We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties.
Responsibilities
• Manage and filter daily communications with internal and external clients.
• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.
• Compose, proofread, and edit correspondence, presentations, and other documents.
• Coordinate and schedule travel reservations, both domestic and international.
• Prepare and submit expense reports, and reconcile credit card transactions.
• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.
• Arrange and schedule internal and external meetings.
• Handle confidential information with discretion and diplomacy.
• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.
• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.
• Must possess a minimum of 5 years of experience in a legal administrative assistant role or similar position.
• Proficiency in billing functions and calendar management is essential.
• Experienced with iManage software.
• Proficiency in proofreading legal documents is necessary.
• Must have strong skills in Microsoft PowerPoint for creating presentations and reports.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Must be able to work in a dynamic, fast-paced environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Ability to work independently as well as part of a team.
• Must possess a high level of professionalism and integrity.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.
77 results for Legal Administrative Assistant in Oakland, CA
- San Jose, CA
- onsite
- Permanent
- 75000.00 - 85000.00 USD / Yearly
- <p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>
- 2025-05-28T17:48:44Z
- San Francisco, CA
- onsite
- Permanent
- 80000.00 - 120000.00 USD / Yearly
- <p>Growing boutique firm is seeking a Trusts & Estates Legal Secretary to their team in San Francisco, California. This role is primarily involved in the field of estate planning and will require the individual to have a keen eye for detail and exceptional organization skills. The Legal Secretary will be responsible for assisting in drafting and editing estate planning documents, managing databases, and carrying out various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the preparation and editing of estate planning documents, such as trusts, wills, powers of attorney, and advance health care directives.</p><p>• Coordinate and execute administrative tasks for client projects, including mailing, filing, and database management.</p><p>• Support in drafting trust administration documents, including checklists, certifications of trust, beneficiary releases and agreements, court petitions, and asset inventories.</p><p>• Oversee the filing of federal tax documents and probate court documents.</p><p>• Assist in the preparation of real property transfer documents, including deeds, preliminary changes of ownership, and transfer tax affidavits.</p><p>• Aid in the collection, valuation, and distribution of assets as directed by the executor/trustee.</p><p>• Contribute to legal research and the preparation of client memos and correspondence.</p><p>• Assist in client estate planning signing appointments and provide notary services.</p><p>• Coordinate with records and conflicts departments in the opening and closing of matters.</p><p>• Manage the database of all relevant documents and carry out routine document filing.</p><p>• Prepare physical and electronic estate planning and transaction binders for clients.</p>
- 2025-05-28T15:13:44Z
- San Francisco, CA
- onsite
- Permanent
- 85000.00 - 110000.00 USD / Yearly
- <p>Reputable law firm is seeking an experienced Litigation Legal Secretary to join their dynamic law firm in San Francisco, California. This role is pivotal in supporting the litigation team by ensuring seamless organization, communication, and the preparation of legal documents. The ideal candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and have a comprehensive understanding of litigation procedures.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize legal documents, ensuring both physical and electronic filing systems are up-to-date and accessible.</p><p>• Assist attorneys in drafting, revising, and finalizing various legal documents, including pleadings, motions, discovery responses, subpoenas, and correspondence.</p><p>• File court documents electronically through state and federal e-filing systems, guaranteeing accuracy and timeliness.</p><p>• Manage attorneys’ calendars by scheduling depositions, court appearances, trials, meetings, and client consultations.</p><p>• Prepare trial materials such as binders, exhibits, and other required documents to support litigation efforts.</p><p>• Coordinate with court personnel, opposing counsel, process servers, and clients for smooth communication and case management.</p><p>• Monitor litigation deadlines, ensuring attorneys are fully prepared for hearings, motions, and trials.</p><p>• Perform administrative tasks such as scanning, copying, mailing, and managing correspondence for attorneys.</p><p>• Support the team by tracking case progress and providing updates on critical deadlines and developments.</p><p>• Facilitate attorney-client communication to ensure timely updates and information exchange.</p>
- 2025-05-06T17:18:39Z
- Santa Rosa, CA
- onsite
- Permanent
- 60000.00 - 83000.00 USD / Yearly
- We are looking for an experienced Legal Secretary to join our team in Santa Rosa, California. This role is ideal for someone with a strong background in civil litigation and a proven ability to manage administrative tasks in both State and Federal Courts. If you thrive in a fast-paced legal environment and value attention to detail, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents with precision and accuracy.<br>• Manage calendars and coordinate schedules for attorneys, ensuring deadlines are met.<br>• Assist with e-filing procedures in State and Federal Courts.<br>• Maintain and organize case files using case management software.<br>• Handle correspondence with clients, courts, and opposing counsel professionally.<br>• Utilize Adobe Acrobat and other tools to edit and compile legal documents.<br>• Conduct research and gather necessary information using tools like Automated City Register Information System (ACRIS).<br>• Ensure compliance with court rules and procedures for filings.<br>• Support attorneys in litigation preparation, including organizing exhibits and trial materials.
