22 results for Receptionist in Point Pleasant, NJ

Receptionist/Office Assistant We are offering a Temporary employment opportunity in the property management industry, located at our workplace in New York, New York. Our team is seeking a Receptionist/Office Assistant who is adept at multitasking in a fast-paced environment, managing various administrative tasks, and using Microsoft Office tools effectively. Responsibilities• Serve as the initial point of contact for guests, providing a warm welcome and directing them as necessary.• Efficiently manage inbound calls, addressing queries, and providing necessary information.• Oversee the organization and maintenance of office files to ensure easy accessibility and orderliness.• Prioritize and handle tenant issues and inquiries promptly and professionally.• Schedule appointments effectively, avoiding conflicts and ensuring smooth operations.• Manage the distribution of mail within the office, ensuring all correspondence reaches the correct recipient.• Keep track of office supplies, replenishing stock as necessary to avoid shortages.• Utilize Microsoft Office tools, specifically Word and Excel, to carry out administrative tasks efficiently.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in the bustling city of New York. In this role, you will be the first point of contact in our office, responsible for creating a welcoming environment and ensuring smooth office operations. Your role will include a wide range of tasks, from answering calls and directing mail, to managing visitor requests and keeping the office stocked. Responsibilities: • Greet visitors, ensuring they feel welcome and assist with their requests • Answer and direct incoming calls efficiently • Handle inbound and outbound mail, ensuring timely pickup and delivery • Prepare the office each day, including restocking the pantry and coffee bar, and prepping the coffee machine • Manage reservations for meeting rooms, ensuring they are booked and prepared for use • Fill in service tickets and maintain the maintenance log to ensure office equipment and facilities are in good working condition • Utilize Google Suite for various administrative tasks • Provide administrative support as needed

Medical Receptionist Are you an organized and personable professional looking to make an impact in the healthcare industry? Robert Half is seeking a Medical Receptionist to join a growing medical office. The ideal candidate will serve as the first point of contact for patients, ensuring smooth communication and efficient office operations.Responsibilities:<ul><li>Greet patients and visitors, providing exceptional customer service.</li><li>Schedule appointments and manage calendars for healthcare providers.</li><li>Handle phone inquiries and route calls appropriately.</li><li>Maintain patient files, update electronic medical records (e.g., Cerner, Epic), and verify insurance information.</li><li>Assist with administrative tasks such as billing, data entry, and documentation.</li></ul>

Front Desk Coordinator We are looking to onboard a Part-Time Front Desk Coordinator in our Somerset, New Jersey office. This role provides an excellent opportunity for individuals who are adept at administrative tasks and have a knack for providing outstanding customer service. As a Front Desk Coordinator, you will be the first point of contact for our visitors and will be responsible for delivering an excellent first impression, along with managing various administrative tasks. Responsibilities: • Answering multi-line phone system and directing calls to the appropriate departments• Providing concierge services to visitors and ensuring their needs are met promptly• Handling administrative tasks such as data entry and organizing files efficiently• Utilizing Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks• Maintaining a high level of customer service and resolving customer inquiries professionally• Assisting in the processing of customer applications and maintaining accurate customer records• Leveraging interpersonal skills to interact effectively with team members and customers• Ensuring the front desk is neat, presentable, and equipped with all necessary supplies• Greeting and welcoming guests as soon as they arrive at the office, ensuring a positive visitor experience.

Administrative Coordinator We are accepting applications for the role of an Administrative Coordinator. This position is located in Hamilton, New Jersey, and provides a contract to permanent employment opportunity. As an Administrative Coordinator, you will play a crucial role in ensuring smooth office operations, managing communication channels, and overseeing office supplies. Responsibilities: • Effectively manage inbound calls ensuring clear and effective communication• Oversee and order office supplies to ensure a well-stocked and organized workspace• Supervise the completion and submission of expense reports, ensuring accuracy and adherence to budget• Keep an organized filing system for paper documentation, ensuring easy access and retrieval• Perform receptionist duties, providing a welcoming and detail-oriented first point of contact• Use Excel formulas for various administrative tasks and reporting needs• Keep accurate records of customer credit applications and process them with precision and efficiency• Monitor customer accounts and take appropriate action when necessary.

