<p>We are looking for a dedicated Case Management Assistant to join our team in San Leandro, California. In this long-term contract role, you will play a key administrative support role within the Care Management team, assisting with tasks related to care coordination, discharge planning, and data management. This position is ideal for someone with strong organizational skills and a background in healthcare administration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support for care coordination and discharge planning activities.</p><p>• Maintain accurate records of patient information and assist with data entry and reporting.</p><p>• Collaborate with case management staff to share clinical information for utilization reviews and service approvals.</p><p>• Coordinate and document communications with payers, including securing authorizations for admissions and post-discharge services.</p><p>• Manage and track important documentation such as denial letters, patient choice forms, and other correspondence.</p><p>• Work closely with the revenue cycle team to ensure inpatient encounters are accurately recorded and reconciled.</p><p>• Maintain and update databases of referral sources, bed availability, and services offered.</p><p>• Communicate effectively with internal teams and external stakeholders to facilitate smooth operations.</p><p>• Support the creation of reports and ensure compliance with organizational policies and procedures.</p><p><br></p><p>If you are interested in this role please apply to this posting and contact us immediately at (510) 470-7450</p>
<p>A fast-growing software company specializing in AI-enabled customer service solutions is seeking a Part-Time Paralegal to join its legal and compliance team on a temporary basis. This role will provide essential support in the areas of corporate governance, compliance tracking, and general legal administration. The ideal candidate will bring prior in-house or corporate paralegal experience and thrive in a dynamic, tech-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with corporate governance and entity management, including drafting and maintaining board resolutions, consents, and other corporate records</li><li>Support corporate secretarial functions, including managing minute books and tracking filing requirements</li><li>Organize and maintain compliance documentation, policies, and internal certifications</li><li>Assist with legal research, contract tracking, and administrative support for ongoing legal projects</li><li>Coordinate with internal teams and outside counsel as needed to support legal operations</li></ul><p><br></p>
We are looking for a highly organized and meticulous Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role involves managing schedules, coordinating events, and ensuring smooth communication with internal and external stakeholders. This is a long-term contract position based in Alameda, California.<br><br>Responsibilities:<br>• Manage and organize executive calendars, schedules, and travel arrangements to ensure seamless daily operations.<br>• Serve as the primary point of contact for coordinating meetings and events with internal teams and external stakeholders.<br>• Prepare and reconcile expense reports with accuracy and attention to detail.<br>• Act as a liaison between executives and various partners, anticipating needs and providing timely updates.<br>• Coordinate logistics for meetings and trainings, including catering, equipment setup, and preparation of materials.<br>• Draft, edit, and distribute high-quality documents such as correspondence, meeting agendas, and presentations.<br>• Maintain and update electronic and paper records, including contracts, invoices, and other administrative files.<br>• Recommend and implement process improvements to enhance operational efficiency.<br>• Order and manage office supplies, ensuring availability for daily operations.<br>• Support website updates and media communication as needed.