- 2025-05-27T21:04:37Z
- San Francisco, CA
- onsite
- Permanent
- 85000.00 - 95000.00 USD / Yearly
- We are looking for an experienced Litigation Legal Secretary to join our team in San Francisco, California. This role is essential in providing comprehensive administrative and legal support to attorneys, ensuring smooth case management and efficient operations. The ideal candidate will have a strong understanding of legal processes and a proactive approach to managing deadlines and priorities.<br><br>Responsibilities:<br>• Coordinate attorney schedules by organizing meetings, depositions, court appearances, and travel plans while tracking filing deadlines and court requirements.<br>• Prepare and format legal documents, including pleadings and correspondence, ensuring accuracy and compliance with state and federal standards.<br>• Manage document submissions for court filings, discovery processes, arbitration, mediation, and hearings.<br>• Handle incoming and outgoing mail efficiently, ensuring timely delivery and proper routing as needed.<br>• Draft correspondence, analyze information, and arrange logistics for court reporters, expert witnesses, and other legal resources.<br>• Create and maintain reminder systems for deadlines and calendar events to support case preparation.<br>• Organize and maintain both client-specific and general files, periodically reviewing them for archiving or closure.<br>• Oversee conflict checks and new matter request forms, ensuring proper documentation and adherence to protocols.<br>• Communicate effectively with clients, maintaining confidentiality and professionalism to uphold attorney-client relationships.<br>• Assist with time entry, billing reviews, and document assembly, as well as any additional administrative tasks as required.
- 2025-05-30T07:04:23Z
- Oakland, CA
- onsite
- Permanent
- 65000.00 - 95000.00 USD / Yearly
- <p>We are offering an exciting opportunity for a Legal Secretary to work with a firm that represents worker and labor unions located in Oakland, California. In this role, you will be tasked with managing legal documentation, collaborating with legal teams, and leveraging your litigation experience to support the firm's operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and organize legal documentation to ensure accuracy and accessibility in the system</p><p><br></p><p>• Collaborate efficiently with legal teams to facilitate smooth operation</p><p><br></p><p>• Utilize your litigation experience to assist in case preparation and management</p><p><br></p><p>• Respond to inquiries related to legal proceedings and documentation</p><p><br></p><p>• Monitor client accounts and legal proceedings, taking action where necessary</p><p><br></p><p>• Ensure the accurate and efficient processing of legal documentation</p><p><br></p><p>• Maintain the integrity and confidentiality of all legal data and information</p>
- 2025-05-30T07:34:35Z
- San Francisco, CA
- onsite
- Permanent
- 70000.00 - 75000.00 USD / Yearly
- <p>A prestigious law firm in San Francisco is seeking a dedicated <strong>Legal Secretary</strong> to join their team. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment while delivering unmatched support to attorneys and legal staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys with document preparation, including drafting, formatting, and proofreading legal correspondence, pleadings, and other materials.</li><li>Manage and maintain attorneys’ calendars, coordinate meetings, and schedule court dates, depositions, and client consultations.</li><li>Perform e-filing in State and Federal court systems, ensuring compliance with all applicable rules and deadlines.</li><li>Maintain case files and organize both physical and electronic documentation for easy access and retrieval.</li><li>Coordinate and communicate with clients, witnesses, opposing counsel, court staff, and internal teams.</li></ul>
- 2025-05-14T01:38:42Z
- Palo Alto, CA
- onsite
- Temporary
- 40.00 - 50.00 USD / Hourly
