70 results for Administrative Assistant in Princeton, NJ

Administrative Assistant We are offering a part time contract employment opportunity for an Administrative Assistant at our Princeton, New Jersey location. This role primarily revolves around providing administrative assistance, managing calendars, and ensuring smooth communication within the team. This is a part time role, Tues-Thurs only. Responsibilities:• Oversee and manage executive calendars to ensure efficient scheduling and organization• Facilitate communication within the team, ensuring all members are informed of updates and changes• Coordinate and participate in conference calls, taking detailed minutes for future reference• Handle email correspondence, ensuring timely and appropriate responses• Use Microsoft Office Suites for various administrative tasks such as document creation, data management, and presentations• Provide comprehensive administrative assistance to ensure smooth operation of the office.

Administrative Assistant We are offering a long-term employment opportunity for an Administrative Assistant in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is primarily involved in the management and coordination of various administrative tasks in a dynamic work environment. The industry of focus for this role is service delivery and the job function revolves around maintaining service standards, quality control, and case management. What you get to do every single day:• Guide and train staff on optimal practices in case documentation, compliance, and ethical conduct.• Managing the process of participant financial requests and work closely with finance to ensure accurate and efficient processing.• Conduct quality assurance reviews of case files to check for accuracy, completeness, and adherence to program standards and regulatory requirements.• Contribute to improving site operations through effective vehicle management, event coordination, and the enhancement of administrative processes.• Analyze data and identify trends to address potential risks and enhance program effectiveness proactively.• Develop and implement quality improvement initiatives in collaboration with the program manager.• Participate actively in internal and external meetings and events and represent the program and organization effectively.• Adhere strictly to confidentiality regarding client and agency data.• Report directly to the Program Manager and perform additional program-related duties as assigned.• Monitor program client intake compliance from the client’s successful admission to discharge from the program.• Maintain, collect, and report on program data in accordance with all federal, state, and local regulatory compliance requirements.

Administrative Assistant Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Administrative Assistant We are offering an opportunity in the education sector for an Administrative Assistant in WILLINGBORO, New Jersey. The role involves providing administrative support in a school office setting. This short-term contract employment opportunity will require the successful candidate to enter data into Excel and Word documents, support the principal's office, and interact with parents. Responsibilities:• Provide comprehensive administrative support to the principal's office• Enter necessary information and data into Excel and Word documents accurately• Engage and communicate effectively with parents and other stakeholders in the school community• Uphold a reliable presence in the office to ensure smooth operations• Manage and organize office hours effectively, including designated lunch break times.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in the construction industry, based in Malvern, Pennsylvania. This role offers a long-term contract employment opportunity, where you will be expected to manage customer interactions, maintain accurate records, and handle a wide range of administrative tasks. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service at all times. • Manage data entry tasks with high precision and efficiency. • Engage in email correspondence, ensuring prompt and detail-oriented responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks. • Schedule appointments, ensuring smooth coordination and minimal scheduling conflicts. • Maintain accurate tracking logs and customer records. • Process insurance and workers' compensation documents as required. • Monitor customer accounts and take necessary action as needed. • Resolve customer inquiries in a timely and effective manner. • Assist in various ad-hoc administrative tasks as required.

Part-time Administrative Assistant Perform clerical duties such as data entry, filing, and organizing documents. Answer and direct phone calls, emails, and in-person inquiries to the appropriate team members. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in creating and managing reports, spreadsheets, and presentations with accuracy. Manage office supplies and assist with office organization. Provide support for additional office projects and tasks as needed.

Administrative Assistant We are a firm in the legal industry, situated in Parsippany, New Jersey, and we're currently seeking an Administrative Assistant. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be responsible for a variety of tasks, from processing customer applications to maintaining accurate customer records and resolving customer inquiries. This position also involves monitoring customer accounts and taking appropriate action. Responsibilities: • Handling incoming mail and routing them to the appropriate channels. • Downloading, saving, and organizing documents into virtual files and folders. • Answering and forwarding telephone calls, as well as providing information where necessary. • Management of contacts in Outlook and the firm's contact management system. • Arranging travel for attorneys and clients. • Coordinating conference calls, meetings, and appointments, inclusive of room reservations and catering when necessary. • Entering deadlines into the firm's docketing system. • Submitting requests for invoice payments, checks, and expense reimbursements. • Creating, editing, formatting, and proofreading documents. • Assisting with the corporate closing process and post-closing process. • Registering attorneys for seminars and annual memberships. • Assisting with filings, mailings, and other projects. • Supporting the team and performing other duties as assigned.

