Office Manager<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>Office Manager<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>Human Resources Generalist/Office Manager<p><strong><u>Human Resources (HR) Generalist and Office Manager</u></strong></p><p><br></p><p><strong>Position Summary: </strong>Our client, a non-profit organization located in the Mid-Wilshire area, is looking for an HR Generalist to handle all HR functions for the organization. This firm has roughly 30 employees and they offer a hybrid schedule. The HR Generalist is a versatile professional responsible for a wide range of human resources functions, including recruitment, employee relations, performance management, compliance, and training. This role supports both strategic HR initiatives and day-to-day activities to enhance the overall HR strategy. In Addition to HR duties, you must also be OK with performing Office Manager functions which would include ordering office supplies, ordering equipment for new hires, space planning and other administrative tasks (roughly 15 % of the job). </p><p><br></p><p><strong>Recruitment:</strong></p><ul><li><strong>Job Posting</strong>: Drafting and publishing open positions on various job platforms.</li><li><strong>Screening</strong>: Reviewing resumes and shortlisting applicants.</li><li><strong>Scheduling</strong>: Coordinating interviews with hiring teams.</li><li><strong>Selection</strong>: Partnering with hiring managers to identify the best candidates.</li><li><strong>Offer Management</strong>: Presenting job offers and conducting background checks.</li><li><strong>Candidate Communication</strong>: Keeping applicants informed throughout the hiring process.</li></ul><p><strong>Onboarding:</strong></p><ul><li><strong>Orientation Planning</strong>: Collaborating with hiring managers to create orientation schedules.</li><li><strong>Document Management</strong>: Ensuring all paperwork is completed and properly filed.</li><li><strong>Workspace Setup</strong>: Coordinating equipment and workspace preparation with IT and office management.</li><li><strong>Welcome Process</strong>: Preparing welcome kits, activating security credentials, and reviewing benefits.</li></ul><p><strong>Offboarding:</strong></p><ul><li><strong>Exit Process</strong>: Conducting and documenting exit interviews for feedback collection.</li><li><strong>Document Management</strong>: Overseeing the completion of exit-related forms.</li><li><strong>Access Termination</strong>: Securing company assets, revoking system access, and notifying IT.</li></ul><p><strong>Compliance:</strong></p><ul><li>Ensuring policies, handbooks, and job descriptions are consistent with regulations.</li></ul><p><strong>Employee Relations:</strong></p><ul><li>Addressing workplace concerns and promoting a positive environment.</li></ul><p><strong>Administrative Tasks:</strong></p><ul><li>Maintaining employee records in HR systems like ADP.</li><li>Sending organizational updates and reminders to staff.</li></ul>Receptionist<p>Job Title: Entry-Level Receptionist – Private Equity Firm</p><p><br></p><p>Location: Santa Monica, Monday-Friday 9-6.</p><p><br></p><p>Employment Type: Full-Time</p><p><br></p><p>Salary: $50-$60K</p><p><br></p><p>About the Company: Join a dynamic and fast-paced private equity firm that specializes in helping companies grow and succeed through strategic investments. We are looking for a professional, motivated, and organized individual to serve as the first point of contact for our company. This is an exceptional opportunity to gain exposure to the private equity industry while building valuable administrative skills in a prestigious and growth-oriented environment.</p><p><br></p><p>Position Overview: The Entry-Level Receptionist will provide exceptional front-desk support, ensuring the professional, welcoming, and efficient operation of our reception area. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a high level of discretion and professionalism when handling sensitive information and interactions with high-profile clients and internal stakeholders.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>Front Desk Management:</p><p><br></p><p>Serve as the first point of contact for visitors, clients, and vendors, offering a warm and professional welcome.</p><p>Answer, screen, and direct incoming phone calls promptly and professionally.</p><p>Manage and maintain a well-organized and tidy reception area.</p><p>Administrative Support:</p><p><br></p><p>Coordinate and schedule meetings, bookings, and conference room calendars as needed.</p><p>Assist with shipping, mailing, and receiving deliveries and documents.</p><p>Maintain and order office supplies to ensure efficient daily operations.</p><p>Visitor Support:</p><p><br></p><p>Facilitate check-ins for visitors and arrange visitor access cards, ensuring security protocols are followed.</p><p>Coordinate visitor amenities such as refreshments and assist with meeting setup as needed.</p><p>Collaboration:</p><p><br></p><p>Provide clerical support for various departments, including filing, data entry, and scanning.</p><p>Assist the Office Manager and Executive Assistants with ad hoc administrative duties or special projects.</p><p>Build relationships with building management and vendors to handle facility-related requests.</p><p>Confidentiality and Professionalism:</p><p><br></p><p>Handle sensitive client and business information with discretion.</p><p><br></p><p><strong><u>Requirements:</u></strong></p><p>Education and Experience:</p><p>bachelor’s degree is required, and the candidate must have a 2.5 GPA or higher</p><p>administrative experience, ideally in a professional services or financial environment.