internal/external stakeholders.</li><li>Prepare and organize presentations, reports, and high-priority documents for meetings.</li><li>Screen and route incoming correspondence, responding on leadership’s behalf when appropriate.</li><li>Plan and execute high-level events, team conferences, and client engagements.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p> Executive Assistant <p>We are offering a contract to permanent employment opportunity for an Executive Assistant based in Lake Forest, California, United States. This role is crucial in supporting the Senior Technical Director in a busy production environment. The Executive Assistant will be expected to take the lead, show initiative, and contribute to keeping projects on track in a dynamic setting.</p><p><br></p><p>Responsibilities</p><p>• Oversee the management of communications, scheduling, and task assignments for both detail oriented and personal requirements.</p><p>• Coordinate and manage projects: structure tasks, delegate to appropriate teams, and maintain project timelines.</p><p>• Organize travel schedules for the executive and larger team trips.</p><p>• Maintain digital communication, assist with trade and demo shows, ensuring flawless execution during the director's absence.</p><p>• Utilize tech and systems like Google Suite and industry-specific tools like Flex Management Systems ERP, Lasso, and Production Industry Standard Software.</p><p>• Manage customer credit applications accurately and efficiently.</p><p>• Maintain precise customer credit records.</p><p>• Monitor customer accounts and take necessary action.</p><p>• Utilize skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Event Production, Digital Communication, Event Coordination, Event Logistics, Coordinating Events, Event Management.</p> Executive Assistant <p>An innovative company in <strong>San Marcos</strong> is seeking a professional and flexible <strong>Executive Assistant</strong> to provide HYBRID support to senior executives. This role offers an exciting balance of in-office collaboration and remote work flexibility. If you are proactive, tech-savvy, and thrive under pressure, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Serve as the primary point of contact for executives, maintaining calendars, scheduling meetings, and managing travel arrangements.</li><li>Draft, proofread, and edit high-level correspondence, reports, and presentations.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate and prepare materials for executive meetings, including agendas and follow-ups.</li><li>Liaise with internal departments and external partners to ensure smooth communication and project execution.</li><li>Oversee special projects and independently execute tasks assigned by the executive team.</li><li>Maintain a high degree of organizational efficiency in both remote and on-site settings.</li></ul> Executive Assistant <p>Robert Half is seeking an experienced and resourceful Executive Assistant to join one of our prestigious clients in San Diego, CA. This is a unique opportunity to support high-level executives, streamline operations, and make an impact within a dynamic and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Managing and maintaining complex executive schedules, including scheduling meetings, appointments, and travel arrangements.</li><li>Preparing, reviewing, and editing correspondence, reports, presentations, and other documentation for executive review.</li><li>Serving as the primary point of contact between executives and internal/external stakeholders, fostering clear and professional communication.</li><li>Coordinating high-priority meetings, including preparing agendas, taking detailed minutes, and following up on action items.</li><li>Overseeing travel logistics, including flights, hotels, itineraries, and expense reporting.</li><li>Handling confidential matters with discretion and exercising sound judgment in sensitive situations.</li><li>Supporting special projects and initiatives by conducting research, compiling data, and preparing reports.</li><li>Assisting with ad-hoc administrative tasks to ensure smooth office operations.</li></ul> Executive Assistant <p>A prominent organization in San Diego, CA is seeking a capable Executive Assistant to work closely with their leadership team, managing daily operations and ensuring seamless executive support. If you thrive on solving problems, managing complex schedules, and contributing to the success of a company’s leadership, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Manage executive calendars, coordinate meetings, and schedule appointments to ensure optimal time management.</li><li><strong>Communication:</strong> Act as the gatekeeper and primary point of contact for executives, managing correspondence and responding on their behalf when necessary.</li><li><strong>Travel Management:</strong> Organize domestic and international travel arrangements, including booking flights, accommodations, and itineraries.</li><li><strong>Meeting Preparation:</strong> Prepare agendas, presentations, and briefing documents for leadership meetings; take and distribute meeting minutes as needed.</li><li><strong>Project Management:</strong> Provide support for key projects and initiatives, tracking progress, and ensuring timely completion of deliverables.</li><li><strong>Operational Support:</strong> Handle confidential documents, manage expense reports, and oversee daily administrative operations.</li></ul><p><br></p> Administrative Assistant We are in search of an Administrative Assistant for our hedge fund business located in San Diego, California. As an Administrative Assistant, you will take on the vital role of managing office operations and ensuring efficient workflows. This opportunity offers a contract to permanent employment opportunity, where you will engage with various departments within the organization, manage administrative tasks, and assist with financial processes.