Site Administrative Assistant We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Handle incoming calls and emails, promptly addressing and resolving inquiries • Perform data entry tasks and maintain the accuracy of our database • Manage office supplies by keeping track of inventory and placing necessary orders • Facilitate communication with vendors and other third parties • Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment • Distribute correspondence related to certifications and seminars to employees • Maintain a systematic filing system for invoices and other paperwork • Manage and organize documents efficiently • Handle confidential information with utmost discretion • Take on additional tasks and projects related to administrative support as needed. Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the logistics industry based in LONG ISLAND CITY, New York, 11101-2511, United States. In this role, you will be tasked with a range of responsibilities, including vendor management, work orders, customer service, and email correspondence, among other duties. Responsibilities: • Efficient and accurate data entry • Effective management of vendor relationships • Handling inbound and outbound calls with professionalism and courtesy • Correspondence through email, ensuring clear and prompt communication • Scheduling appointments and coordinating with various departments • Maintaining organized and accurate records, both digital and physical • Providing excellent customer service and resolving inquiries • Working collaboratively with the shipping department • Utilizing Microsoft Excel, Outlook, PowerPoint, and Word in daily tasks • Ensuring smooth logistics and distribution processes.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant located in Cherry Hill, New Jersey. The role will be primarily onsite and will involve various administrative duties in a purchasing department. This position is long-term contract employment opportunity. Responsibilities:• Efficiently handle inbound calls and provide exemplary customer service• Manage data entry tasks with precision and accuracy• Conduct email correspondence professionally and promptly• Utilize Microsoft Excel, Word, PowerPoint, and Outlook for various tasks• Schedule appointments and manage calendars effectively• Handle both inbound and outbound calls as necessary• Maintain confidentiality of sensitive information• Order and manage supplies for the department• Receive quotes and file them systematically• Adapt quickly to new computer software as needed.

Administrative Assistant We are offering an employment opportunity for an Administrative Assistant! In this position, you will be responsible for performing a variety of administrative tasks, including processing and analyzing data, maintaining records, and resolving inquiries. Responsibilities: • Streamline and organize the collected data to improve efficiency.• Collaborate with all departments to guarantee the accuracy of data.• Develop new items for all merchandisers and manage item maintenance across systems.• Conduct a comprehensive data analysis of product information in different database applications.• Create and maintain new business partners in SAP, including stores, employees, and vendors.• Assist in testing, validating, and implementing data.• Identify and rectify product issues, ensuring data integrity and governance.• Regularly audit data and manage all data-related reports, correcting any errors promptly.• Collaborate with the IT Department to address any system issues or enhancements related to data.• Prepare training and educational materials to enhance understanding of data governance principles and policies.• Provide insights into data entry and usage in system-enabled processes, and educate peers and business on all data activities.• Monitor and escalate any non-compliance of data supplied by data stewards or external parties such as stores or vendors.• Perform additional data-related duties as required.

Administrative Assistant Job Title: Part-Time Administrative Assistant (Temporary – 6 Months, Onsite)Location: Huntingdon Valley, PAJob Type: Part-Time | Temporary | Contract (6 Months)Schedule: 24 hours per week (3 days/week, 8-hour shifts) | Monday–Friday (Standard business hours: 8:00 AM – 5:00 PM)Work Environment: 100% Onsite About the Role:We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support our Director of Quality in preparing for an upcoming audit. This temporary, 6-month position focuses on administrative tasks such as data entry, document scanning, filing, and ensuring all paperwork is properly organized and stored. The ideal candidate will have strong attention to detail and experience with Microsoft Office and SharePoint for document management. Responsibilities:<ul><li>Perform data entry and update information in company systems.</li><li>Scan, file, and organize documents to ensure completeness and accuracy.</li><li>Assist in reviewing and reconciling paperwork to ensure all required documents are accounted for.</li><li>Maintain electronic records using Microsoft Office and SharePoint.</li><li>Support the Director of Quality with various administrative tasks as needed to prepare for the audit.</li><li>Ensure compliance with document control policies and procedures.</li></ul>

Executive Administrative Assistant Are you a detail-oriented professional who thrives in a fast-paced environment and has a passion for providing top-level administrative support? Robert Half is seeking a skilled and proactive Executive Administrative Assistant to join a local and growing team. In this role, you will have the opportunity to contribute to the success of the executive leadership team and make a meaningful impact on the organization. Key Responsibilities<ul><li>Coordinate and manage complex executive schedules, ensuring all meetings, appointments, and engagements are effectively organized.</li><li>Arrange and prepare for meetings, including securing venues, preparing agendas, and taking detailed minutes.</li><li>Handle inbound and outbound communications (emails, calls, memos, etc.) on behalf of senior executives, ensuring professionalism and timeliness.</li><li>Plan and coordinate domestic and international travel itineraries, manage logistics, and resolve travel-related issues as needed.</li><li>Create, edit, and format documents, presentations, and reports with a high level of attention to detail.</li><li>Act as a liaison between executives and internal/external stakeholders while managing confidential and sensitive information.</li><li>Perform additional duties as needed, including expense reporting, project management support, and assisting with event planning.</li></ul>

