23 results for Front Desk Coordinator in Philadelphia, PA

Front Desk Coordinator We are currently seeking a Front Desk Coordinator to join our team located in Folcroft, Pennsylvania. As a Front Desk Coordinator, the role involves managing front desk operations and administrative tasks within the education sector. This position offers a short-term contract employment opportunity. What you get to do every single day:• Serve as the first point of contact, efficiently managing the front desk area.• Provide a warm welcome to student parents and visitors, while offering necessary directions.• Address queries raised by students or parents in a detail-oriented manner.• Handle incoming phone calls, ensuring they are redirected appropriately.• Supervise the lunch ordering process from a list of predetermined vendors.• Carry out additional administrative tasks as and when required.• Utilize software such as Microsoft Outlook, Excel, and Word to maintain smooth operations.• Offer concierge services and exhibit strong customer service skills.• Oversee data entry tasks with precision and accuracy.• Tactfully manage challenging situations when required.

Front Desk Coordinator We are hiring for an Adminsitiative Assistant in the Lancaster PA County area! Responsibilities: • Professionally welcome and direct clients and visitors upon arrival.• Efficiently manage incoming calls, including directing to the appropriate parties and taking messages as required.• Coordinate scheduling for client appointments and maintain calendars for staff members.• Ensure proper organization and filing of crucial documents such as tax returns, client records, and invoices.• Generate, print, and distribute correspondence such as emails, memos, and mailings.• Assist with administrative tasks, including data entry and updating client information in the database.• Utilize Microsoft Word for various tasks and maintain organized files.

Front Desk Receptionist We are offering a contract employment opportunity for a Front Desk Receptionist in the Healthcare industry, located in Flemington, New Jersey area. This role involves a range of administrative and customer service tasks centered around managing the front desk area. Responsibilities:• Facilitate effective communication by answering multi-line phone system• Deliver exceptional customer service by responding to inquiries and resolving issues• Uphold a detail-oriented environment, acting as the first point of interaction for visitors• Update and maintain accurate records in the customer database• Engage in interpersonal interactions, fostering positive relationships with clients and staff• Manage the reception area, ensuring it is organized and presentable at all times.

Receptionist We are offering a permanent employment opportunity in the property management/facilities industry based in Malvern, Pennsylvania, 19355, United States. This role involves working onsite as a Receptionist, a central figure in our operations. The position focuses on key administrative tasks, customer service, and ensuring smooth communications within our team. Responsibilities: • Effectively handle incoming and outgoing mail, ensuring all mail is directed to the appropriate bins • Oversee the operation of the postage machines for outgoing mail • Field incoming calls, providing excellent customer service and accurate information to callers • Manage the front desk operations, including logging in and out and providing visitor badges • Escort visitors to their respective destinations within the premises • Use Microsoft Word, Excel, and Outlook to maintain accurate records and organize files • Schedule appointments and manage conference room bookings • Perform data entry tasks and maintain email correspondence with efficiency and accuracy • Utilize interpersonal skills to foster a friendly and organized environment

Receptionist We are looking for a diligent Receptionist to join a team in Malvern, Pennsylvania, United States. You will be the initial point of contact for our office, handling inbound calls and utilizing office software. This role offers a short-term contract employment opportunity. Responsibilities:• Acting as the first point of contact for all incoming telephone calls• Efficiently redirecting calls to the appropriate team members• Utilizing Microsoft Office Suites for various administrative tasks• Maintaining a high level of professionalism and clear communication • Utilizing basic office skills to ensure smooth daily operations

Administrative Assistant We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. What you get to do every single day: • Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols• Utilize Microsoft Excel for daily data management and organization of key data points• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Office Administrative Assistant We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports. What you get to do every single day:• Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.• Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.• Maintain accurate records and documentation, which includes attendance records.• Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.• Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.• Offer clerical administrative support to the team, assisting with routine office tasks and projects.• Compile program data and prepare reports, utilizing Microsoft Excel.• Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.• Keep track of department inventories using standardized spreadsheets and processes.

