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67 results for Legal Administrative Assistant in Oakland, CA

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We are seeking a Legal Administrative Assistant to join our team in Oakland, California. The successful candidate will be responsible for a wide range of administrative tasks, including managing phones, handling medical records, and maintaining documents.

Responsibilities:

• Answering incoming calls and directing them to the appropriate personnel

• Handling and organizing medical records with diligence and confidentiality

• Uploading and appropriately naming documents for easy retrieval

• Managing the calendar to ensure smooth daily operations

• Compiling and formatting documents as required

• Indexing documents for easy tracking and retrieval

• Scanning documents and ensuring they are correctly stored in the system

• Managing export-import documents to ensure compliance with regulations.

• Minimum of 1+ years of experience as a Legal Administrative Assistant or similar role.
• Excellent communication skills, both written and verbal.
• Proven experience in managing medical records.
• Demonstrated ability in compiling documents for legal procedures.
• Proficient in document coding for easy retrieval and reference.
• Skilled in document formatting to maintain consistency across all legal documents.
• Experience in document indexing to ensure organized and easy access to files.
• Ability to perform document scanning and digitizing tasks efficiently.
• Familiar with export-import documents, understanding their legal implications and requirements.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

67 results for Legal Administrative Assistant in Oakland, CA

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to join our team in Oakland, California. The successful candidate will be responsible for a wide range of administrative tasks, including managing phones, handling medical records, and maintaining documents. Responsibilities:• Answering incoming calls and directing them to the appropriate personnel• Handling and organizing medical records with diligence and confidentiality• Uploading and appropriately naming documents for easy retrieval• Managing the calendar to ensure smooth daily operations• Compiling and formatting documents as required• Indexing documents for easy tracking and retrieval• Scanning documents and ensuring they are correctly stored in the system• Managing export-import documents to ensure compliance with regulations.

Part-Time Legal Secretary A respected law firm in Oakland, CA, is seeking a skilled and detail-oriented Legal Secretary for a part-time, contract-to-hire position. This role supports the firm’s legal team with litigation and administrative tasks and offers a flexible hybrid schedule. The ideal candidate is experienced, reliable, and adept at managing multiple responsibilities in a fast-paced legal environment. Key Responsibilities:• Prepare, format, and proofread legal documents, including pleadings, motions, discovery, and trial documents.• File legal documents in state and federal courts, including electronic filings via platforms such as Pacer, One Legal, and File & ServeXpress.• Create and organize document productions, including Bates stamping and converting documents to PDFs with bookmarks.• Manage litigation calendars, ensuring deadlines are tracked and communicated accurately using tools like Compulaw and ProLaw.• Generate tables of contents, tables of authorities, and other legal templates for court filings.• Handle administrative tasks, such as processing mail, scheduling appointments, and maintaining records.

Legal Secretary Growing boutique firm is seeking a Trusts & Estates Legal Secretary to their team in San Francisco, California. This role is primarily involved in the field of estate planning and will require the individual to have a keen eye for detail and exceptional organization skills. The Legal Secretary will be responsible for assisting in drafting and editing estate planning documents, managing databases, and carrying out various administrative tasks. Responsibilities:• Assist in the preparation and editing of estate planning documents, such as trusts, wills, powers of attorney, and advance health care directives.• Coordinate and execute administrative tasks for client projects, including mailing, filing, and database management.• Support in drafting trust administration documents, including checklists, certifications of trust, beneficiary releases and agreements, court petitions, and asset inventories.• Oversee the filing of federal tax documents and probate court documents.• Assist in the preparation of real property transfer documents, including deeds, preliminary changes of ownership, and transfer tax affidavits.• Aid in the collection, valuation, and distribution of assets as directed by the executor/trustee.• Contribute to legal research and the preparation of client memos and correspondence.• Assist in client estate planning signing appointments and provide notary services.• Coordinate with records and conflicts departments in the opening and closing of matters.• Manage the database of all relevant documents and carry out routine document filing.• Prepare physical and electronic estate planning and transaction binders for clients.