<p>A local government agency is seeking a Legal Assistant to join its legal department on a full-time, contract-to-hire basis. This position provides day-to-day legal and administrative support to attorneys handling municipal matters such as code enforcement, subpoenas, court petitions, public records requests, and litigation file management. The ideal candidate will bring at least one year of recent experience working in a city, county, or other public agency, and will understand the internal processes, department structures, and workflows of a local government environment. While prior legal assistant experience is preferred, the agency is open to training the right candidate on more advanced legal tasks and systems. This is an excellent opportunity for someone with strong public agency experience who is looking to expand their legal skill set in a supportive environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and legal support to attorneys, including document preparation and filing</li><li>Draft and circulate legal notices, summons, and related materials for administrative hearings</li><li>Coordinate hearing logistics, including scheduling court reporters and preparing documentation</li><li>Assist with subpoena responses and public records request coordination across departments</li><li>Conduct basic legal research and locate relevant statutes, municipal codes, and case law</li><li>Prepare legal petitions and supporting documents for attorney review and court submission</li><li>Draft misdemeanor complaints for municipal code violations and arrange court appearances</li><li>Maintain litigation files, legal calendars, legal library materials, and CLE tracking</li><li>Process internal department forms, including procurement, payroll, and budget tracking</li><li>Draft correspondence, reports, and administrative materials for internal and council use</li><li>Serve as a liaison for legal inquiries from internal departments and the public</li><li>Perform related duties as assigned</li></ul><p> </p>
<p>We are looking for a meticulous Administrative Assistant to join our team in Belmont, California. In this role, you will provide specialized and technical office support, ensuring smooth operations and contributing to the success of the department. This is a long-term contract position within the non-profit sector, ideal for someone with extensive administrative experience and strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Perform specialized and complex office tasks requiring independent judgment and technical expertise.</p><p>• Gather and analyze information from various sources to complete forms, create reports, and perform calculations.</p><p>• Provide accurate information to the public, interpreting policies and procedures as needed.</p><p>• Organize, maintain, and streamline departmental files for easy access and retrieval.</p><p>• Prepare precise correspondence, reports, and documents using various software applications.</p><p>• Carefully proofread and verify materials for accuracy and adherence to departmental guidelines.</p><p>• Input and extract data using computer systems, ensuring the accuracy of reports and making corrections when necessary.</p><p>• Manage administrative details, including purchase requisitions, equipment maintenance, and scheduling meetings.</p><p>• Train team members in work procedures and oversee project-based tasks when required.</p><p>• Perform other related duties as assigned to support departmental operations.</p>
We are looking for a highly organized and tech-savvy Senior Administrative Assistant to join our team in Alameda, California. In this long-term contract position, you will provide critical administrative and technical support to ensure smooth operations and effective communication with stakeholders. This role involves collaboration with internal teams, community partners, and program participants to address technical needs and deliver exceptional service.<br><br>Responsibilities:<br>• Offer technical support to providers and partners in accessing and entering data into web-based applications, ensuring information accuracy and completeness using established guidelines and checklists.<br>• Manage and monitor helpdesk mailboxes, respond to support requests, and escalate complex issues to managers when necessary.<br>• Serve as a point of contact for community partners, agencies, and staff, providing program information, administrative coordination, and follow-up as required.<br>• Coordinate and assist in delivering information sessions and technical assistance office hours, including occasional evening and weekend sessions.<br>• Collaborate with program teams to address inquiries and provide initial technical support for data systems, such as Hubbe.<br>• Maintain detailed records of communications and technical assistance provided to programs and providers.<br>• Support the resolution of program and provider concerns by working closely with internal teams.<br>• Contribute to the creation and improvement of training materials, FAQs, and informational resources to aid program participants in the data reporting process.<br>• Perform a variety of administrative and program support duties to facilitate the successful implementation of initiatives.<br>• Assess participant needs, provide ongoing technical assistance, and coordinate with staff to resolve issues.
We are looking for an Administrative Coordinator to join our team in Berkeley, California, for a contract position supporting our mission-driven non-profit organization. This role focuses on assisting homeless Veterans and their families in securing stable housing and employment through case management and outreach efforts. The ideal candidate will be passionate about helping others, detail-oriented, and experienced in administrative coordination.<br><br>Responsibilities:<br>• Manage client intake processes, conduct eligibility assessments, and maintain accurate electronic case files.<br>• Provide outreach services to homeless Veterans while maintaining an active caseload.<br>• Deliver comprehensive case management services, emphasizing housing placement and employment opportunities.<br>• Collaborate with clients to develop individualized service plans and budget strategies.<br>• Build and sustain relationships with landlords while working closely with Housing Specialists.<br>• Coordinate access to services such as VA enrollment, employment assistance, and benefits navigation.<br>• Facilitate weekly client meetings to discuss progress on goals, financial planning, and vocational development.<br>• Support housing retention efforts by connecting clients with community resources and promoting self-sufficiency.<br>• Handle crisis intervention and ensure precise documentation and reporting of all activities.<br>• Co-facilitate housing clinics and participate in team-based activities to enhance program effectiveness.