</p><p><br></p><p><strong><u>Skills and Qualities:</u></strong></p><p><br></p><p>Exceptional interpersonal and communication skills (both written and verbal).</p><p>Strong organizational skills with superb attention to detail and accuracy.</p><p>Proficiency in MS Office Suite, including Word, Excel, and Outlook.</p><p>Ability to multitask and prioritize responsibilities in a dynamic, fast-paced environment.</p><p>A polished and professional demeanor and appearance.</p><p>Additional Requirements:</p>Administrative AssistantWe are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement.<br><br>Responsibilities<br>• Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties.<br>• Support team members by managing their calendars, planning travel arrangements, and coordinating meetings.<br>• Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships.<br>• Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications.<br>• Handle financial administrative tasks such as processing expense reports and invoices.<br>• Serve as the primary point of contact for both internal and external stakeholders.<br>• Prepare necessary documents such as reports and presentations as required.<br>• Contribute to special projects and initiatives as assigned.<br>• Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.Administrative Secretary<p>Our client in <strong>Oceanside</strong> is seeking a highly organized and detail-oriented <strong>Administrative Secretary</strong> to support the daily operations of their business. The ideal candidate will assist with office management, provide secretarial support, and ensure smooth communication across departments. If you have excellent multitasking skills and enjoy being the go-to person in the office, this is an opportunity you don’t want to miss!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and maintain schedules, calendars, and appointments for executives or teams.</li><li>Prepare and process correspondence, memos, reports, and other official documents.</li><li>Coordinate internal and external communications, including phone calls and emails.</li><li>Organize and maintain filing systems and ensure accurate document management.</li><li>Assist in planning and coordinating meetings, events, and travel arrangements.</li><li>Manage office supplies and oversee inventory to ensure replenishment as needed.</li><li>Perform other general administrative duties as assigned.</li></ul>Accountant<p>A compassionate and well-established senior living community in <strong>Vista</strong> is hiring an <strong>Accountant/Business Office Manager</strong> to oversee its financial operations and some office management functions. This unique dual-role position combines accounting expertise with leadership to ensure the organization’s finances and administrative operations run smoothly. If you’re a skilled accountant with a desire to serve a mission-driven organization, this position is a perfect fit.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and general ledger management.</li><li>Manage billing, resident accounts, and payment processes to ensure accuracy and professionalism.</li><li>Prepare monthly financial statements, forecasts, and reports for senior leadership.</li><li>Assist with budget preparation and monitor expenses for compliance with financial goals.</li><li>Supervise the business office operations, including managing office staff and policies.</li><li>Ensure compliance with all accounting regulations related to senior living communities.</li><li>Collaborate with the leadership team on operational improvements and cost-saving measures.</li></ul>Workplace Experience Coordinator<p>A technology company in West LA is hiring a part-time Workplace Experience Coordinator. This role is central to ensuring that our team’s working environments are comfortable, pleasant, and efficient. This is an onsite, part-time position that will be 25 hours per week. If you have a love for facilitating positive workplace environments and work best in an atmosphere of innovation and collaboration, this job is for you!</p><p> </p><p><em>Responsibilities:</em> The Workplace Experience Coordinator will not just manage vendors and assist with office access, but act as a linchpin in employee communication. Expect to be involved in a range of tasks including mail distribution, expense reports, lunch orders, and ad hoc event management. You’ll ensure things run smoothly on both a day-to-day operational level, and in the context of larger office events or gatherings.</p><p> </p><p>The ideal candidate will have 2+ years of office management/support experience. This is a part-time role, requiring 25 hours/week from Monday - Friday, specifically 9am - 2pm. This is a 3-month contract with the possibility of being hired permanently. Pay is up to $25/hour, depending on experience.</p><p><br></p>Accounting Manager<p>**Seeking an Accounting Mgr. for a well-established Non-Profit (Hybrid Work schedule)**</p><p><br></p><p>Please email resume to Eric Herndon for consideration</p><p><br></p><p>We are in search of a proficient Accounting Manager/Supervisor to strengthen our team. The role entails processing customer applications, maintaining customer records with precision, and addressing customer inquiries in a timely manner. The position also involves the monitoring of customer accounts and taking necessary actions. This opportunity is based in Los Angeles, California</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure accurate and efficient processing of customer credit applications.