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30 results for Administrative Assistant in Nazareth, PA

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Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.

How you will make an impact

· Organize, schedule, and confirm appointments/meetings

· Track and analyze accounting data

· Coordinate conference calls

· Calendar Management

· Benefits Administration

· Draft internal/external correspondence

· Point of contact for outside vendors

· Provide research as needed

The ideal Administrative Assistant will preferably have a Bachelors degree in Business Administration or similar but NOT required.

Other requirements for the Administrative Assistant role include and are not limited to:

· 2+ years of administrative support experience

· Property Management experience a plus

· Any accounting software experience preferred

· Proficiency in Microsoft Office Suite

For more information on this Administrative Assistant position and other full time accounting and finance opportunities, please contact us at 484.214.2831 and reference JO#03710-0013162175.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

30 results for Administrative Assistant in Nazareth, PA

Administrative Assistant Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed

Administrative Assistant We are offering a part time contract employment opportunity for an Administrative Assistant at our Princeton, New Jersey location. This role primarily revolves around providing administrative assistance, managing calendars, and ensuring smooth communication within the team. This is a part time role, Tues-Thurs only. Responsibilities:• Oversee and manage executive calendars to ensure efficient scheduling and organization• Facilitate communication within the team, ensuring all members are informed of updates and changes• Coordinate and participate in conference calls, taking detailed minutes for future reference• Handle email correspondence, ensuring timely and appropriate responses• Use Microsoft Office Suites for various administrative tasks such as document creation, data management, and presentations• Provide comprehensive administrative assistance to ensure smooth operation of the office.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the industry, based in WEST LAWN, Pennsylvania. The role involves maintaining and managing accounts, handling customer service, and administering office operations. Responsibilities: • Handle incoming service calls and distribute them to the appropriate personnel. • Manage accounts receivable, including tracking past due accounts. • Create and maintain office records, work tickets, and invoice accrual sheets. • Assist in coordinating manpower scheduling for technicians. • Attend department meetings, taking notes and maintaining records of proceedings. • Process subcontracts and new monitoring contracts. • Review and update monitoring accounts daily. • Maintain and update daily calendar for technicians. • Ensure compliance with safety regulations, including the collection of safety talks. • Perform basic accounting functions such as billing, accounts receivable, and accounts payable. • Assist in resolving any issues or corrections needed by the Corporate Branch. • Handle customer requests and inquiries. • Coordinate manpower with Corporate Service Department and/or other branch offices as needed.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in the construction industry, based in Malvern, Pennsylvania. This role offers a long-term contract employment opportunity, where you will be expected to manage customer interactions, maintain accurate records, and handle a wide range of administrative tasks. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service at all times. • Manage data entry tasks with high precision and efficiency. • Engage in email correspondence, ensuring prompt and detail-oriented responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks. • Schedule appointments, ensuring smooth coordination and minimal scheduling conflicts. • Maintain accurate tracking logs and customer records. • Process insurance and workers' compensation documents as required. • Monitor customer accounts and take necessary action as needed. • Resolve customer inquiries in a timely and effective manner. • Assist in various ad-hoc administrative tasks as required.

Administrative Assistant We are a firm in the legal industry, situated in Parsippany, New Jersey, and we're currently seeking an Administrative Assistant. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be responsible for a variety of tasks, from processing customer applications to maintaining accurate customer records and resolving customer inquiries. This position also involves monitoring customer accounts and taking appropriate action. Responsibilities: • Handling incoming mail and routing them to the appropriate channels. • Downloading, saving, and organizing documents into virtual files and folders. • Answering and forwarding telephone calls, as well as providing information where necessary. • Management of contacts in Outlook and the firm's contact management system. • Arranging travel for attorneys and clients. • Coordinating conference calls, meetings, and appointments, inclusive of room reservations and catering when necessary. • Entering deadlines into the firm's docketing system. • Submitting requests for invoice payments, checks, and expense reimbursements. • Creating, editing, formatting, and proofreading documents. • Assisting with the corporate closing process and post-closing process. • Registering attorneys for seminars and annual memberships. • Assisting with filings, mailings, and other projects. • Supporting the team and performing other duties as assigned.