- <p>Established law firm in Palo Alto, CA has an immediate opening for a Legal Secretary! This Legal Secretary role requires a highly organized individual who can provide comprehensive administrative and legal support to attorneys while managing confidential tasks and maintaining exceptional attention to detail. This Legal Secretary will support three busy litigation partners through all phases of the case lifecycle. This position is hybrid and requires on-site work up to four days per week. The ideal candidate will have 7-15+ years of legal secretary experience in civil litigation. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide confidential administrative support, including drafting and formatting legal documents, correspondence, and reports.</p><p>• Manage and organize electronic files, databases, records, and certificates with efficiency and accuracy.</p><p>• Prepare and finalize pleadings and discovery documents for filing and service in compliance with court requirements.</p><p>• Schedule and coordinate appointments, meetings, conferences, and travel arrangements for attorneys.</p><p>• Handle document production tasks, including photocopying, scanning, and coordinating outsourced copy jobs.</p><p>• Input attorney time entries into firm software daily and ensure timely reconciliation of expenses.</p><p>• Interact effectively with clients, vendors, attorneys, and staff to maintain positive relationships.</p><p>• Maintain and organize workstations and surrounding areas, including handling file boxes and other materials.</p><p>• Close files and manage documentation using firm-specific software systems.</p><p>• Assist with additional projects as assigned by leadership.</p>
- 2025-05-15T15:43:42Z
- Palo Alto, CA
- onsite
- Permanent
- 80000.00 - 120000.00 USD / Yearly
- <p>Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading commercial litigation practice. To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player.</p><p><br></p><p>This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 115,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
- 2025-05-06T21:04:28Z
- San Jose, CA
- onsite
- Temporary
- 25.00 - 40.00 USD / Hourly
- <p>Join a dynamic and growing law firm in San Jose, CA, specializing in immigration law. Our client is dedicated to providing exceptional legal services to individuals, families, and businesses navigating complex immigration matters. They pride themselves on fostering a professional yet collaborative work environment, emphasizing growth and excellence.</p><p><br></p><p><strong>Job Summary</strong></p><p>We are seeking an experienced Immigration Paralegal or Legal Secretary with at least two years of experience in immigration law. The ideal candidate will be detail-oriented, highly organized, and committed to delivering high-quality work in a fast-paced setting. Bilingual Spanish proficiency is required for this position to communicate effectively with our diverse clientele.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist attorneys with preparing and assembling immigration application packages, petitions, and related documentation.</li><li>Manage case files and track deadlines to ensure timely filing and compliance.</li><li>Communicate with clients (including Spanish-speaking clients), government agencies, and other stakeholders regarding case updates and requirements.</li><li>Conduct legal research related to immigration cases as needed.</li><li>Draft and proofread correspondence, memos, and legal documents in both English and Spanish.</li><li>Coordinate scheduling for attorney-client meetings, court appearances, and other legal proceedings.</li><li>Handle administrative tasks such as managing client records, billing, and inbound/outbound communications.</li></ul>
- 2025-05-29T00:34:07Z
- San Jose, CA
- onsite
- Temporary
- 40.00 - 40.00 USD / Hourly
- <p>Government agency has an immediate opening for a Legal Secretary! This Legal Secretary will support the legal team, specifically litigation attorneys through all phases of the litigation lifecycle. As a Legal Secretary with this organization, you'll create litigation document shells, prepare court filings, e-filing, and calendar court dates. This is a hybrid position that requires full-time on-site work in San Jose, CA. The ideal candidate will have at least 2-5+ years of civil litigation experience.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Assist with various State court cases, including personal injury, civil rights, and business litigation.</p><p>• Contribute to the creation and formatting of legal documents.</p><p>• Handle e-filing of court documents and manage legal calendaring.</p><p>• Utilize ProLaw for calendaring and Adobe Acrobat for document management.</p><p>• Collaborate with team members to manage overflow work.</p><p>• Understand and process motions and answers in civil litigation cases.</p><p>• Proofread legal documents for accuracy and compliance.</p><p>• Maintain a high level of confidentiality and professionalism at all times.</p>