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p>Responsibilities:</p><p><br></p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments.<br>• Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates.<br>• Reconcile monthly statements for payment systems to maintain financial accuracy.<br>• Manage employee expense reports, ensuring proper approvals and timely processing.<br>• Enter vendor purchase orders into the ShopVox system with precision.<br>• Order and maintain office supplies, ensuring inventory is adequately stocked.<br>• Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines.<br>• Coordinate daily outgoing mail and shipments, including FedEx and other couriers.<br>• Assist employees with various administrative tasks as needed to support operations.<br>• Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.
<p>We are looking for a skilled and resourceful Senior Administrative Assistant with a strong technical aptitude to join our team on a long-term contract basis. Based in Alameda, California, this role involves providing administrative and technical support to ensure seamless program operations and effective communication with providers and partners. If you enjoy working in a dynamic environment and are passionate about streamlining processes, we encourage you to apply.</p><p><br></p><p><strong>Responsibilities</strong>: budgeting, reporting, and compliance. </p><ul><li>Manage the financial aspects of grants, including budgeting, forecasting, tracking expenditures, and ensuring proper fund allocation</li><li>Prepare and submit detailed financial reports to grantors to ensure accuracy and compliance with funding guidelines</li><li>Monitor grant obligations and expenditures to ensure alignment with program goals and deadlines.</li></ul><p><br></p>
We are looking for an experienced HR Generalist to join our team in Milpitas, California. In this long-term contract role, you will play a key part in managing compensation programs, benefits administration, HR systems, and compliance initiatives. This position offers an exciting opportunity to make a significant impact on our organization’s HR processes and employee experience.<br><br>Responsibilities:<br>• Lead the administration of merit and bonus cycles, including benchmarking, job evaluations, and ensuring equitable compensation practices.<br>• Oversee benefits programs, including open enrollment processes, leave administration, and wellness initiatives.<br>• Collaborate with cross-functional teams to optimize workflows and maintain data accuracy within HR systems such as Paylocity and Jobvite.<br>• Manage and improve HR processes to enhance scalability, compliance, and overall employee satisfaction.<br>• Provide guidance on compensation strategies, partnering with Talent Acquisition to support leadership hiring efforts.<br>• Ensure compliance with all relevant laws and regulations, including documentation for audits and reviews.<br>• Maintain data integrity and responsiveness in core HR systems to support organizational needs.<br>• Drive process improvement initiatives to support the organization’s growth and operational efficiency.
<p>Robert Half is currently looking to bring on a Recruiter to join our Finance and Accounting contract staffing team.</p><p>This team annually ranks among the top performing groups across the country. We are looking to add a sales-driven type person who can thrive in a team setting.</p>
<p>We are looking for a Sales Content Program Coordinator to join our client's team on a long-term contract basis. You will play a pivotal part in developing and managing sales enablement initiatives. This position requires strong organizational skills and the ability to collaborate effectively across teams to drive impactful outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Participate in project meetings, help manage milestones and deliverables across Sales Content projects, ensure deadlines are met, and proactively flag roadblocks / barriers that might hinder projects from launching on time. </p><p>• Become proficient in their content management system, Highspot, and serve as a system administrator and point of contact for stakeholders.</p><p>• Collaborate with several teams across the organization to ensure key project contributors are up to date with their work, or their reviews are on-track.</p><p>• Support measurement of project performance to identify opportunities for improvement and optimization. </p><p>• Contribute to continuous innovation and improvement to optimize knowledge, behavior, and skills for high-performing sales teams.</p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support for the Chief Executive Officer. This contract position, based in Santa Rosa, California, offers an opportunity to contribute to both executive operations and development initiatives. The ideal candidate will bring strong organizational skills, professionalism, and experience in managing calendars, donor relations, and communication with key stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and coordinate meetings and appointments for executives, ensuring efficient time management.</p><p>• Oversee calendar management and maintain organized filing systems for important documents.</p><p>• Handle administrative tasks such as faxing, copying, and document preparation.</p><p>• Arrange travel plans, including transportation and accommodations, for the executive team.</p><p>• Prepare and edit presentations for public speaking engagements using tools like PowerPoint.</p><p>• Take meeting minutes during organizational and board meetings and prepare board packets.</p><p>• Assist with donor database management, including updating records and generating reports.</p><p>• Support donor relations by coordinating follow-up activities, recording gifts, and managing pledge billing.</p><p>• Provide logistical support for donor events and stewardship visits, ensuring smooth execution.</p>
We are looking for an experienced Administrative Assistant to join the City Manager's Office in San Leandro, California, on a contract basis. This part-time role, approximately 20 hours per week, focuses on supporting risk management initiatives and administrative tasks. The initial assignment is for three months, with the potential for extension based on project needs.<br><br>Responsibilities:<br>• Analyze data from various sources, such as incident reports and insurance claims, to identify trends and areas of potential risk.<br>• Conduct risk assessments to evaluate the likelihood and impact of events like infrastructure failures or liability claims.<br>• Assist in developing strategies to mitigate risks, including recommending policy changes or safety procedures.<br>• Prepare detailed reports and presentations to communicate risk assessments and mitigation plans to stakeholders.<br>• Collaborate with city departments to coordinate risk management efforts and ensure effective communication.<br>• Perform research to stay updated on best practices in risk management and explore solutions for specific challenges.<br>• Participate in special projects, such as updating emergency preparedness plans or conducting comprehensive risk evaluations.<br>• Complete administrative tasks related to risk management and other assigned duties.