Part-time Administrative Assistant Perform clerical duties such as data entry, filing, and organizing documents. Answer and direct phone calls, emails, and in-person inquiries to the appropriate team members. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in creating and managing reports, spreadsheets, and presentations with accuracy. Manage office supplies and assist with office organization. Provide support for additional office projects and tasks as needed.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Administrative Assistant Are you a detail-oriented professional who thrives in a fast-paced environment and has a passion for providing top-level administrative support? Robert Half is seeking a skilled and proactive Executive Administrative Assistant to join a local and growing team. In this role, you will have the opportunity to contribute to the success of the executive leadership team and make a meaningful impact on the organization. Key Responsibilities<ul><li>Coordinate and manage complex executive schedules, ensuring all meetings, appointments, and engagements are effectively organized.</li><li>Arrange and prepare for meetings, including securing venues, preparing agendas, and taking detailed minutes.</li><li>Handle inbound and outbound communications (emails, calls, memos, etc.) on behalf of senior executives, ensuring professionalism and timeliness.</li><li>Plan and coordinate domestic and international travel itineraries, manage logistics, and resolve travel-related issues as needed.</li><li>Create, edit, and format documents, presentations, and reports with a high level of attention to detail.</li><li>Act as a liaison between executives and internal/external stakeholders while managing confidential and sensitive information.</li><li>Perform additional duties as needed, including expense reporting, project management support, and assisting with event planning.</li></ul>

Administrative Assistant Job Title: Part-Time Administrative Assistant (Temporary – 6 Months, Onsite)Location: Huntingdon Valley, PAJob Type: Part-Time | Temporary | Contract (6 Months)Schedule: 24 hours per week (3 days/week, 8-hour shifts) | Monday–Friday (Standard business hours: 8:00 AM – 5:00 PM)Work Environment: 100% Onsite About the Role:We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support our Director of Quality in preparing for an upcoming audit. This temporary, 6-month position focuses on administrative tasks such as data entry, document scanning, filing, and ensuring all paperwork is properly organized and stored. The ideal candidate will have strong attention to detail and experience with Microsoft Office and SharePoint for document management. Responsibilities:<ul><li>Perform data entry and update information in company systems.</li><li>Scan, file, and organize documents to ensure completeness and accuracy.</li><li>Assist in reviewing and reconciling paperwork to ensure all required documents are accounted for.</li><li>Maintain electronic records using Microsoft Office and SharePoint.</li><li>Support the Director of Quality with various administrative tasks as needed to prepare for the audit.</li><li>Ensure compliance with document control policies and procedures.</li></ul>

Office Assistant Robert Half is seeking a detail-oriented and proactive Office Assistant to support day-to-day operations at a local and growing company. The ideal candidate will provide administrative support across various functions and play a critical role in maintaining office workflows and meeting team needs. This position requires excellent communication skills, multitasking abilities, and a commitment to delivering exceptional service. Responsibilities: <ul><li>Provide comprehensive administrative assistance to the team, including organizing meetings, managing phone correspondence, and addressing email communications.</li><li>Ensure efficient office operations by overseeing file management, maintaining supplies, and performing general office maintenance.</li><li>Support the creation and preparation of reports, documents, and professional correspondence.</li><li>Handle property management responsibilities, including tenant liaison and managing lease-related documentation.</li><li>Respond to inquiries from clients, vendors, and team members in a timely and professional manner.</li><li>Assist with accounting tasks such as processing invoices and tracking expenses.</li><li>Contribute to marketing efforts and social media activities by posting updates and coordinating communications.</li></ul>

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Executive Administrative Assistant Are you an organized multitasker with a passion for helping leaders succeed? Join a dynamic and growing organization, as an Executive Administrative Assistant! This is an excellent opportunity for someone looking to gain hands-on experience supporting senior leadership.As an integral part of the team, you’ll assist executives by managing schedules, organizing communications, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel.</li><li>Prepare meeting materials, take notes, and organize follow-up action items.</li><li>Handle and prioritize email correspondence on behalf of the executives.</li><li>Assist in creating PowerPoint presentations, reports, and internal documents.</li><li>Act as a gatekeeper for communication, ensuring efficient flow of information.</li><li>Perform general administrative tasks such as filing, data entry, and expense tracking.</li><li>Coordinate with internal teams and external stakeholders to follow up on project deadlines and deliverables.</li></ul>