Event Planner Intermediate We are offering a long term contract employment opportunity for an Event Planner Intermediate in Brooklyn, New York. The role focuses on planning and executing events, both small and large scale, with varying degrees of complexity. As an integral part of our team, you will collaborate with various internal departments, manage all facets of events, and offer strategic input on event development. Responsibilities: • Develop detailed project plans and budgets for events, overseeing their execution from concept to completion • Coordinate with internal departments such as Food Services, Audio Visual, Security, and Facilities • Handle all aspects of event management, including site selection, vendor negotiation, logistics coordination, menu planning, decor, audio-visual, and travel arrangements • Lead teams working on events, managing multiple facets simultaneously • Provide high-quality customer service, meeting and greeting clients daily, answering calls, and managing emails • Support C-suite executive meetings with detail-oriented, organized, and effective communication • Manage the reception desk functions, including greeting and escorting clients to rooms • Utilize the Event Management System (EMS) for detailing reservations, reviewing incoming requests, and presenting reports • Manage correspondence between the planning team and reservation holders, ensuring timely updates and excellent customer service • Have a firm understanding of business guidelines for space allocation and manage any space issues that arise

Controller We are currently seeking a Controller for our team based in the East Windsor, New Jersey area. In this role, you will be managing financial operations and HR-related tasks. You will be accountable for managing the general ledger, handling inventory, financial reporting, and maintaining accurate employee data. This role is also responsible for being the primary point of contact for IT support, which is outsourced to a third party. Responsibilities:Financial Management<ul><li>Lead with confidence as you oversee all accounting operations, including crafting Financial Statements, managing the General Ledger, and preparing journal entries.</li><li>Spearhead budget creation, forecasting, and account analysis to drive smarter financial decisions.</li><li>Deliver impactful monthly financial management reports to keep the team informed and aligned.</li><li>Take charge of recording daily raw material consumption from BOM data on production reports.</li><li>Maximize the potential of Microsoft Navision Dynamics Business Central 365 by leveraging it as the cornerstone of our ERP systems.</li><li>Manage banking operations seamlessly, including monitoring cash balances, initiating wire transfers, reconciling accounts, processing deposits through BOA CashPro, and ensuring financial accuracy.</li><li>Handle online customer credit card payments with precision and care.</li><li>Collaborate with external auditors at year-end, ensuring compliance with tax filings and supporting a smooth audit process.</li><li>Provide strong leadership by supervising Accounts Payable/Receptionist Associate and Accounts Receivable/Billing Associate positions.</li><li>Proactively manage state filings and other regulatory requirements as needed.</li><li>Partner with the General Manager and CEO as a trusted advisor on all financial and HR matters.</li></ul>Human Resources<ul><li>Manage payroll operations seamlessly, ensuring timely and accurate preparation of weekly and semi-monthly ADP payrolls.</li><li>Oversee the administration of employee benefits, including health insurance, retirement plans, and life insurance, ensuring prompt payment of monthly premiums.</li><li>Serve as a supportive and approachable resource for employee relations and issue resolution.</li><li>Maintain accurate personnel records while ensuring compliance with HR policies and procedures.</li><li>Track employee attendance to promote consistency and accountability.</li></ul>Information Technology<ul><li>Partner with third-party IT vendors to manage software and hardware operations effectively.</li><li>Step up to troubleshoot occasional IT hardware issues, ensuring minimal disruptions to day-to-day activities.</li></ul>

Accountant - Entry Level We are offering a permanent employment opportunity for an Accountant - Entry Level in the hospitality industry, based in New York. This role involves a range of tasks from account reconciliation to handling the front desk, with a focus on customer service. Responsibilities: • Performing basic accounting functions including account analysis and coding • Handling account reconciliation tasks to ensure accurate bookkeeping • Utilizing various accounting software systems like Dynamics NAV and ERP Solutions • Managing accounts payable (AP) duties • Overseeing billing processes and light collections tasks • Operating Adobe Acrobat for document handling and management • Managing client-facing duties and administrative tasks at the front desk • Maintaining accurate records of accounting entries.