</p><p>• Maintain and reconcile the general ledger in line with GAAP and FASB provisions.</p><p>• Supervise and review the work of the Accounting Payable Manager and Pledge Manager.</p><p>• Ensure compliance and proper application of accounting policies and procedures.</p><p>• Implement and manage accounting software systems.</p><p>• Oversee and manage financial services and enterprise resource planning.</p><p>• Handle both accounts payable and accounts receivable.</p><p>• Conduct auditing and manage billing functions.</p><p>• Utilize Blackbaud and Month End Close procedures.</p><p>• MIP accounting experience highly preferred.</p>Service Administrative Assistant<p>A trusted client in the <strong>autobody industry</strong> is searching for an organized and customer-focused <strong>Service Administrative Assistant</strong> for their Carlsbad location. This individual will serve as the backbone of their service coordination team, ensuring smooth communication between technicians, customers, and management. If you are detail-oriented and enjoy problem-solving, apply today!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Support the service department by managing schedules, tracking job timelines, and monitoring work orders.</li><li>Act as the first point of contact for customers, addressing service-related inquiries with professionalism and accuracy.</li><li>Coordinate parts orders and inventory with technicians to ensure timely service completion.</li><li>Maintain accurate records of customer interactions and service activities in the database.</li><li>Assist with invoicing, billing, and other administrative tasks to support the team.</li><li>Provide general administrative support, such as ordering office supplies, managing correspondence, and maintaining files.</li></ul><p><br></p>Office Specialist IIWe are looking for an Office Assistant to join our team in Anaheim, California. This role involves acting as a receptionist, handling a high volume of phone calls, scheduling appointments, and maintaining records. The successful candidate will also be responsible for typing various documents, maintaining calendars, and other clerical duties. <br><br>Responsibilities:<br><br>• Act as a receptionist, responding to inquiries, taking messages, and scheduling appointments.<br>• Handle a high volume of phone calls, screening inquiries efficiently.<br>• Type various documents such as forms, schedules, reports, lists, correspondence, manuscripts, and charts.<br>• Maintain accurate records, including confidential and privileged information.<br>• Compose routine correspondence and process outgoing mail.<br>• File materials and develop standard office filing systems for record storage and retrieval.<br>• Research and compile information for reports using various software.<br>• Keep track of the unit's purchases, budget accounts, and inventory; requisition office supplies as needed.<br>• Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.<br>• Post data to logs, lists, ledgers, follow-up files, and other records of the unit; check and compare records and documents for accuracy.<br>• Use Microsoft Office Suites, including Excel, Word, and Outlook to perform office functions and clerical duties. <br><br>Please note that this role offers a short term contract employment opportunity.Marketing Manager<p>We are seeking a Marketing Manager to join our team in South Pasadena, California. The Marketing Manager will be instrumental in developing and implementing the organization's Marketing plans and programs, which include various aspects such as advertising, website management, social media, and public relations. This role also involves directing the enhancement of products, services, and delivery channels.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Direct the development and execution of marketing plans, ensuring the efficient use of resources, agencies/vendors and adherence to the organization's goals.</p><p>• Oversee and manage the organization's brand identity, ensuring a consistent and positive image is maintained.</p><p>• Lead the development and execution of the organization's website, email marketing, and social media sites, ensuring they effectively generate business and reflect the brand's positive image.</p><p>• Conduct marketing research to gather insights on member needs, product development, technological needs, and competitive analysis.</p><p>• Evaluate current product offerings, analyzing performance, historical trends, member preferences, and market trends to recommend future enhancements.</p><p>• Develop and implement new product and service enhancements, pricing strategies, and new programs, ensuring they align with operational processes and contribute to the program's success.</p><p>• Coordinate annual meetings, member informational meetings, and special activity meetings to facilitate communication and engagement with members.</p><p>• Ensure compliance with all state and federal regulations pertaining to the department, developing and updating policies and procedures as necessary.</p><p>• Monitor member/customer service standards to ensure they meet organizational guidelines.</p><p>• Publicize important news within the industry and sponsor through press releases, published articles, and other appropriate media and events.