Jr. Legal Secretary Our client, a prestigious AMLAW 100 Litigation Firm, is seeking a Junior Legal Secretary to join their team on a long-term remote contract basis. This is an excellent opportunity for an entry-level legal professional looking to gain experience in a fast-paced litigation environment with a highly regarded law firm. Key Responsibilities:<ul><li>E-Filing: Prepare and file legal documents electronically in both state and federal courts.</li><li>Document Formatting: Assist with formatting legal pleadings, correspondence, and other documentation in accordance with firm and court requirements.</li><li>Administrative Support: Provide general administrative support, including calendar management, scheduling, and coordinating communications.</li><li>Multi-Tasking & Prioritization: Manage multiple tasks efficiently while working under deadlines in a dynamic environment.</li><li>Collaboration: Work closely with attorneys and senior legal secretaries to ensure smooth workflow and case management.</li><li>Compliance & Accuracy: Ensure accuracy and adherence to court rules and firm standards in all filings and documentation.</li></ul>

Litigation Legal Secretary A San Francisco-based law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive support to a partner with a busy litigation practice focused on intellectual property, commercial disputes, and bankruptcy matters.This contract-to-hire position will start as part-time (minimum 20 hours per week) and transition to full-time hours as the candidate ramps up. The role requires onsite work four days per week in the firm's San Francisco office, with one remote day per week.This position requires a seasoned litigation support professional with extensive experience handling all aspects of litigation support, including e-filing, litigation calendaring, legal document formatting, and deadline management. The ideal candidate will have a proactive approach, strong attention to detail, and the ability to manage multiple litigation matters efficiently. Key Responsibilities<ul><li>Prepare, format, proofread, and e-file legal documents in California state and federal courts, ensuring compliance with court rules, formatting requirements, and deadlines. Track filings, confirm acceptance, and resolve any rejected submissions as needed.</li><li>Maintain and track a litigation calendar, monitoring all case deadlines, court hearings, discovery schedules, and trial dates. Ensure attorneys are informed of upcoming deadlines and procedural requirements.</li><li>Draft, revise, and finalize pleadings, motions, discovery requests, subpoenas, and trial-related materials, ensuring accuracy, proper formatting, and compliance with local and federal court rules.</li><li>Prepare and organize exhibits, deposition transcripts, TOCs, TOAs, and trial binders, ensuring all materials are properly compiled and formatted for court submission and trial preparation.</li><li>Manage and maintain case files and litigation documents, ensuring organization, accessibility, and compliance with firm and court policies for both electronic and physical files.</li><li>Coordinate service of process, court filings, and case-related correspondence, working with courts, opposing counsel, and third-party vendors to facilitate filings and document service.</li><li>Assist with trial preparation, including compiling exhibits, deposition summaries, witness materials, and other essential litigation documents.</li><li>Enter and track attorney time, assist with billing coordination, and process expense reports, ensuring accuracy and timely submission.</li><li>Provide administrative and legal support, including managing phone reception, scheduling, drafting correspondence, and maintaining litigation-related records.</li></ul>

Legal Secretary Robert Half is seeking a Legal Secretary for its large law firm client with an office in the East Bay (near BART / hybrid telecommute 3 days/week). The qualifications for the position are the following: 3+ years of experience as a litigation legal secretary; preparation of various pleadings including discovery, law and motion matters, writs, appellate pleadings and briefs; knowledge of e-filing in state and federal court; and adept at providing general administrative support. This is an established law firm with long-term, happy staff (low turnover) and friendly, flexible management. The annual base salary range is $85,000 – 105,000+/yr, DOE, and the employment benefits offered are very generous. 37.5 hour work week. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Legal Secretary Robert Half is recruiting a Litigation Secretary for our international law firm client in downtown San Francisco (hybrid telecommute remotely 2 days/wk) with a leading commercial litigation practice. To qualify, candidates should have at least 5 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player. This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $90,000 - 120,000/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, VP - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

legal secretary We are offering an exciting opportunity for a Legal Secretary to work with a firm that represents worker and labor unions located in Oakland, California. In this role, you will be tasked with managing legal documentation, collaborating with legal teams, and leveraging your litigation experience to support the firm's operations. Responsibilities: • Manage and organize legal documentation to ensure accuracy and accessibility in the system • Collaborate efficiently with legal teams to facilitate smooth operation • Utilize your litigation experience to assist in case preparation and management • Respond to inquiries related to legal proceedings and documentation • Monitor client accounts and legal proceedings, taking action where necessary • Ensure the accurate and efficient processing of legal documentation • Maintain the integrity and confidentiality of all legal data and information

Legal Secretary We are offering an exciting opportunity for a motivated and skilled Legal Secretary to join a congenial inhouse legal team. This role primarily focuses on supporting our legal department in various functions. The successful candidate will be integral to our team, assisting with civil litigation cases, and ensuring the smooth running of our daily operations. Responsibilities:• Provide comprehensive secretarial support to our legal team.• Draft, revise, and finalize legal documents and correspondence.• Maintain an organized and accessible filing system for legal documents.• Schedule meetings, court dates, and deadlines, ensuring all parties are informed and available.• Liaise with clients and other legal professionals to coordinate information exchange and meeting scheduling.• Utilize legal knowledge and experience to assist in the preparation of case materials.• Conduct legal research as directed by the legal team.• Uphold strict confidentiality for all sensitive information.• Manage incoming and outgoing communication related to legal activities. • Assist with other administrative tasks as needed.

