We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department.
Responsibilities:
• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.
• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.
• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.
• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.
• Track and maintain records of project progress, budgets, and other important operational metrics.
• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.
• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.
• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.
• Manage expenses, prepare expense reports, and assist with financial tracking as needed.
• Perform other administrative tasks as required to support the VP and the operations team.
• Bachelor's degree in Business Administration or relevant field preferred
• Proven track record of providing high-level administrative support in a fast-paced environment
• Proficiency in administrative procedures and office management
• Excellent administrative skills with an ability to prioritize tasks effectively
• Experience in supporting senior-level executives, preferably within the retail sector
• Strong knowledge of office software, including word processing, spreadsheets, and presentation software
• Ability to handle confidential information with discretion and integrity
• Excellent written and verbal communication skills
• Detail-oriented with strong organizational skills
• Ability to multitask and meet deadlines without compromising on work quality
• Demonstrated ability to work effectively both independently and as part of a team