</p>Business Development Coordinator<p>We are seeking a Business/Operations Coordinator to join our team. Based in Los Angeles, California, this role will involve liaising with teams, handling client inquiries, and coordinating various logistics. As a Coordinator, you will be involved in various aspects of our operations, including the preparation of marketing materials, managing and being trained to become the resident Salesforce expert, administrative tasks, and maintaining office facilities. This role offers a long term contract employment opportunity with a possibility to become directly hired.</p><p><br></p><p>Responsibilities:</p><p>• Liaise with different teams and answer client inquiries about our services, filing procedures, and case administration.</p><p>• Ensure smooth logistics for in-person hearings by communicating with case managers and involved parties.</p><p>• Prepare and distribute marketing and presentational materials to promote our services.</p><p>• Coordinate logistics for various training programs, meetings, and events to ensure smooth execution.</p><p>• Manage administrative tasks on Salesforce.com, including user management, data entry, and customization of dashboards.</p><p>• Maintain strict confidentiality of case information in adherence to our information security and data privacy policies.</p><p>• Manage office facilities, including ordering supplies, scheduling maintenance of office equipment, and liaising with building management.</p><p>• Generate reports on Salesforce.com to track business development activities and client interactions.</p><p>• Demonstrate regular, reliable, and predictable job attendance to maintain a high level of productivity.</p><p>• Attend on-site and in-person meetings and training sessions to stay updated on company policies and procedures.</p>Assistant Account ManagerWe are seeking an Assistant Account Manager to join our team in Los Angeles, California. This role involves the development and execution of marketing strategies, communications, and public relations initiatives. The Assistant Account Manager will play a vital role in maintaining regular communication with our clients and managing timelines, budgets, reporting, strategy, and campaign execution.<br><br>Responsibilities:<br><br>• Contribute to or lead the strategy development across full-service offerings for our clients.<br>• Maintain proactive and regular communication with 4-5 client accounts, understanding the detail-oriented services industry landscape.<br>• Prioritize and manage project timelines, implementing tracking and reporting methods to ensure assignments are delivered on time and within budget.<br>• Conduct extensive research across platforms, including deep mining, competitor analysis, trades, influencers, and market trends.<br>• Write engaging content with a creative, strategic mindset, transforming detail-oriented industry language into engaging concepts across platforms.<br>• Analyze market trends and client performance for effective decision-making.<br>• Understand target markets for clients and write or rework media pitches, identifying opportunities to repurpose and following up with tenacity and organization.<br>• Contribute to lead generation and identify opportunities to expand the scope of business, making recommendations to develop new proposals.Accounting Manager<p>Robert Half Management Resources is recruiting for an Accounting Manager Consultant to support our family-owned industrial fabrication client on a 2–3-month on-site engagement in the South Bay. This Accounting Manager Consultant will work as an individual contributor reporting into the Operations Manager to assess current accounting processes and financials, perform necessary clean-up and process improvements, and ultimately help to train and ramp-up a permanent replacement. The ideal Accounting Manager Consultant will have a solid foundation in best practices for efficient and compliant accounting operations and reporting.</p><p><br></p><p>Responsibilities</p><ul><li>Prepare consolidated financials for parent company and two domestic subsidiaries</li><li>Manage month-end close process</li><li>Hands-on preparation of account reconciliations, bank reconciliations, and journal entries</li><li>Liaise with accounting contacts across the organization and present to ownership</li><li>Create and revise process documentation and desktop procedures for the accounting department</li></ul>Marketing Manager<p>We are offering an exciting opportunity for a Marketing Manager in the detail-oriented professional services industry, based in Cerritos, California. This role will involve strategic planning, managing marketing campaigns across various channels, content creation, data analytics, market research, and cross-departmental collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with various team members to develop and implement comprehensive marketing strategies.</p><p>• Manage marketing campaigns across digital and traditional platforms, including social media, email marketing, print materials, webinars, and live events.</p><p>• Create marketing collateral to increase brand visibility and foster client relationships.</p><p>• Analyze campaign performance data, utilizing insights for ongoing improvement.</p><p>• Conduct market research to stay abreast of industry trends and use competitive insights to inform strategies.</p><p>• Plan and execute events, overseeing all aspects from initiation to completion.</p><p>• Assist with the organization of receptions and liaise with external industry organizations.</p><p>• Support attorneys in establishing thought leadership and building relationships by identifying marketing opportunities, events, and external engagements.