We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors.
Responsibilities:
• Greet clients and visitors warmly and with detail-oriented manners upon their arrival
• Coordinate and manage the booking of conference rooms and visitor offices
• Organize catering and food arrangements for events and lunches
• Keep the conference room and visitor offices tidy and prepared for use
• Manage inbound calls and effectively transfer them to the appropriate party
• Sort and distribute incoming mail and handle deliveries
• Maintain an updated phone list and other essential records
• Handle sensitive and confidential documents with discretion
• Collaborate with the onsite team to ensure a smooth operation
• Undertake additional projects or tasks as assigned
• Maintain cleanliness and organization of the workspace during downtime.
Responsibilities:
• Greet clients and visitors warmly and with detail-oriented manners upon their arrival
• Coordinate and manage the booking of conference rooms and visitor offices
• Organize catering and food arrangements for events and lunches
• Keep the conference room and visitor offices tidy and prepared for use
• Manage inbound calls and effectively transfer them to the appropriate party
• Sort and distribute incoming mail and handle deliveries
• Maintain an updated phone list and other essential records
• Handle sensitive and confidential documents with discretion
• Collaborate with the onsite team to ensure a smooth operation
• Undertake additional projects or tasks as assigned
• Maintain cleanliness and organization of the workspace during downtime.
• Demonstrated proficiency in Customer Service.
• Experience in promptly and detail orientedly answering inbound calls.
• Familiarity with the software 'About Time' for efficient time management.
• Knowledge of Hiring Processes and the ability to assist in this area if required.
• Proven experience in Receptionist Duties, ensuring smooth operations of the front desk.
• Excellent Communication Skills, both verbal and non-verbal.
• Ability to answer client queries and direct them to the appropriate department.
• Experience in handling Deliveries, including sorting and distribution.
• Ability to manage Catering for meetings and other events.
• Willingness to work Onsite and adhere to company's work schedule.
• Strong written communication skills for detail oriented correspondence.
• Experience in providing Concierge Services to clients and visitors.
• Ability to operate Multi-line Phone Systems efficiently.
• Proficiency in transferring calls to appropriate departments without delay.
• Experience in Switchboard Operations and managing high volume calls.
• Ability to sort incoming mail in a timely and organized manner.
• Comfortable in dealing with Visitors and providing them necessary assistance.
• Experience in handling Confidential Documents with utmost care and integrity.
• Knowledge of Perks and benefits administration.
• Basic understanding of Banking Operation for handling petty cash and other financial tasks.
• Experience in booking conference rooms and managing schedule conflicts.
• Experience in promptly and detail orientedly answering inbound calls.
• Familiarity with the software 'About Time' for efficient time management.
• Knowledge of Hiring Processes and the ability to assist in this area if required.
• Proven experience in Receptionist Duties, ensuring smooth operations of the front desk.
• Excellent Communication Skills, both verbal and non-verbal.
• Ability to answer client queries and direct them to the appropriate department.
• Experience in handling Deliveries, including sorting and distribution.
• Ability to manage Catering for meetings and other events.
• Willingness to work Onsite and adhere to company's work schedule.
• Strong written communication skills for detail oriented correspondence.
• Experience in providing Concierge Services to clients and visitors.
• Ability to operate Multi-line Phone Systems efficiently.
• Proficiency in transferring calls to appropriate departments without delay.
• Experience in Switchboard Operations and managing high volume calls.
• Ability to sort incoming mail in a timely and organized manner.
• Comfortable in dealing with Visitors and providing them necessary assistance.
• Experience in handling Confidential Documents with utmost care and integrity.
• Knowledge of Perks and benefits administration.
• Basic understanding of Banking Operation for handling petty cash and other financial tasks.
• Experience in booking conference rooms and managing schedule conflicts.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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