<br><br>Responsibilities:<br>• Facilitate the coordination and maintenance of office equipment and supply inventory<br>• Handle incoming and outgoing office correspondence, including mail, faxes, voicemails, and emails<br>• Act as a point of contact for vendor inquiries, ensuring timely and accurate responses<br>• Monitor and replenish office and kitchen supplies as needed<br>• Communicate upcoming building events to staff members<br>• Coordinate the delivery and setup of additional office equipment when required<br>• Prepare for new staff arrivals by setting up necessary supplies, parking fobs, and building access cards<br>• Assist with the management of records, invoice reconciliation, and reporting to various departments<br>• Collaborate with the Accounting department to maintain accurate financial records and assist with various accounting tasks<br>• Prepare accurate and timely reports for internal teams<br>• Answer inbound calls and correspond via email, ensuring excellent customer service<br>• Manage data entry tasks and schedule appointments as needed<br>• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Administrative Assistant <p>Are you a detail-oriented professional with a talent for keeping things organized and running smoothly? A respected nonprofit organization in San Diego, CA is looking for a motivated Administrative Assistant to support their team and help further their mission of making a difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administrative Support: Assist with filing, data entry, and maintaining accurate records and documentation.</li><li>Scheduling: Coordinate meetings, appointments, and calendars for team members and leadership.</li><li>Communication: Draft, edit, and format correspondence, reports, and presentations.</li><li>Office Management: Help with supply inventory, ordering, and general office upkeep.</li><li>Event Coordination: Provide support for organizational events, including preparing materials and managing logistics.</li></ul><p><br></p> Sr. Administrative Assistant <p>Are you a proactive, highly organized professional who excels in supporting busy executives? A cutting-edge technology company in San Diego, CA is looking for a Senior Administrative Assistant to join their team. This position offers a unique opportunity to provide executive and operational support in a fast-paced, dynamic environment where innovation thrives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior leadership.</li><li>Communication: Draft, proofread, and handle sensitive correspondence with accuracy and discretion.</li><li>Project Assistance: Support cross-departmental projects by preparing reports, tracking deadlines, and providing logistical assistance.</li><li>Data Organization: Maintain accurate records, organize documents, and ensure confidentiality of company information.</li><li>Meeting Preparation: Prepare agendas, take meeting minutes, and distribute follow-up materials as needed.</li><li>Team Coordination: Act as a point of contact for internal and external stakeholders to facilitate smooth communication and collaboration.</li></ul><p><br></p> Sr. Administrative Assistant <p>Robert Half has partnered with a client in the education field to find a highly organized and proactive Senior Administrative Assistant. This pivotal role will support key personnel within the organization and ensure the seamless execution of administrative and operational functions. If you’re an experienced administrative professional who thrives in a mission-driven environment, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide executive-level support to leadership, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Assist with preparing documents, reports, and presentations; proofread materials for accuracy and professionalism.</li><li>Coordinate and organize events, including staff meetings, training sessions, and educational programs.</li><li>Manage sensitive information and maintain confidentiality of student, staff, and organizational records.</li><li>Serve as a liaison between departments, staff, and external stakeholders, ensuring clear and effective communication.</li><li>Oversee office operations, including supply inventory, vendor management, and equipment maintenance.</li><li>Support hiring processes by coordinating interviews and onboarding for new team members, as needed.</li><li>Provide guidance to junior administrative staff, monitoring workload and mentoring as appropriate.</li></ul><p><br></p> Administrative Assistant <p>Do you want to use your organizational and administrative skills to contribute to a meaningful cause? Robert Half is seeking a dedicated Administrative Assistant to join a nonprofit organization making a difference in the community. The ideal candidate is detail-oriented, proactive, and passionate about supporting the team and mission of a cause-driven environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily administrative tasks, including scheduling meetings, preparing agendas, and maintaining calendars for leadership and staff.</li><li>Handle incoming phone calls, emails, and correspondence, directing inquiries to the appropriate person or department.</li><li>Assist with filing, recordkeeping, and maintaining accurate and organized documentation in both physical and digital formats.</li><li>Prepare, format, and edit documents, presentations, and reports as required.</li><li>Coordinate office supplies, monitor inventory, and place orders to ensure adequate resources for operations.</li><li>Manage the logistics for internal and external meetings, including arranging space, technology, and catering needs.</li><li>Support event planning, fundraising efforts, and community outreach when needed.</li><li>Serve as a point of contact for nonprofit staff and stakeholders, fostering clear communication and collaboration.</li></ul><p><br></p> Administrative Assistant <p>We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. </p><p><br></p><p>Responsibilities:</p><p>• Address and redirect accounting-related calls, ensuring minimal phone interruptions </p><p>• Provide support to the accounting department by assisting with orders and data verification</p><p>• Manage the office filing system and supplies, restock the kitchen when needed</p><p>• Handle monthly store orders for all locations, enter in the system</p><p>• Respond to inquiries and distribute necessary paperwork</p><p>• Assist with event planning and coordination for company and store manager gatherings</p><p>• Assist the HR department and enter new hires into the system, facilitating efficient onboarding</p><p>• Utilize Microsoft Office and Sage Intacct software for various tasks</p><p>• Manage bank dispute filings to ensure accurate financial records</p><p>• Perform various administrative tasks as required.