Leasing Coordinator We are seeking a detail-oriented Front Desk Coordinator to join our team in the Real Estate Developers industry, located in Trenton, NJ. Your primary responsibilities will include providing administrative support, managing customer-related inquiries, and ensuring the precise and timely processing of applications and work orders. This position offers a long-term contract employment. Responsibilities: • Act as the first point of contact for customers, ensuring a welcoming and detail-oriented atmosphere.• Effectively manage incoming inquiries, providing accurate and prompt responses.• Help customers with their applications, ensuring all details are accurately captured and processed.• Offer comprehensive administrative support to the Property Manager, contributing to the seamless operation of the business.• Handle work orders efficiently, ensuring all customer requests are addressed promptly and appropriately.• Use Microsoft Office Suite (Word, Excel, Outlook) to maintain and organize files, and perform data entry tasks.• Operate a multi-line phone system, managing calls in a detail-oriented and efficient manner.• Uphold a high standard of customer service, addressing customer needs and resolving their inquiries.• Use Yardi software for various administrative and customer service tasks.• Use strong interpersonal skills to establish and maintain positive relationships with customers and team members.

Part-time Administrative Assistant Perform clerical duties such as data entry, filing, and organizing documents. Answer and direct phone calls, emails, and in-person inquiries to the appropriate team members. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in creating and managing reports, spreadsheets, and presentations with accuracy. Manage office supplies and assist with office organization. Provide support for additional office projects and tasks as needed.

Administrative Assistant We are offering a part time contract employment opportunity for an Administrative Assistant at our Princeton, New Jersey location. This role primarily revolves around providing administrative assistance, managing calendars, and ensuring smooth communication within the team. This is a part time role, Tues-Thurs only. Responsibilities:• Oversee and manage executive calendars to ensure efficient scheduling and organization• Facilitate communication within the team, ensuring all members are informed of updates and changes• Coordinate and participate in conference calls, taking detailed minutes for future reference• Handle email correspondence, ensuring timely and appropriate responses• Use Microsoft Office Suites for various administrative tasks such as document creation, data management, and presentations• Provide comprehensive administrative assistance to ensure smooth operation of the office.

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are offering an employment opportunity for an Administrative Assistant! In this position, you will be responsible for performing a variety of administrative tasks, including processing and analyzing data, maintaining records, and resolving inquiries. Responsibilities: • Streamline and organize the collected data to improve efficiency.• Collaborate with all departments to guarantee the accuracy of data.• Develop new items for all merchandisers and manage item maintenance across systems.• Conduct a comprehensive data analysis of product information in different database applications.• Create and maintain new business partners in SAP, including stores, employees, and vendors.• Assist in testing, validating, and implementing data.• Identify and rectify product issues, ensuring data integrity and governance.• Regularly audit data and manage all data-related reports, correcting any errors promptly.• Collaborate with the IT Department to address any system issues or enhancements related to data.• Prepare training and educational materials to enhance understanding of data governance principles and policies.• Provide insights into data entry and usage in system-enabled processes, and educate peers and business on all data activities.• Monitor and escalate any non-compliance of data supplied by data stewards or external parties such as stores or vendors.• Perform additional data-related duties as required.