We are looking for a highly organized and customer-oriented Medical Front Desk Specialist to join our dynamic team in San Francisco, California. In this role, you will be the first point of contact for patients, ensuring a welcoming and attentive experience. This position involves a variety of administrative and patient-facing tasks in a fast-paced medical environment. This is a long-term contract opportunity for individuals passionate about delivering exceptional service.<br><br>Responsibilities:<br>• Greet patients warmly and assist with check-in processes, including pre-screening and managing medical records.<br>• Handle cash transactions and ensure accurate billing in collaboration with healthcare providers.<br>• Schedule appointments efficiently while adhering to clinic policies and patient needs.<br>• Respond to inbound calls, address inquiries, and provide information about services.<br>• Maintain compliance with medical office standards, including accurate documentation and confidentiality.<br>• Monitor and replenish office supplies to ensure smooth daily operations.<br>• Utilize medical software systems, such as EHR and Nextech, to manage patient data and scheduling.<br>• Assist with additional administrative tasks, such as filing, record-keeping, and correspondence.<br>• Ensure an exceptional patient experience by maintaining an attentive and empathetic demeanor.<br>• Coordinate with team members to support clinic workflow and resolve any issues promptly.
We are looking for a detail-oriented Administrative Assistant to join our client for a contract to permanent role in Berkeley, California. The ideal candidate will handle a variety of administrative tasks supporting the HR team, ensuring smooth day-to-day operations. This role requires excellent organizational skills, proficiency in office software, and a proactive approach to problem-solving. <br> Responsibilities: • Manage and respond to inbound and outbound calls with professionalism and efficiency. • Organize and schedule appointments, ensuring all arrangements are accurate and timely. • Perform data entry tasks with a high level of accuracy and attention to detail. • Draft, send, and manage email correspondence promptly and effectively. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to create and manage documents and presentations. • Provide exceptional customer service by addressing inquiries and resolving issues. • Maintain and update records using Bamboo software to ensure accurate documentation. • Coordinate with team members to ensure seamless communication and task completion. • Support daily administrative operations by handling miscellaneous office tasks as needed. <br> If you are interested in this role please apply today at (510)470-7450
We are offering a permanent employment opportunity for an Operations Assistant in Santa Clara, California. This role is pivotal in ensuring the smooth functioning of the organization by managing vital operational, administrative, and logistical tasks. <br><br>Responsibilities <br>• Assist in maintaining a smooth workflow across all departments<br>• Facilitate the setup of conference rooms for meetings<br>• Oversee vendor management, including contracts, agreements, and renewals<br>• Support staff with the preparation of quarterly reports<br>• Manage local office facilities, ensuring cleanliness and presentability<br>• Organize and maintain the CEO’s calendar, including scheduling meetings and travel bookings<br>• Prepare and submit accurate expense reports for the CEO<br>• Assist with general administrative tasks such as filing, data entry, and document management<br>• Coordinate and facilitate weekly sync meetings<br>• Collaborate with team members in creating and maintaining company presentations<br>• Assist in setting up and managing internal events, including logistics and hospitality<br>• Coordinate accommodations for visiting team members and guests, including overseas visitors<br>• Provide support for high-level visitors, including board executives<br>• Update company LinkedIn profiles or pages as needed<br>• Utilize Salesforce to support various internal workflows<br>• Use Microsoft Office Suite, particularly Excel and PowerPoint, to manage data and presentations<br>• Handle and prioritize ad hoc operational projects, working closely with the Director of Finance and other leadership team members.