</p><p>• Collaborate with practice group leaders to develop marketing plans and manage changes in coordination with the Marketing Director.</p><p>• Develop and manage social media content for the firm and devise campaigns to promote the firm and its attorneys.</p><p>• Collaborate with various practice groups to create tailored marketing strategies.</p>Administrative Assistant<p><strong>Administrative Assistant</strong></p><p>A business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive.</p><p><br></p><p>Expanded List of Secretarial Tasks:</p><p>Here are additional tasks that align with typical secretarial and administrative responsibilities:</p><p><strong>Calendar and Schedule Management</strong></p><ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul><p><strong>Travel Coordination</strong></p><ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul><p><strong>Correspondence and Communication</strong></p><ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul><p><strong>Meeting Support</strong></p><ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul><p><strong>Data Entry and Record Keeping</strong></p><ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul><p><strong>Office Management</strong></p><ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul><p><strong>Special Projects</strong></p><ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul><p><strong>Confidentiality and Discretion</strong></p><ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul><p>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.</p>Security ManagerWe are offering an exciting opportunity for a Security Manager in the retail industry, based in Manhattan Beach, California. The role involves leading our practice around identities, access, accounts, and permissions, as well as implementing and supporting IAM systems. <br><br>Responsibilities:<br><br>• Leading our practice around identities, access, accounts, authentication, authorization, entitlements, and permissions<br>• Successfully implementing and supporting IAM systems<br>• Communicating effectively with both technical and non-technical audiences<br>• Writing and speaking clearly and persuasively<br>• Paying close attention to detail and demonstrating a strong work ethic<br>• Adapting to a fast-paced and rapidly changing environment<br>• Using multiple authentication and authorization solutions and directory platforms<br>• Working with identity management solutions, such as SailPoint, CyberArk, and Okta<br>• Managing and developing a team, and mentoring team members.Accounts Receivable Manager<p>The market is heating in the Accounts Receivable field. Companies, small and large, are looking for skilled Accounts Receivable (A/R) Specialists for temporary and temporary to full-time opportunities. As an Accounts Receivable Manager you should have experience with the entering, posting and reconciling of batches, researching and resolving customer A/R issues, preparing aging reports, placing billing and collection calls, maintaining the cash receipts journal, as well as updating and reconciling the sub-ledger to the G/L. Accounts Receivable Manager candidates should have good attention to detail and strong Microsoft Excel skills. If you are an Accounts Receivable Manager and want to manage a growing AR department, please submit your resume and then call 626.463.2030</p><p>Process Management:</p><p>· Oversee the end-to-end accounts receivable process, from invoicing to cash application.</p><p>· Ensure efficient and accurate recording of transactions.</p><p>Credit Management:</p><p>· Set and review credit limits for customers.</p><p>· Develop and implement credit policies to minimize credit risk</p><p>Collections Strategy:</p><p>· Develop and implement effective collections strategies to minimize overdue accounts.</p><p>· Monitor and analyze aging reports to prioritize collection efforts.</p><p>Customer Relationship Management:</p><p>· Build and maintain positive relationships with key customers.</p><p>· Collaborate with sales and customer service teams to address customer concerns.</p><p>Reporting and Analysis:</p><p>· Generate and analyze reports related to accounts receivable performance.</p><p>· Provide insights into cash flow, aging, and collection trends.</p><p><br></p>Law Firm Case Manager **Great Pay<p><strong>Thriving Law Firm with Multiple Offices seeks Case Manager for their Victorville Office</strong></p><p><br></p><p>Case Manager will handle A-Z case management for plaintiff personal injury cases.</p><p><br></p><p>Hours: 40 hours per week (hourly)</p><p>up to $65,000 (DOE)</p><p>Benefits including health, dental and vision!</p><p><br></p><ul><li>Making the initial contact with clients and continuing to contact them on a regular basis</li><li>Fully investigating each case by gathering and analyzing intake information and relevant documents.</li><li>Verifying insurance coverage and liability issues, and maintaining contact with insurance company.</li><li>Managing client’s medical care by keeping in constant communication with client’s and medical providers. Scheduling and calendaring medical appointments all while explaining procedures and related documentation to the client.</li><li>Continuously monitor case status, review medical records</li><li>Organizing and maintaining case files, preparing files to be submitted to demand writers</li></ul><p><br></p><p>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha . Graham @] RobertHalf [dot] [com] ASAP!