- 2025-05-21T02:28:43Z
- Oakland, CA
- remote
- Temporary
- 35.00 - 40.00 USD / Hourly
- <p>Our client is an established and respected law firm specializing in plaintiff-side employment law. They are seeking a skilled litigation secretary/jr. paralegal to join their team. They are devoted to advocating for employees facing workplace injustices, including wrongful termination, discrimination, harassment, and wage-and-hour violations.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Accurately prepare and electronically file court documents in state and federal courts, ensuring all filings comply with applicable rules and deadlines.</li><li>Manage deadlines, hearings, and appointments in the firm’s case calendar system, ensuring attorneys are fully briefed and prepared.</li><li>Efficiently draft and format TOAs/TOCs for court filings, ensuring accuracy and compliance with court requirements.</li><li>Organize and prepare case materials for trial, including exhibit binders, witness files, and trial notebooks, while coordinating logistics with the legal team.</li><li>Draft, proofread, and finalize general correspondence, pleadings, and legal documents. Maintain case records and ensure all files are current and organized.</li><li>Serve as the point of contact for clients, providing updates and relaying information to attorneys in a professional and empathetic manner.</li><li>Assist attorneys with scheduling, expense reports, travel arrangements, mail handling, and other office management duties as needed.</li></ul><p><br></p>
- 2025-05-16T22:18:44Z
- San Francisco, CA
- onsite
- Permanent
- 60000.00 - 75000.00 USD / Yearly
- We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. <br><br>Responsibilities:<br>• Assist in document revisions, formatting, and finalizing<br>• Prepare and manage engagement letters<br>• Manage and organize client files efficiently<br>• Answer phone calls professionally and promptly<br>• Circulate letters and other legal documents via email and physical mail<br>• Circulate documents for execution via DocuSign<br>• Handle the administrative management of the Confidentiality Agreement program<br>• Utilize management systems and Microsoft Office Suites effectively<br>• Perform billing functions and calendar management<br>• Format documents using ProLaw and PDF<br>• Proofread and draft legal documents as required.
- 2025-05-11T19:58:42Z
- Hayward, CA
- remote
- Temporary
- 30.00 - 40.00 USD / Hourly
- <p>Are you a skilled Legal Secretary/Junior Paralegal seeking a short-term opportunity to showcase your organizational and legal expertise? Our client, a boutique employment and business litigation firm in Hayward, CA, is looking for a motivated and detail-oriented professional to assist in successfully winding down business operations and closing out their final cases.</p><p><br></p><p>This temporary assignment offers a unique chance to contribute to the resolution of outstanding matters while gaining valuable experience in litigation and administrative processes. As a key team member during the firm’s transition, you will work closely with the legal team, tackling a variety of substantive and procedural tasks.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support attorneys in reviewing and organizing discovery documents, preparing responses, and managing deadlines.</li><li>File legal documents electronically in compliance with court requirements, ensuring accuracy and timeliness.</li><li>Assist in drafting motions and legal correspondence.</li><li>Provide professional and courteous communication with clients regarding case updates and other administrative matters.</li><li>Finalize case files to meet applicable requirements for completion and maintain an orderly process throughout the wind-down phase.</li></ul>
- 2025-05-29T14:54:45Z
- San Francisco, CA
- onsite
- Permanent
- 90000.00 - 120000.00 USD / Yearly
- <p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
- 2025-05-28T15:13:44Z
- San Mateo, CA
- onsite
- Permanent
- 80000.00 - 100000.00 USD / Yearly
- <p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
- 2025-05-05T21:35:07Z
- Oakland, CA
- onsite
- Permanent
- 80000.00 - 110000.00 USD / Yearly