Legal Secretary We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. Responsibilities: • Assist in document revisions, formatting, and finalizing • Prepare and manage engagement letters • Manage and organize client files efficiently • Answer phone calls professionally and promptly • Circulate letters and other legal documents via email and physical mail • Circulate documents for execution via DocuSign • Handle the administrative management of the Confidentiality Agreement program • Utilize management systems and Microsoft Office Suites effectively • Perform billing functions and calendar management • Format documents using ProLaw and PDF • Proofread and draft legal documents as required.

Litigation Secretary We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process. Responsibilities include: • Traveling to and attending trials with the Partner.• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients• Drafting and editing correspondence, memos, and other legal documents• Handling court filings and e-filings• Facilitating meetings, depositions, and client calls• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters• Entering and editing attorney time as necessary• Utilizing strong organizational skills to manage various tasks and deadlines• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities• Independently e-filing in accordance with court rules• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements. Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.

Office Assistant Are you a tech-savvy, highly organized professional looking for a dynamic full-time contract position with a great law firm? Our client, a thriving firm located in Oakland, CA, known for their collaborative team culture and exciting opportunities for growth. They are on the hunt for a resourceful and detail-oriented Office Administrative Assistant to help keep their office environment running smoothly. Key Responsibilities:As our Office Administrative Assistant, you'll be an essential part of the team, handling a variety of tasks to ensure day-to-day operations go off without a hitch. Your responsibilities will include:<ul><li>Basic Tech Support: Demonstrating basic tech know-how.</li><li>Expense Reporting: Completing and tracking expense reports with precision.</li><li>Office Organization: Tidying and structuring the workspace, including revamping and maintaining our filing rooms for maximum efficiency.</li><li>Procurement: Keeping the office stocked by tracking inventory and ordering supplies as needed.</li><li>Document Preparation: Assembling sign-up packages and ensuring all materials are accurate and professional.</li><li>Event Coordination: Helping plan and execute engaging office events that bring our team together.</li><li>Legal Support: Leveraging your attention to detail to possibly assist our legal assistant team with administrative tasks.</li></ul>

Legal Assistant We are partnering with a boutique law firm in San Francisco, CA to identify a Part-Time Legal Assistant to provide direct administrative and legal support to an executive partner. The Legal Assistant will play a key role in ensuring the attorney’s daily workflow runs smoothly by managing email communication, organizing documents, and handling administrative tasks. This long-term temporary position offers the flexibility to be fully remote, but candidates must be local to San Francisco to support onsite needs as required. Responsibilities:<ul><li>Monitor and review the attorney’s email inbox.</li><li>Draft and edit replies at the attorney’s direction.</li><li>Conduct basic research to assist in email responses.</li><li>Organize and file documents in cloud storage (Dropbox).</li><li>Review, edit, and format legal and administrative documents (Word, PDF, PowerPoint, Excel, etc.).</li><li>Manage attorney’s phone traffic and handle calls using VOIP software (training provided).</li><li>Assist with entering and tracking attorney’s billable time using timekeeping software (training provided).</li><li>Assist with legal research, drafting, and document revisions.</li><li>Provide general administrative support as needed.</li></ul>

Legal Assistant We are partnering with a boutique plaintiff-side medical malpractice litigation firm in San Francisco to identify a Legal Assistant to provide a blend of legal and administrative support to the firm. This role is ideal for a detail-oriented, highly organized professional who is comfortable handling both legal support tasks and firm-wide administrative responsibilities as needed. We are looking for a candidate with at least one year of experience in a law firm setting, with exposure to or hands-on experience in document formatting and e-filing, who is also willing to assist with administrative responsibilities such as scanning mail, managing calendars, and handling client communication. This is a temporary-to-hire position, requiring four days onsite and one remote day per week. Responsibilities:<ul><li>Legal Support: Assist attorneys with document formatting, e-filing, and preparing proofs of service.</li><li>Administrative Tasks: Sort, scan, and organize incoming mail, maintain electronic and physical case files, and ensure firm-wide organization.</li><li>Scheduling & Calendar Management: Manage attorneys’ calendars, appointments, and deadlines.</li><li>Client Communication: Screen potential clients, handle incoming calls and emails, and serve as a point of contact for the firm.</li><li>Coordination & Support: Assist with scheduling meetings, depositions, and expert communications.</li><li>General Office Assistance: Support office operations, including copying, scanning, compiling documents, and other firm needs.</li></ul>

