Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation.

Responsibilities

·      Performs secretarial and clerical duties.

·      Processes mail daily.

·      Handles phone calls for attorneys and paralegals.

·      Responds to and generates email messages.

·      Transcription from dictation and voicemail.

·      Drafts routine correspondence and documents on own initiative for approval by attorneys.

·      Schedules appointments and other events.

·      Receives clients arriving for appointments (including beverages).

·      Maintains electronic calendar for attorneys and self.

·      Enters attorneys’ time electronically.

·      Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.

·      Familiarity with law libraries.

·      Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.

·      Familiarity with Internet usage.

·      Performs conflicts checks for potential new clients and existing clients.

·      Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.

·      Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.

·      Opens New Client / Matters in accordance with firm procedure.

·      Creates and maintains files, keeps records and prepares reports as requested.

·      Performs other duties as required. 

Necessary Knowledge, Skills and Abilities:

·      Windows 10 Pro

·      Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.

·      Document Management System.

·      Document comparison software.

·      Document formatting software.

·      Time Entry software.

·      Electronic Calendaring and Docketing.

·      Foxit / PDF Pro.

·      Scanning/OCR software.