</p>Patient Account Rep<p>Under the direction of the department manager, the Patient Account Representative is responsible for the timely resolution of outstanding accounts due from third party carriers, individual patients and refunds. This includes account analysis, insurance contact, written correspondence and denied claims</p><p> </p><p>Job Duties: </p><p>•Insurance follow up via phone and through insurance portal </p><p>•This includes account analysis, telephone contact, written correspondence, financial arrangements for payments and recommendations for account write-off or agency assignment</p><p>• Complete inquiry forms accurately and completely to expedite account resolution</p><p>• Displays professional commitment and supports the unit team by promoting unity and teamwork among coworkers by maintaining a positive attitude and positive working relationships</p><p>• Handle incoming correspondence and returned mail on a timely basis</p><p>• Identify late charges, obtain supporting documentation, update contractual adjustment on the account and have a corrected claim submitted to the insurance carrier in a timely manner</p><p>• Maintain accurate and complete notes on the patient account note area within the current computer system</p><p>• Maintain productivity report for accounts within assigned responsibility and </p><p>• Meet or exceed productivity and monthly insurance collection goals as assigned by Manager</p><p>•Obtain all necessary documentation from patient, insurance company, or third payer intermediary to ensure all accounts are being resolved according to established hospital guidelines</p><p>• Obtain approvals per procedure guidelines for any adjustments</p><p>• Prepare refund request and obtain supporting documentation for credit balance resolution per established guidelines</p><p><br></p>Administrative AssistantWe are seeking a dedicated Administrative Assistant to join our team in the Waste, Refuse & Environmental Waste Management industry in Long Beach, California. In this role, you will handle various administrative tasks, including data entry and office duties, while also assisting with the preparation of payroll. This opportunity offers a contract to permanent employment arrangement.<br><br>Responsibilities:<br><br>• Accurately input data into computer systems, ensuring all customer information is up to date and correct.<br>• Assist with the preparation of payroll, supporting the team to ensure all staff are paid correctly and on time.<br>• Perform general administrative tasks, including filing, mailing, and timekeeping, to ensure the smooth operation of the office.<br>• Answer incoming phone calls, providing excellent customer service and redirecting calls as necessary.<br>• Maintain and organize office records to ensure accuracy and accessibility.<br>• Assist in managing customer inquiries, ensuring they are resolved in a timely and satisfactory manner.<br>• Monitor customer accounts, taking appropriate action when necessary to maintain good customer relations.Customer Service Coordinator<p>We are seeking a detail-oriented and proactive Administrative Assistant to support the Customer Service Manager, President, and Sales Manager with administrative tasks, reporting, and KPI updates. The ideal candidate will be proficient in Excel and comfortable handling data-driven tasks to support business operations.</p><p>Key Responsibilities:</p><ul><li>Assist in preparing, updating, and maintaining reports and KPI metrics.</li><li>Perform general administrative duties, including data entry, document management, and correspondence.</li><li>Support the Customer Service, Sales, and Executive teams with scheduling, email management, and project coordination.</li><li>Organize and track key business documents to ensure accuracy and accessibility.</li><li>Handle confidential information with discretion and professionalism.</li><li>Communicate effectively with internal departments to ensure seamless workflow.</li></ul><p> </p><p><br></p>Tax Administrative Assistant<p>We are seeking a highly organized and detail-oriented Tax Administrative Assistant to support our tax department. The ideal candidate will assist with a variety of administrative tasks related to tax filings, compliance, documentation, and record-keeping. This position plays a key role in ensuring the smooth and efficient operation of the department while maintaining confidentiality and accuracy in all tasks. For more information, please call our office at 818-703-8818.</p>Audit Manager - PublicWe are offering an exciting opportunity for an Audit Manager to join our team based in Irvine, California. This role is within the public sector and involves overseeing various auditing processes. <br><br>Responsibilities:<br><br>• Manage and coordinate audit engagements to ensure they are conducted in accordance with the company's audit program<br>• Utilize accounting software systems to maintain accurate records and data<br>• Develop and implement audit plans to ensure all relevant financial information is captured<br>• Communicate effectively with clients, addressing their inquiries and resolving any issues<br>• Leverage knowledge of accounting functions to provide insightful analysis and recommendations<br>• Use CaseWare, CCH ProSystem Fx, and CCH Sales Tax software for auditing purposes<br>• Engage in budgeting processes to ensure financial viability and sustainability<br>• Maintain flexibility in work hours especially during busy seasons to meet client needs<br>• Promote work-life balance among team members by allowing flexible work arrangements when necessary<br>• Encourage and support team members to work towards obtaining their CPA certification for detail oriented growth.