Legal Assistant Litigation Secretary - Hybrid role About the Role:We are currently seeking a highly proficient and experienced Litigation Secretary to join our team on a hybrid work schedule. The ideal candidate will have a strong background in construction litigation, real estate litigation, or land use. This position will be instrumental in lending comprehensive support to our team of attorneys which involves various duties such as drafting correspondence, preparing legal documents, and maintaining calendars. Key Responsibilities:<ol><li>Provide comprehensive administrative and secretarial support to the Litigation team.</li><li>Generate, edit, and finalize correspondence and legal documents.</li><li>Maintain attorneys' calendars by scheduling deadlines, conferences, and depositions.</li><li>Assist in conducting extensive legal research.</li><li>Regularly maintain and update case files and litigation databases.</li><li>Draft and proofread legal documents for correct legal terminology and syntax.</li><li>Answer and direct phone calls; manage mail and couriers.</li><li>Maintain confidentiality of sensitive information.</li></ol>

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Litigation Secretary Our client, a reputable law firm in San Francisco, is seeking a skilled Litigation Secretary or Paralegal with experience in commercial, business, or intellectual property (IP) litigation. This hybrid role requires at least 3 years of litigation experience and the ability to work onsite three days per week. Key Responsibilities:<ul><li>Assist attorneys in all aspects of litigation, including case management, filings, and trial preparation</li><li>Draft, proofread, and edit legal documents such as pleadings, motions, discovery requests, and correspondence</li><li>Manage court filings (state and federal), including e-filing and calendaring deadlines</li><li>Conduct legal research and cite-checking</li><li>Organize and maintain case files, exhibits, and deposition transcripts</li><li>Coordinate with clients, courts, and opposing counsel as needed</li><li>Handle administrative tasks such as billing support, document management, and scheduling</li></ul>

Administrative Assistant Are you a detail-oriented professional with a knack for organization and multitasking? Robert Half, a global leader in professional staffing, is seeking a Contract Administrative Assistant to provide essential support to a thriving organization in San Mateo County. This is an excellent opportunity to contribute your administrative expertise while working in a dynamic and collaborative environment.Responsibilities:<ul><li>Administrative Support: Provide comprehensive support to a team of professionals, including data entry, filing, and document preparation.</li><li>Calendar Management: Schedule and coordinate meetings, appointments, and events, ensuring time management efficiency.</li><li>Communication: Act as a liaison between internal teams and external stakeholders by handling correspondence, phone calls, and emails.</li><li>Reporting and Data Management: Prepare reports, update databases, and maintain accurate records.</li><li>Office Coordination: Assist with office operations, including ordering supplies, managing mail, and ensuring the work environment is organized.</li></ul>

Bilingual Administrative Assistant Key Responsibilities:<ol><li>General Administrative Support:</li></ol><ul><li>Perform day-to-day administrative tasks, such as managing schedules, arranging appointments, and maintaining organized filing systems.</li><li>Answer and direct phone calls, emails, and other correspondences in both Spanish and English.</li></ul><ol><li>Customer and Client Support:</li></ol><ul><li>Serve as the primary point of contact for Spanish-speaking clients, providing exceptional customer service and resolving inquiries.</li><li>Translate documents and communications from English to Spanish and vice versa as needed.</li></ul><ol><li>Document Management:</li></ol><ul><li>Prepare and revise documents, reports, and presentation materials in both languages.</li><li>Handle data entry and maintain accurate records across digital and paper systems.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule and prepare meetings, including arranging interpreters when necessary.</li><li>Take notes and prepare meeting minutes in either language for distribution.</li></ul><ol><li>Bilingual Communication:</li></ol><ul><li>Facilitate communication across teams or clients that require Spanish-to-English or English-to-Spanish translation support.</li><li>Assist in representing the company to bilingual or Spanish-speaking markets.</li></ul><ol><li>Office Operations Support:</li></ol><ul><li>Order office supplies, handle incoming mail, and manage office equipment needs.</li><li>Assist with travel arrangements for team members, including itineraries and expense reporting.</li></ul>