- <p>Litigation Secretary - Hybrid role</p><p><br></p><p>About the Role:</p><p>We are currently seeking a highly proficient and experienced Litigation Secretary to join our team on a hybrid work schedule. The ideal candidate will have a strong background in construction litigation, real estate litigation, or land use. This position will be instrumental in lending comprehensive support to our team of attorneys which involves various duties such as drafting correspondence, preparing legal documents, and maintaining calendars.</p><p><br></p><p>Key Responsibilities:</p><ol><li>Provide comprehensive administrative and secretarial support to the Litigation team.</li><li>Generate, edit, and finalize correspondence and legal documents.</li><li>Maintain attorneys' calendars by scheduling deadlines, conferences, and depositions.</li><li>Assist in conducting extensive legal research.</li><li>Regularly maintain and update case files and litigation databases.</li><li>Draft and proofread legal documents for correct legal terminology and syntax.</li><li>Answer and direct phone calls; manage mail and couriers.</li><li>Maintain confidentiality of sensitive information.</li></ol><p><br></p>
- 2025-05-11T19:58:42Z
- Oakland, CA
- remote
- Temporary
- 20.00 - 24.00 USD / Hourly
- <p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p>Responsibilities:</p><p><br></p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
- 2025-05-29T16:08:57Z
- Palo Alto, CA
- onsite
- Temporary
- 25.00 - 35.00 USD / Hourly
- <p><br></p><p>Responsibilities:</p><ul><li>Answer and direct phone calls in a polite and professional manner</li><li>Organize and schedule appointments, meetings, and conferences</li><li>Produce and distribute correspondence memos, letters, faxes, and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Order office supplies and maintain inventory</li><li>Book travel arrangements and accommodations</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>
- 2025-05-30T21:48:46Z
- Oakland, CA
- onsite
- Permanent
- 60000.00 - 80000.00 USD / Yearly
- <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>
- 2025-05-28T15:13:44Z
- San Rafael, CA
- onsite
- Contract / Temporary to Hire
- 25.00 - 30.00 USD / Hourly
- <p>A local government agency is seeking a Legal Assistant to join its legal department on a full-time, contract-to-hire basis. This position provides day-to-day legal and administrative support to attorneys handling municipal matters such as code enforcement, subpoenas, court petitions, public records requests, and litigation file management. The ideal candidate will bring at least one year of recent experience working in a city, county, or other public agency, and will understand the internal processes, department structures, and workflows of a local government environment. While prior legal assistant experience is preferred, the agency is open to training the right candidate on more advanced legal tasks and systems. This is an excellent opportunity for someone with strong public agency experience who is looking to expand their legal skill set in a supportive environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and legal support to attorneys, including document preparation and filing</li><li>Draft and circulate legal notices, summons, and related materials for administrative hearings</li><li>Coordinate hearing logistics, including scheduling court reporters and preparing documentation</li><li>Assist with subpoena responses and public records request coordination across departments</li><li>Conduct basic legal research and locate relevant statutes, municipal codes, and case law</li><li>Prepare legal petitions and supporting documents for attorney review and court submission</li><li>Draft misdemeanor complaints for municipal code violations and arrange court appearances</li><li>Maintain litigation files, legal calendars, legal library materials, and CLE tracking</li><li>Process internal department forms, including procurement, payroll, and budget tracking</li><li>Draft correspondence, reports, and administrative materials for internal and council use</li><li>Serve as a liaison for legal inquiries from internal departments and the public</li><li>Perform related duties as assigned</li></ul><p> </p>
- 2025-05-28T16:33:43Z
- Berkeley, CA
- onsite
- Temporary
- 25.00 - 30.00 USD / Hourly