</p> Client Services Assistant <p>We are offering an opportunity for a Client Services Assistant to join our team in San Diego, CA. This role is primarily involved in the sales and brokerage industry, with a focus on providing administrative and marketing support. The Client Services Assistant will be responsible for handling various tasks, including answering client inquiries, maintaining client records, and creating marketing materials.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the team by managing schedules and appointments</p><p>• Handle and process client requests efficiently, ensuring client satisfaction</p><p>• Maintain accurate and up-to-date client records</p><p>• Create and distribute marketing materials using Microsoft PowerPoint and other relevant software</p><p>• Conduct research and compile data for reports and analysis</p><p>• Handle inbound and outbound client calls, responding to inquiries and complaints in a timely manner</p><p>• Adhere to company policies and regulations while performing tasks</p><p>• Ensure brand awareness and consistency in all communication and marketing materials</p><p>• Conduct basic financial analysis as required</p><p>• Manage and maintain a database of client information, maintaining confidentiality at all times.</p> Administrative Assistant We are offering a contract to permanent employment opportunity in the non-profit industry, located in San Diego, California. The position we're looking to fill is for an Administrative Assistant. As part of our team, you'll be tasked with a variety of administrative duties, including customer service and data management.<br><br>Responsibilities:<br><br>• Accurately and efficiently process customer credit applications<br>• Maintain comprehensive and up-to-date customer credit records<br>• Address customer inquiries promptly and professionally<br>• Monitor customer accounts and take appropriate action when necessary<br>• Handle inbound and outbound calls, providing excellent customer service<br>• Manage email correspondence with accuracy and professionalism<br>• Utilize Microsoft Excel, Word, Outlook, and PowerPoint to complete tasks<br>• Schedule appointments and manage calendars effectively<br>• Perform various office tasks, such as filing and faxing<br>• Ensure the smooth running of the office on a daily basis. Administrative Assistant We are on the lookout for an adept Administrative Assistant to be a part of our team. Situated in San Diego, California, this role revolves around providing top-notch customer service within our industry. This role provides a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Acting as the primary contact for all incoming students and potential students.<br>• Keeping abreast of all our products and services to adequately assist each student.<br>• Assisting students with the logistics of applications, bonds, DBA’s, Corporations, etc.<br>• Utilizing the Customer Management System (CMS) for the maintenance of student records.<br>• Tracking student progress using CMS, updating with grades, test dates, appointments, follow-ups, class dates, and other necessary data entries.<br>• Maintaining constant communication with various departments via e-mail or phone.<br>• Resolving student concerns, queries, and conflicts, either over the phone or in person.<br>• Ensuring student satisfaction by delivering high-quality customer service.<br>• Managing office inventory list and ensuring timely ordering of necessary items.<br>• Regularly reporting transactions, which will include but not limited to certain tasks. Sr. Administrative Assistant We are offering a long-term contract employment opportunity in San Marcos, California for a Sr. Administrative Assistant. This role serves as a central figure in the organization, ensuring smooth operations by managing website backend, overseeing shipping processes, and handling various administrative tasks. You will be working in a fast-paced environment, contributing significantly to the company's overall efficiency.<br><br>Responsibilities:<br><br>• Oversee the backend management of the website, including tracking shipments.<br>• Handle shipping processes, including labeling, coordinating with UPS, and following up on shipments.<br>• Contribute to monthly accounting tasks such as tracking orders, preparing expense reports, and utilizing SharePoint and Excel.<br>• Support budgeting processes on a monthly basis and perform data entry for an external accountant.<br>• Update technical specification sheets using Word.<br>• Manage the invoice log and track purchasing activities.<br>• Create and complete expense reports using Excel.<br>• Assist with business processes and special projects as needed. <br>• Handle international and small items shipping, ensuring all documentation is correctly prepared.<br>• Use CRM and other tools for efficient order management and calendar management. Administrative Assistant We are in the process of recruiting an Administrative Assistant, based in Irvine, California, to provide pivotal support within our team. This role is central to our operations, with a focus on customer service, data management, and administrative duties. We are offering a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Accurately and efficiently process customer credit applications <br>• Maintain up-to-date customer credit records<br>• Resolve customer inquiries in a timely and detail oriented manner<br>• Monitor customer accounts and take necessary action when required<br>• Ensure all customer-related paperwork is organized and properly filed<br>• Upload and scan documents to the database as needed<br>• Make outbound calls to address any pending issues<br>• Liaise with state representatives regarding concerns or issues<br>• Handle payment of outstanding bills<br>• Assist with ad-hoc projects as necessary<br>• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks<br>• Schedule appointments and manage calendars as requested<br>• Perform data entry tasks and manage email correspondence. Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team. Administrative Assistant <p>Join a nonprofit organization in Poway, CA, dedicated to making a meaningful impact in the community. We are currently seeking an Administrative Assistant to provide key support for daily operations.</p><p><br></p><p><strong>Job Responsibilities</strong></p><ul><li>Provide administrative support to executives and other team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required by leadership.</li><li>Organize and maintain files (physical and electronic) to ensure information is accessible and up to date.</li><li>Serve as the first point of contact for phone and email inquiries, ensuring excellent customer service with donors, clients, and the public.</li><li>Coordinate volunteer activities, events, and community outreach efforts to support the organization’s initiatives.</li><li>Manage office supplies and equipment, ensuring the office runs smoothly and efficiently.</li><li>Assist with grant applications and compliance documentation when necessary.</li></ul><p><br></p> Administrative Assistant <p>Robert Half is assisting a respected nonprofit organization in their search for a detail-oriented, efficient, and mission-driven Administrative Assistant. In this role, you will play a vital part in supporting the organization’s operations, ensuring administrative tasks are completed accurately and promptly, and contributing to the nonprofit’s ability to deliver impactful services to the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and staff by managing schedules, coordinating meetings, and maintaining calendars.</li><li>Prepare, proofread, and edit documents, reports, and correspondence to ensure professional accuracy.</li><li>Support programmatic efforts by organizing files, maintaining records, and ensuring compliance with organizational standards and government regulations.</li><li>Act as a liaison between internal staff and external stakeholders, including donors, volunteers, and community partners.</li><li>Plan and coordinate events, meetings, and fundraising initiatives, including venue arrangements, communications, and logistics.</li><li>Assist in the preparation of presentations and distribution of outreach materials.</li><li>Handle incoming calls and emails, directing inquiries to the appropriate team members with a friendly and professional demeanor.</li><li>Monitor and manage office supplies, ordering replacements as necessary and maintaining budgetary awareness.</li><li>Provide data entry support to track donations, program participation, or grant-related information.</li></ul><p><br></p> Administrative Assistant <p>Are you a highly organized and detail-oriented professional looking to support a successful team? Robert Half is seeking a skilled Administrative Assistant to join one of our valued clients in San Diego, CA.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Managing calendars and scheduling meetings for executives and team members.</li><li>Handling correspondence, including drafting, editing, and proofreading emails, memos, and reports.</li><li>Organizing and maintaining both digital and physical files and documentation.</li><li>Assisting with data entry, report generation, and preparing presentations.</li><li>Coordinating logistics for events, office operations, and travel arrangements.</li><li>Ordering and maintaining office supplies for the team.</li><li>Acting as a point of contact for internal and external stakeholders.</li><li>Supporting special projects and collaborating with team members across departments.</li></ul><p><br></p> Front Desk Coordinator <p>We are in search of a Front Desk Coordinator to join our a financial firm located in Irvine, California. The role is 100% on-site and offers a contract to permanent employment opportunity. As a Front Desk Coordinator, you would be expected to deliver exceptional service to clients, manage multiple projects, and handle a variety of day-to-day office tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the provision of excellent customer service by greeting and assisting clients and employees.</p><p>• Handle the management and distribution of parking validation.</p><p>• Sort and distribute all incoming mail, stamping with the received date, and preparing all outgoing mail for pickup.</p><p>• Prepare and distribute incoming UPS shipments and ensure the readiness of outgoing ones.</p><p>• Maintain a clean and stocked kitchen area, managing coffee stations, trash/recycling, dishes, and beverage refills.</p><p>• Coordinate and order catering for various meetings and events.</p><p>• Keep track and order office supply inventory as needed.</p><p>• Perform administrative tasks as directed.</p> Administrative Assistant <p>Are you an organized and detail-oriented professional with a passion for supporting business operations? Robert Half, the world's largest specialized talent solutions and business consulting firm, is seeking an Administrative Assistant to join our client's dynamic team. This role offers an exciting opportunity to contribute to the success of a company while growing your career in an administrative capacity.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to various teams, including scheduling meetings, preparing correspondence, and managing calendars.</li><li>Handle phone calls, inquiries, and communication on behalf of the team or executives.</li><li>Organize and maintain physical and electronic filing systems to ensure accessibility of information.</li><li>Monitor and order office supplies, ensuring inventory levels meet team needs.</li><li>Assist in the preparation of reports, presentations, and spreadsheets as requested.</li><li>Coordinate travel arrangements, processing expense reports, and ensuring policy compliance.</li><li>Act as the central point of contact for internal and external communications, maintaining professionalism at all times.</li></ul><p><br></p>