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in the Parsippany, NJ area. This role is integral to our operations, requiring the individual to provide administrative support, manage the CEO's calendar, and handle internal and external communications efficiently and professionally. As an Executive Assistant, you will be the main point of contact for all matters related to the CEO. Responsibilities:• Efficiently manage the CEO's active schedule, ensuring all appointments and meetings are timely and well-coordinated.• Handle administrative duties for the CEO, including preparing correspondence and completing expense reports.• Arrange detailed travel plans for the executive team, including itineraries and meeting documents.• Coordinate logistics for high-level meetings within the organization and with external parties.• Handle confidential materials and correspondence with utmost discretion.• Act as the CEO's gatekeeper, managing requests from colleagues and clients for resources, information, and decision follow-ups.• Delegate tasks and information requests to other employees, ensuring follow-ups are completed.• Record and distribute minutes from executive and other meetings, tracking and following up on open items.• Maintain organized files of reference materials for projects or clients as needed.• Answer and screen incoming calls, initiating outgoing calls as requested.• Keep the CEO updated on all activities, correspondence, and upcoming deadlines.• Uphold our brand's core values, approach, and high standards of excellence in all client, media, and public interactions.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Wayne, Pennsylvania. This role is fully onsite in a law office and involves executive support, scheduling, and expense reporting. Responsibilities: • Deliver executive support to ensure smooth office operations.• Manage scheduling and calendaring using tools such as Google Calendar and Office Suite.• Handle expense reporting using financial software like ADP.• Utilize communication software such as Cisco Webex Meetings for conference calls and correspondence.• Maintain customer relationship management with the help of CRM tools.• Perform timekeeping duties with the use of systems like Kronos Timekeeping and About Time.• Manage and coordinate conference calls to facilitate effective communication.• Ensure all correspondence is handled professionally and promptly.• Use Concur for tracking expenses and producing reports.• Employ calendar management skills to organize and schedule meetings and appointments.

Executive Assistant Executive Assistant,ADP - Financial Services,Cisco Webex Meetings,Concur,CRM,Kronos Timekeeping Syst

Executive Assistant We are recruiting for an Executive Assistant role based in Norristown, Pennsylvania, 19406, United States. This is a short term contract employment opportunity in the industry. The Executive Assistant will be responsible for a variety of administrative tasks, including the use of Microsoft Office Suites and excellent writing skills. Responsibilities: • Effectively utilize Microsoft Office Suites for various administrative tasks • Draft and edit written documents and communications • Coordinate and schedule meetings, appointments, and travel arrangements • Maintain an organized system of electronic documents for easy retrieval • Act as a liaison between the executive and other staff members • Assist in the preparation of reports and presentations • Utilize excellent writing skills in correspondence and communication • Handle confidential information with discretion • Support other team members as needed • Provide high-quality administrative support to the executive.

HR Assistant Robert Half is currently seeking an HR Assistant to join an established team at a growing and local company. The successful candidate will be instrumental in supporting various Human Resources functions. Responsibilities:<ol><li>Assist in talent acquisition and recruitment processes.</li><li>Conduct employee onboarding and help plan training & development.</li><li>Support the maintenance of employee records, according to policy and legal requirements.</li><li>Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.</li><li>Help to implement company culture, values and policies.</li><li>Provide clerical support to the HR department.</li><li>Assist in the development and implementation of human resource policies.</li></ol>

Legal Assistant We are seeking a Legal Assistant for an ongoing contract opportunity. The successful candidate will primarily work within Construction and Appellate litigation and should have experience with case management software, client relations, and communication. This role is crucial to our team, ensuring efficient processing and administration. Responsibilities:• Manage and organize legal documents and client information using Aderant, Adobe Acrobat, and the Automated City Register Information System (ACRIS)• Maintain comprehensive records and ensure efficient processing of client cases• Handle billing functions accurately and efficiently• Manage calendars, schedule appointments, and meetings related to legal cases• Foster strong client relations through exceptional communication skills and a detail-oriented demeanor• Contribute to the administration of claims, ensuring all relevant information is accurately recorded and updated• Use CompuLaw for effective case management and tracking• Resolve client inquiries promptly and with a detail-oriented approach