We are looking for a detail-oriented and personable Front Desk Coordinator to join our team on a contract basis in Santa Clara, California. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and organized front office environment. This position requires strong communication skills, attention to detail, and the ability to handle administrative tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and employees with a warm and detail-oriented demeanor.<br>• Answer and direct incoming phone calls, ensuring messages are accurately relayed to the appropriate personnel.<br>• Maintain a clean and organized front desk area to uphold a detail-oriented workplace environment.<br>• Coordinate and schedule appointments, meetings, and conference room bookings.<br>• Handle administrative tasks such as data entry, document management, and correspondence.<br>• Support office operations by ordering supplies and ensuring inventory is well-stocked.<br>• Provide customer service support by addressing inquiries and resolving basic issues.<br>• Collaborate with other departments to ensure seamless communication and workflow across the office.<br>• Utilize software tools such as Microsoft Excel and SAP Business One for data tracking and reporting.
We are looking for a dedicated LIHTC Leasing Specialist to join our team in Oakland, California. As part of the property management industry, this long-term contract role involves managing leasing activities, tenant relations, rent collection, and ensuring compliance with regulations. The ideal candidate will excel in fostering positive community relations while maintaining the property’s standards and efficiency.<br><br>Responsibilities:<br>• Market and lease residential units, ensuring compliance with LIHTC eligibility guidelines and maintaining accurate waiting lists.<br>• Oversee all aspects of tenant move-ins and move-outs, including lease agreements, inspections, and eviction processes.<br>• Address tenant inquiries and concerns promptly, fostering a welcoming and supportive residential community.<br>• Collect rent payments, issue rent increase notices, and manage delinquent accounts in collaboration with the property supervisor.<br>• Coordinate property maintenance and repairs, ensuring the property is clean, secure, and well-maintained.<br>• Conduct regular inspections, oversee preventive maintenance schedules, and manage vendor contracts.<br>• Supervise on-site staff, enforce lease terms, and handle day-to-day office operations effectively.<br>• Prepare and monitor budgets, financial reports, and other required documentation, ensuring compliance with regulatory timelines.<br>• Respond to emergencies and provide tenant support, maintaining strong relationships with residents and the community.<br>• Perform additional duties as needed to ensure the smooth operation of the property.
<p>A boutique litigation firm located in downtown San Francisco is seeking a detail-oriented and highly dependable Junior Paralegal to join their team on a full-time, onsite, contract-to-hire basis. The firm is seeking someone who can step into a hybrid role that blends litigation support with essential administrative responsibilities. This is a fantastic opportunity for a recently certified paralegal who is eager to grow their legal career in a supportive and collaborative environment. You’ll receive hands-on mentorship, exposure to all phases of the litigation process, and the chance to build a long-term future within a respected litigation practice.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>E-file legal documents and create shell pleadings</li><li>Maintain attorneys’ monthly and weekly calendars and check tentative rulings</li><li>Open, scan, and summarize incoming mail; save to Time Matters</li><li>Enter and track incoming checks; deposit checks at the bank</li><li>Manage conference room and visitor access scheduling</li><li>Intake potential new client calls and summarize for attorney review</li><li>Enter payables and credit card statements into PCLaw</li><li>Assist with discovery and litigation tasks as assigned by attorneys</li><li>Perform general office duties: answering phones, managing email, client intake, photocopying, scanning, filing, timekeeping, and coordinating with building staff</li><li>Provide general support using Microsoft Office Suite and Adobe Acrobat</li></ul><p><br></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>E-file legal documents and create shell pleadings</li><li>Maintain attorneys’ monthly and weekly calendars and check tentative rulings</li><li>Open, scan, and summarize incoming mail; save to Time Matters</li><li>Enter and track incoming checks; deposit checks at the bank</li><li>Manage conference room and visitor access scheduling</li><li>Intake potential new client calls and summarize for attorney review</li><li>Enter payables and credit card statements into PCLaw</li><li>Assist with discovery and litigation tasks as assigned by attorneys</li><li>Perform general office duties: answering phones, managing email, client intake, photocopying, scanning, filing, timekeeping, and coordinating with building staff</li><li>Provide general support using Microsoft Office Suite and Adobe Acrobat</li></ul><p><br></p>