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Philadelphia, Pennsylvania. The Administrative Assistant role is within the housing authority industry where you will be tasked with administrative coordination and support to ensure smooth operations. What you get to do every single day:• Ensure efficient and precise processing of requisitions and invoices post-approval.• Manage and coordinate meetings, including maintaining calendars and setting appointments.• Handle administrative tasks such as drafting memos, letters, and other correspondence.• Liaise with executives and other partners, handling case escalations when necessary.• Maintain accurate reports, schedules, and minutes of meetings.• Ensure all incoming mail and emails are received and distributed appropriately.• Oversee incoming calls, routing them to the appropriate contact points, and ensure timely completion of assigned tasks.• Uphold the security and confidentiality of all records and information.• Provide additional administrative support as needed, and work on special projects as assigned.• Represent your supervisor in meetings when required.

Office Assistant Are you organized, proactive, and ready to make a difference in a fast-paced office environment? Robert Half is seeking an efficient and detail-oriented Office Assistant to support day-to-day operations of a growing organization. Join us and become the backbone of our administrative success! Key Responsibilities:<ul><li>Perform general administrative duties, including filing, organizing paperwork, and managing office supplies inventory.</li><li>Answer phone calls, manage incoming and outgoing mail, and greet visitors in a professional and welcoming manner.</li><li>Help manage schedules and calendars, including setting appointments and coordinating meetings.</li><li>Maintain accurate records by inputting and updating data into spreadsheets, databases, or office systems.</li><li>Provide assistance to departments or executives by preparing documents, reports, and presentations as needed.</li><li>Ensure the workspace is clean, organized, and fully stocked with supplies.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Sr. Administrative Assistant Are you a seasoned administrative professional looking to take on an exciting and impactful role? Robert Half is seeking a highly organized, detail-oriented Senior Administrative Assistant to join a local and growing team. This pivotal position will provide high-level administrative support to leaders, contributing to the success of operations through efficient coordination and execution of tasks. Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail.</li><li>Serve as a liaison between departments, external partners, and executives, ensuring effective communication and collaboration.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li><li>Assist in preparing materials for organizational initiatives, such as ESG (Environmental Social Governance) reports or EPI (Enterprise Project Intake) documentation, as needed.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are on the lookout for a meticulous Administrative Assistant to join our team in Flanders, New Jersey, 07836, United States. In this role, you will be handling vendor communication, maintaining a clean workspace, and managing financial records on a daily basis. This position provides a short term contract employment opportunity within our industry. Responsibilities: • Communicate effectively with vendors and promptly respond to inquiries • Ensure the workspace is always clean and organized • Keep track of financial records by posting open items in CDK to the relevant GL accounts daily • Generate and manage files of printed reports • Scan and file original documents and invoices into CDK • Handle customer service duties, including answering inbound and outbound calls • Ensure accurate data entry and email correspondence • Schedule appointments as necessary • Proficiently use Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

Office Assistant We are offering a part-time permanent employment opportunity for a diligent Office Assistant in the industry located in Newark, Delaware, United States. As an Office Assistant, you will be tasked with handling clerical duties, managing customer-related inquiries, maintaining comprehensive customer records, and ensuring the smooth operation of our workplace. Responsibilities:• Efficiently manage customer inquiries and provide timely solutions• Accurately process customer credit applications as part of the role• Utilize CRM to maintain up-to-date and comprehensive customer records• Oversee customer accounts and carry out necessary actions• Execute clerical duties to support the smooth operation of the office• Manage accounting software systems and ensure they are up to date• Utilize ADP - Financial Services for financial-related tasks• Handle billing functions as part of the role• Respond to inbound calls in a detail oriented and timely manner• Create and manage banner ads as part of the role's responsibilities.

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our dynamic team located in Matawan, New Jersey, United States. In this role, you will be a key player in managing customer service, data entry, and administrative tasks. This role offers a contract to permanent employment opportunity, where you will be instrumental in handling inbound and outbound calls, scheduling appointments, and maintaining an efficient workflow. Responsibilities:• Handle customer service tasks effectively, including answering inbound calls and resolving customer inquiries.• Conduct meticulous data entry tasks to ensure accurate records and processing of customer applications.• Maintain regular correspondence via email to ensure efficient communication channels.• Manage the scheduling of appointments, ensuring a seamless workflow.• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to manage tasks and create presentations.• Analyze sales trends and market data, providing insights and recommendations.• Prepare promotional details and competitive ad analysis, working closely with the advertising department.• Coordinate participation in events and programs, serving as a liaison between manufacturers and support services.• Issue store credits, setup new vendors, and manage other ad hoc requests.• Monitor customer accounts and take appropriate action when necessary.