Accounting Assistant We are offering a permanent employment opportunity for an Accounting Assistant based in Piscataway, New Jersey. As an Accounting Assistant, you will be playing a crucial role in both the human resources and finance departments, ensuring smooth operations by handling payroll functions, accounts payable and receivable, bank reconciliations, and more. Responsibilities: • Assisting the human resources department by managing payroll functions such as data entry of timesheets and setting up new employees• Providing support to the finance director by handling billing, accounts payable and receivable, bank reconciliations, and expense reports• Ensuring all business transactions are reasonable, appropriate, and necessary, and safeguarding unit assets• Complying with operational policies and procedures, and conducting monthly analysis of budget activity• Monitoring financial and operational risk, and overseeing cash receipts• Administering and reconciling assigned departmental, sponsored, and non-sponsored accounts, including forecasting, commitments analysis, year-end support, and ongoing maintenance• Assisting with grant proposal checklists, budget template, and uploading required documents• Managing the monthly billing process and resolving any errors or payment issues• Providing support for cash management and Oracle entries.

Sales Assistant We are seeking a dedicated Sales Assistant to join our dynamic team in Somerset, NJ. In this role, you will be responsible for providing customer support, managing orders, and assisting the sales team with various operations. This position offers a long-term contract opportunity Responsibilities:• Provide proactive customer support to enhance customer satisfaction levels• Assist the sales team in creating quotes for large accounts and major agreements• Handle any pricing discrepancies to ensure consistent pricing and manage forecasts• Support sales team with Sales Agreements preparation and maintain updates• Collaborate cross-departmentally to improve and maintain efficient workflows• Assist in gathering and ensuring customer forecasts are entered into the ERP System accurately• Provide support to the team for large accounts and sales agreements• Mentor and train other Sales Assistants and assist in event planning organization• Research the inventory, manage virtual returns and estimate shipping costs• Monitor order and shipment issues and provide solutions to enhance customer experiences

Facilities Assistant Are you a highly organized individual with strong attention to detail and a hands-on approach to problem-solving? Robert Half is seeking a Part-Time Facilities Assistant to assist with quality testing of products for a rapidly growing local company. Responsibilities:<ul><li>Conduct regular testing of samples to ensure compliance with established quality standards and specifications (Source: RH Acronym Guide.docx).</li><li>Analyze test results and document findings thoroughly, providing detailed reports on any identified deviations or defects.</li><li>Collaborate with production teams to address and resolve quality issues promptly.</li><li>Monitor and record key performance indicators (KPIs) related to product quality and testing outcomes.</li><li>Maintain and calibrate testing equipment as needed to ensure reliable operation (Source: QA Documentation Standards).</li><li>Ensure proper documentation and archiving of all testing data for audit and traceability purposes.</li></ul>

Human Resources (HR) Assistant Robert Half is seeking a detail-oriented and highly organized Human Resource Assistant to join a local and growing organization. As an HR Assistant, you will play a vital role in supporting the administrative functions of the HR department and helping to maintain a positive workplace culture. This role is ideal for a professional with excellent interpersonal skills and a passion for helping others, who thrives in a fast-paced environment. Responsibilities:<ul><li> Manage and maintain employee records, ensuring confidentiality and accuracy of all HR documentation. Process new hire paperwork, terminations, and updates to employee information </li><li> Assist in recruiting processes, such as posting job openings, coordinating interviews, and communicating with candidates and hiring managers</li><li> Facilitate new hire orientation processes, ensuring employees are set up for success in their roles.</li><li> Act as a point of contact for employee questions regarding HR policies, benefits, and procedures, escalating more complex queries to senior HR professionals as needed.</li><li>Help ensure the organization complies with federal, state, and local employment laws and regulations.</li><li> Update and maintain HRIS (Human Resources Information System) databases with employee information. Generate HR reports and metrics for leadership </li><li> Assist with benefits enrollment, employee leave tracking, and addressing benefits-related inquiries.</li><li> Coordinate HR-related activities and events, including training programs, employee engagement initiatives, and company-wide meetings.</li></ul>

Legal Assistant We are offering an exciting opportunity in the legal industry located in HUNTINGDON VALLEY, Pennsylvania. The role is for a Legal Assistant who will be performing a range of administrative and clerical functions in our corporate department. Responsibilities: • Administering support to the managing member • Managing client relations and maintaining effective communication • Overseeing scheduling and calendar management • Preparing and managing legal documents • Handling claim administration and billing functions • Ensuring proficiency in the use of Microsoft Word • Operating legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw • Performing case management tasks.

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