We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance.
Responsibilities:
• Strategically manage and organize executive schedules to ensure optimal use of time
• Handle administrative tasks to ensure smooth operation of the team
• Proactively anticipate the needs of the executive and make necessary arrangements
• Run errands including but not limited to picking up breakfast and lunch
• Provide high-level support to high net worth executives
• Maintain discretion and confidentiality in relationships with all board members
• Organize travel arrangements and itineraries with attention to detail and accuracy
• Perform other duties as assigned to support the executive
• Act as a point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
If this person is you, please apply directly to victoria.iacoviello@roberthalf
• Minimum of 5 years of experience in an Executive Assistant role or similar
• Proven expertise in Administrative Assistance
• Proficient in Calendar Management, including scheduling and prioritizing appointments
• Ability to handle Personal Errands for executives, demonstrating a high level of discretion and trustworthiness
• Exceptional organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite or similar office management software
• Ability to multitask and prioritize tasks effectively
• High level of professionalism and confidentiality
• Ability to work well under pressure and meet tight deadlines.