Administrative Assistant We are offering an opportunity in the education sector for an Administrative Assistant in WILLINGBORO, New Jersey. The role involves providing administrative support in a school office setting. This short-term contract employment opportunity will require the successful candidate to enter data into Excel and Word documents, support the principal's office, and interact with parents. Responsibilities:• Provide comprehensive administrative support to the principal's office• Enter necessary information and data into Excel and Word documents accurately• Engage and communicate effectively with parents and other stakeholders in the school community• Uphold a reliable presence in the office to ensure smooth operations• Manage and organize office hours effectively, including designated lunch break times.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the logistics industry based in LONG ISLAND CITY, New York, 11101-2511, United States. In this role, you will be tasked with a range of responsibilities, including vendor management, work orders, customer service, and email correspondence, among other duties. Responsibilities: • Efficient and accurate data entry • Effective management of vendor relationships • Handling inbound and outbound calls with professionalism and courtesy • Correspondence through email, ensuring clear and prompt communication • Scheduling appointments and coordinating with various departments • Maintaining organized and accurate records, both digital and physical • Providing excellent customer service and resolving inquiries • Working collaboratively with the shipping department • Utilizing Microsoft Excel, Outlook, PowerPoint, and Word in daily tasks • Ensuring smooth logistics and distribution processes.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant located in Cherry Hill, New Jersey. The role will be primarily onsite and will involve various administrative duties in a purchasing department. This position is long-term contract employment opportunity. Responsibilities:• Efficiently handle inbound calls and provide exemplary customer service• Manage data entry tasks with precision and accuracy• Conduct email correspondence professionally and promptly• Utilize Microsoft Excel, Word, PowerPoint, and Outlook for various tasks• Schedule appointments and manage calendars effectively• Handle both inbound and outbound calls as necessary• Maintain confidentiality of sensitive information• Order and manage supplies for the department• Receive quotes and file them systematically• Adapt quickly to new computer software as needed.

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our team in the Education industry, based in Long Island City, New York. As an Administrative Assistant, your role will include managing administrative operations, coordinating with vendors, overseeing logistics, and organizing office supplies and inventory. This role offers a contract to permanent employment opportunity. Key responsibilities: • Oversee the daily administrative tasks within the office, ensuring smooth operations.• Collaborate closely with vendors and service providers for various office-related services.• Effectively manage all logistical operations related to the office.• Arrange facilities, equipment, and refreshments for meetings and events.• Monitor office supplies and inventory, ensuring there is always an adequate stock.• Order and replenish supplies as and when needed to facilitate office and program activities.• Maintain a systematic inventory system, tracking usage and expenditures.• Manage the scheduling of office and conference room spaces to maximize usage.• Maintain an updated calendar of meetings and resolve any scheduling conflicts.• Ensure conference rooms are well-prepared for meetings, including setting up necessary equipment and materials.• Handle customer inquiries, processing applications, and maintain accurate records.• Monitor customer accounts and take appropriate action when necessary

Sr. Administrative Assistant We are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication. Responsibilities: • Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner • Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate • Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations • Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations • Handle sensitive and confidential documents with discretion and detail orientation • Perform research tasks as required, providing comprehensive and accurate information • Supervise administrative tasks and ensure they are completed as per established procedures and standards • Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary • Maintain logs and use tracking software for all administrative support work • Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly • Utilize computer hardware effectively for various tasks • Contribute to asset management and enhancement initiatives • Provide concierge services when required, enhancing customer relationships • Schedule and manage travel arrangements for team members.

Administrative Assistant 1 Job Description: Administrative Assistant Location: 19154 Zip Code Area Employment Type: Temporary to Hire Opportunity A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment. Key Responsibilities: Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks. Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials. File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft responses to routine inquiries and correspondence as needed. Required Skills: Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders. Strong organizational and multitasking abilities to handle varied tasks efficiently. Customer service and interpersonal skills to foster productive office relationships. Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Education and Experience: Education: High school diploma or GED required. Experience: 0–2 years of relevant administrative experience. This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you!

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Administrative Assistant We are in search of a Temp Administrative Assistant to join our team in the media industry located in New York, New York. As an Administrative Assistant, you will be required to manage schedules, handle travel arrangements and expenses, and assist with meeting and event logistics. This role provides an opportunity to work in a hybrid setting, with a combination of in-office and remote work. T Responsibilities: • Manage complex calendars, ensuring smooth and efficient scheduling.• Assist with the organization and cleanup of meetings and events.• Handle travel arrangements, ensuring all details are effectively coordinated.• Process expense reports accurately and promptly.• Utilize Google Suite for various administrative tasks.• Leverage your Journalism skills to add value to our team.