- <p>We are seeking a highly motivated and detail-oriented individual with strong data analysis skills to join our team on a temp-to-hire basis. The ideal candidate will have experience in data entry, a solid understanding of analytical methodologies, and proficiency in Microsoft Office Suite, especially Excel. Experience with Yardi is a plus but not required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform data entry and ensure the accuracy and integrity of data sets.</li><li>Analyze large datasets to identify trends, discrepancies, and actionable insights.</li><li>Use Excel (intermediate level) to create reports, charts, pivot tables, and data visualizations.</li><li>Collaborate with team members to support data-driven decision-making.</li><li>Assist with the preparation of summaries, presentations, and performance reports.</li><li>Maintain confidentiality and security of all data handled.</li></ul><p><br></p>
- 2025-05-14T20:28:56Z
- Santa Clara, CA
- onsite
- Temporary
- 23.75 - 27.50 USD / Hourly
- We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide comprehensive administrative and office management support to ensure smooth operations within the President’s Office. This position requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors, providing a warm and welcoming reception while directing inquiries appropriately.<br>• Manage incoming calls, screen and route them to the correct personnel, and ensure accurate message-taking with timely follow-ups.<br>• Oversee office supply inventory, purchasing, organization, and maintenance, as well as coordinate equipment repair and upkeep.<br>• Assist with daily office operations such as document preparation, archiving, photocopying, and mail processing.<br>• Schedule and coordinate meetings and events, including room reservations, catering services, and audiovisual support.<br>• Provide executive-level administrative support to the Chief of Staff, including calendar management, meeting preparation, and follow-up tasks.<br>• Prepare, proofread, and format correspondence, reports, and presentation materials, ensuring high-quality output.<br>• Process financial transactions for the President’s Office and maintain accurate records for periodic reporting.<br>• Collaborate with student interns on various projects and tasks as needed.<br>• Support preparations for Board and Executive Committee meetings by assisting with logistics and documentation.
- 2025-05-19T02:23:42Z
- Berkeley, CA
- onsite
- Temporary
- 28.50 - 33.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to join our client for a contract to permanent role in Berkeley, California. The ideal candidate will handle a variety of administrative tasks supporting the HR team, ensuring smooth day-to-day operations. This role requires excellent organizational skills, proficiency in office software, and a proactive approach to problem-solving. <br> Responsibilities: • Manage and respond to inbound and outbound calls with professionalism and efficiency. • Organize and schedule appointments, ensuring all arrangements are accurate and timely. • Perform data entry tasks with a high level of accuracy and attention to detail. • Draft, send, and manage email correspondence promptly and effectively. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to create and manage documents and presentations. • Provide exceptional customer service by addressing inquiries and resolving issues. • Maintain and update records using Bamboo software to ensure accurate documentation. • Coordinate with team members to ensure seamless communication and task completion. • Support daily administrative operations by handling miscellaneous office tasks as needed. <br> If you are interested in this role please apply today at (510)470-7450
- 2025-05-29T19:14:08Z
- San Jose, CA
- onsite
- Permanent
- 90000.00 - 120000.00 USD / Yearly
- <p>A well-established San Jose law firm is offering an exciting opportunity for a Legal Assistant/Paralegal to join their busy team. The role primarily involves litigation procedures, calendar management, and document management. The firm offers competitive compensation, excellent benefits, and a collaborative work environment, with interesting clients and cases. </p><p><br></p><p>Responsibilities:</p><p>• Managing and organizing calendars efficiently</p><p>• Proficient use of Microsoft Office Suite for document formatting</p><p>• Ensuring clear and effective written and oral communication</p><p>• Upholding high standards of grammar and punctuation in all communications</p><p>• Proofreading documents and correspondence for accuracy</p><p>• Managing documents and utilizing e-discovery tools effectively</p><p>• Contributing positively to team settings and collaborations.</p>
- 2025-05-14T17:24:12Z