Non-Profit Administrative Assistant We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant. Key Responsibilities: <ul><li>Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments.</li><li>Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies.</li><li>Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items.</li><li>Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence.</li><li>Manage office supplies and maintain an organized and efficient office space.</li><li>Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts.</li><li>Collaborate with leadership on special projects to advance mission-driven goals.</li></ul>

Executive Assistant A prestigious foundation is seeking a resourceful and detail-oriented Executive Assistant to support a member of its C-suite team. This role requires a professional who thrives in a fast-paced environment, leverages exceptional organizational skills, and is collegial and approachable in their interactions. The Executive Assistant will play a pivotal role in ensuring seamless operations and coordination across the foundation’s senior leadership, board members, and key projects. Key Responsibilities:<ul><li>Draft emails and other communications on behalf of the C-suite executive.</li><li>Ensure timely responses to inquiries and streamline correspondence processes.</li><li>Assist in planning, managing, and executing special projects, which includes organizing activities, tracking progress, and driving implementation.</li><li>Manage deliverables efficiently while maintaining clear communication with stakeholders.</li><li>Attend board meetings alongside the executive, taking accurate and concise notes.</li><li>Prepare meeting agendas, summarizations, and follow-up materials.</li><li>Interact regularly with senior staff and board members to support preparation and logistics for board meetings.</li><li>Coordinate logistics for foundation events, ensuring all operations align smoothly.</li><li>Manage complex calendar schedules, prioritizing competing demands and providing solutions to scheduling conflicts.</li><li>Organize travel arrangements when necessary.</li></ul>

General Administrative Assistant Responsibilities:<ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul>

Executive Assistant Executive Assistant position available via Robert Half Robert Half is hiring for a leading construction consulting firm specializing in providing expert advice and solutions across the construction industry. With a reputation for excellence and a commitment to delivering outstanding service to our clients, we are now looking to expand our team with an Executive Assistant to support our leadership team. Job Description:<ul><li>Provide direct administrative support to the senior management team, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare, organize, and manage correspondence, reports, and presentations.</li><li>Organize and coordinate company events, meetings, and conferences.</li><li>Act as a liaison between executives and both internal and external stakeholders.</li><li>Assist with project tracking and documentation, ensuring deadlines and deliverables are met.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Manage office supplies and vendor relationships, ensuring smooth office operations.</li><li>Support the creation of proposals, contracts, and other business documentation.</li><li>Perform other ad-hoc administrative tasks as needed.</li></ul> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504110057 **

Legal Assistant We are seeking a skilled and detail-oriented Legal Assistant to join our team. This onsite role requires an organized and proactive professional with experience in litigation support. The ideal candidate will assist attorneys in managing intellectual property, commercial dispute, and bankruptcy cases.Key Responsibilities:<ul><li>Prepare and e-file legal documents in state and federal courts.</li><li>Maintain and update case calendars, monitor deadlines, and schedule filings.</li><li>Organize and manage cloud-based case files and documentation.</li><li>Conduct internet research and case investigations as needed.</li><li>Assist with discovery, document review, and other paralegal-like responsibilities.</li><li>Proofread legal documents for accuracy and consistency.</li><li>Provide administrative support to attorneys as required.</li></ul>

Bilingual Administrative Assistant (Mandarin, Cantonese, or Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Perform general administrative duties, such as managing calendars, scheduling meetings, and organizing travel arrangements (Source: PDQ context:RH Acronym Guide.docxin).</li><li>Handle correspondence (emails, phone calls, and documents) in both English and Mandarin/Cantonese to support clear and effective communication.</li><li>Prepare and translate documents, reports, and presentations between English and Mandarin/Cantonese, ensuring linguistic accuracy and cultural sensitivity.</li></ul><ol><li>Customer and Team Coordination</li></ol><ul><li>Act as a primary point of contact (POC) for internal employees and external stakeholders, facilitating bilingual communication (Source: POC context:RH Acronym Guide.docxin).</li><li>Respond to inquiries and assist clients, customers, and team members in both Chinese and English.</li><li>Coordinate meetings, training sessions, and events that involve multilingual participants.</li></ul><ol><li>Data Management</li></ol><ul><li>Accurately maintain records, including documentation and filing systems, in compliance with company policies and confidentiality guidelines.</li><li>Input and manage data in relevant systems, ensuring information is updated and accessible for business operations.</li></ul><ol><li>Problem-Solving and Multitasking</li></ol><ul><li>Manage competing priorities while delivering high-quality administrative solutions.</li><li>Troubleshoot issues related to language barriers, resolving communication gaps effectively.</li></ul>

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