We are looking for an experienced Procurement Specialist to join our team on a long-term contract basis. In this role, you will oversee daily procurement activities, ensuring smooth operations across multiple departments while maintaining compliance with internal processes. This position is fully remote and based in San Francisco, California, offering an excellent opportunity to collaborate with cross-functional teams such as Accounting, IT, Legal, and Marketing.<br><br>Responsibilities:<br>• Manage daily procurement operations, including tracking and responding to requests from various departments.<br>• Review and maintain accurate purchase records, ensuring all documentation is properly filed.<br>• Handle contract management and review processes, collaborating closely with the legal department.<br>• Process an average of 6-9 purchase orders daily, ensuring all approvals are secured.<br>• Work with cross-functional teams to address procurement needs, including Accounting, IT, Legal, and Marketing.<br>• Support contract negotiations, with a focus on marketing and IT-related agreements.<br>• Utilize procurement systems to streamline workflows and manage ticketing requests.<br>• Stay up-to-date with procurement policies and post updates or news using tools like SharePoint.<br>• Assist in onboarding and transitioning processes for team members, ensuring seamless handovers.<br>• Collaborate with the Procurement Manager to refine and improve procurement processes.
<p>A well-funded, late-stage technology startup is seeking a highly organized and proactive Corporate Paralegal to support the company’s Sr. Director of Compliance during a key period of legal team transition. This interim role plays a critical part in maintaining corporate governance, regulatory tracking, and legal administrative operations as the team prepares for long-term growth and potential financing events. While the legal team is ideally seeking a part-time resource who can work onsite 1–2 days per week, they are open to full-time hours and remote flexibility for the right candidate.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft and maintain board resolutions, manage minute books, and support subsidiary governance and corporate filings</li><li>Coordinate and track regulatory and litigation matters, including subpoenas, correspondence with government agencies, and internal compliance logs</li><li>Monitor and respond to the legal@ inbox, triaging requests related to contracts, regulators, policies, or investor communications</li><li>Support shareholder and investor rights documentation, including materials related to financing rounds or IPO readiness</li><li>Maintain organized records of legal obligations, audit responses, policy documentation, and corporate approvals</li><li>Work cross-functionally with internal teams and outside counsel to ensure timely and compliant legal operations</li></ul><p><br></p>
<p>The Workplace Coordinator ensures the efficient functioning of office operations and facilities, creating a productive and positive work environment. Responsibilities include managing office supplies and systems, coordinating maintenance and vendor services, supporting workplace safety and compliance, and assisting with event planning and employee support. Strong organizational skills, attention to detail, and effective communication are essential for success in this role.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide comprehensive administrative and office management support to ensure smooth operations within the President’s Office. This position requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors, providing a warm and welcoming reception while directing inquiries appropriately.<br>• Manage incoming calls, screen and route them to the correct personnel, and ensure accurate message-taking with timely follow-ups.<br>• Oversee office supply inventory, purchasing, organization, and maintenance, as well as coordinate equipment repair and upkeep.<br>• Assist with daily office operations such as document preparation, archiving, photocopying, and mail processing.<br>• Schedule and coordinate meetings and events, including room reservations, catering services, and audiovisual support.<br>• Provide executive-level administrative support to the Chief of Staff, including calendar management, meeting preparation, and follow-up tasks.<br>• Prepare, proofread, and format correspondence, reports, and presentation materials, ensuring high-quality output.<br>• Process financial transactions for the President’s Office and maintain accurate records for periodic reporting.<br>• Collaborate with student interns on various projects and tasks as needed.<br>• Support preparations for Board and Executive Committee meetings by assisting with logistics and documentation.