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Administrative Assistant We are offering a permanent employment opportunity for a meticulous Administrative Assistant to join our team located in Magnolia, New Jersey. This role primarily revolves around back office administrative tasks within the industry. You will be responsible for answering inbound calls, providing excellent customer service, and handling data entry tasks, among other duties. Responsibilities: • Interact with customers through inbound and outbound calls, ensuring their queries are addressed promptly. • Handle email correspondence effectively, maintaining professionalism and timeliness in responses. • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to perform various administrative tasks. • Accurately enter and update customer data in the system, ensuring information is current and reliable. • Provide high-quality customer service, addressing customer concerns and resolving issues as they arise. • Schedule appointments and meetings as required, ensuring efficient time management. • Assist with invoicing processes, ensuring all transactions are recorded accurately. • Aid in setting up service contracts, ensuring all necessary details are accurately captured. • Undertake record keeping tasks, maintaining organized and accurate files.

Administrative Assistant We are in search of a Temp Administrative Assistant to join our team in the media industry located in New York, New York. As an Administrative Assistant, you will be required to manage schedules, handle travel arrangements and expenses, and assist with meeting and event logistics. This role provides an opportunity to work in a hybrid setting, with a combination of in-office and remote work. T Responsibilities: • Manage complex calendars, ensuring smooth and efficient scheduling.• Assist with the organization and cleanup of meetings and events.• Handle travel arrangements, ensuring all details are effectively coordinated.• Process expense reports accurately and promptly.• Utilize Google Suite for various administrative tasks.• Leverage your Journalism skills to add value to our team.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Receptionist/Office Assistant We are offering a Temporary employment opportunity in the property management industry, located at our workplace in New York, New York. Our team is seeking a Receptionist/Office Assistant who is adept at multitasking in a fast-paced environment, managing various administrative tasks, and using Microsoft Office tools effectively. Responsibilities• Serve as the initial point of contact for guests, providing a warm welcome and directing them as necessary.• Efficiently manage inbound calls, addressing queries, and providing necessary information.• Oversee the organization and maintenance of office files to ensure easy accessibility and orderliness.• Prioritize and handle tenant issues and inquiries promptly and professionally.• Schedule appointments effectively, avoiding conflicts and ensuring smooth operations.• Manage the distribution of mail within the office, ensuring all correspondence reaches the correct recipient.• Keep track of office supplies, replenishing stock as necessary to avoid shortages.• Utilize Microsoft Office tools, specifically Word and Excel, to carry out administrative tasks efficiently.

Office Assistant Robert Half is seeking a detail-oriented and proactive Office Assistant to support day-to-day operations at a local and growing company. The ideal candidate will provide administrative support across various functions and play a critical role in maintaining office workflows and meeting team needs. This position requires excellent communication skills, multitasking abilities, and a commitment to delivering exceptional service. Responsibilities: <ul><li>Provide comprehensive administrative assistance to the team, including organizing meetings, managing phone correspondence, and addressing email communications.</li><li>Ensure efficient office operations by overseeing file management, maintaining supplies, and performing general office maintenance.</li><li>Support the creation and preparation of reports, documents, and professional correspondence.</li><li>Handle property management responsibilities, including tenant liaison and managing lease-related documentation.</li><li>Respond to inquiries from clients, vendors, and team members in a timely and professional manner.</li><li>Assist with accounting tasks such as processing invoices and tracking expenses.</li><li>Contribute to marketing efforts and social media activities by posting updates and coordinating communications.</li></ul>

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Medical Administrative Assistant We are seeking a skilled and organized Medical Office Assistant to support daily operations in a healthcare setting. In this role, you will manage administrative tasks, such as scheduling appointments, greeting patients, answering calls, maintaining medical records, and ensuring the office runs smoothly. You will also assist with insurance verification and process patient paperwork, all while ensuring compliance with HIPAA regulations.<ul><li>Schedule and confirm patient appointments and update records in electronic medical record (EMR) systems</li><li>Greet patients and provide assistance with forms and documentation.</li><li>Handle phone inquiries and direct calls to the appropriate department.</li><li>Verify insurance eligibility and process billing information.</li><li>Maintain patient confidentiality and uphold HIPAA security standards.</li></ul>

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