20 results for Office Manager in Natick, MA

Office Manager

Beverly, MA
onsite
Temporary
18 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Office Manager to oversee daily operations in a fast-paced law office located in Beverly, Massachusetts. In this contract position, you will play a vital role in supporting attorneys and paralegals, ensuring smooth administrative processes and excellent client service. This role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities effectively. Responsibilities: • Organize and maintain office calendars, scheduling appointments, meetings, and conference calls for attorneys and paralegals. • Coordinate mail handling by receiving, sorting, scanning, and filing documents into the office's legal management system. • Procure office supplies and manage inventory to ensure uninterrupted operations. • Provide comprehensive administrative support to attorneys and paralegals, ensuring projects and tasks are completed efficiently. • Handle sensitive legal documents and client communications with professionalism and discretion. • Ensure the office runs smoothly by managing daily operations and addressing logistical needs. • Assist in maintaining accurate records and filing systems to support legal processes. • Communicate effectively with clients and team members to facilitate case management and scheduling. • Monitor accounts payable and handle basic receptionist duties as needed.
2026-03-04T00:00:00Z

Office Manager

Burlington, MA
onsite
Permanent
60000 - 80000 USD / Yearly
Robert Half is working with a respected professional services firm in the Burlington, MA area seeking an Office Manager to join its team. This role is permanent and would be in office 5 days per week. Our client is looking for an Office Manager to support administrative efforts across the office along with some general bookkeeping tasks. The desired candidate should have some light experience with billing and payroll, ideally with QuickBooks experience. Responsibilities will also include managing some of the company's social media, and LinkedIn presence. There will be some light HR tasks too. For the right candidate our client is looking to offer a starting base salary around $70-80K. The benefits are competitive. If interested and qualified please apply to this listing, or send your resume direct to Bill.Nichols@roberthalf. Thanks!
2026-02-17T00:00:00Z

Operations Manager

North Waltham, MA
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Operations Manager to drive and oversee various projects and initiatives within the operations department. This role will collaborate closely with senior leadership to ensure accurate reporting and effective communication to support decision-making processes. As part of a long-term contract position, the successful candidate will play an integral role in optimizing operations and delivering strategic results. Responsibilities: • Lead technical reporting efforts and manage ad-hoc project needs within the operations department. • Analyze operational data and metrics, synthesize findings, and prepare comprehensive reports or presentations. • Partner with senior leaders to align reporting and analytical needs with business objectives. • Maintain regular communication with internal teams to stay updated on organizational practices and performance indicators. • Develop innovative analytical approaches to address complex issues and create new metrics where gaps exist. • Build consultative relationships with teams to understand strategic goals and reporting requirements. • Coordinate key operations projects and initiatives that hold strategic importance for the business unit. • Mentor and provide guidance to team members to support the execution of the operations strategy. • Facilitate data-driven decision-making processes by delivering accurate and insightful reports. • Undertake additional responsibilities as required to meet organizational needs.
2026-02-09T00:00:00Z

IT Manager

Nashua, NH
onsite
Permanent
0 - 0 USD / Yearly
We are looking for an experienced IT Manager to oversee technology operations within the gaming industry in Nashua, New Hampshire. This role requires strong leadership and technical expertise to ensure seamless integration between gaming activities and IT systems. The ideal candidate will excel at managing infrastructure while supporting peak gaming schedules. Responsibilities:• Act as the primary liaison between operations and IT departments to ensure smooth communication and alignment.• Develop and implement strategies to optimize IT systems for peak gaming activities.• Manage and maintain Active Directory, ensuring secure and efficient system access.• Oversee backup technologies to safeguard critical data and ensure business continuity.• Configure and troubleshoot Cisco technologies to maintain reliable network performance.• Supervise computer hardware installation and maintenance to support gaming systems.• Establish and enforce configuration management practices to maintain system consistency.• Monitor IT systems and proactively address issues to minimize downtime.• Collaborate with stakeholders to revise and improve schedule rotations for high gaming activity periods.• Train and mentor IT staff to enhance team performance and technical capabilities.
2026-02-09T00:00:00Z

Bookkeeper

Westborough, MA
onsite
Permanent
60000 - 68000 USD / Yearly
We are looking for an experienced Bookkeeper to join our team in thge Northborough area , Massachusetts. This role involves managing financial transactions, ensuring accuracy in accounts payable and receivable processes, and maintaining organized financial records. The ideal candidate will bring expertise in bookkeeping practices, compliance, and reconciliation to support effective financial operations. Responsibilities:• Process vendor invoices and ensure proper approvals for timely payments.• Generate accurate customer invoices and track payment statuses effectively.• Reconcile monthly reports for accounts payable and receivable, ensuring financial accuracy.• Prepare and execute payment transactions via checks, wire transfers, or expense reports.• Maintain detailed financial records and assist with audits, including 1099 processing.• Resolve billing discrepancies and maintain clear communication with vendors and customers.• Perform monthly reconciliations for general ledgers and checkbooks across multiple entities.• Utilize QuickBooks Enterprise to manage bookkeeping tasks and reporting.• Handle financial operations for multi-entity organizations, managing 15-20 general ledgers.• Prepare financial reports and analysis using Microsoft Excel. For immediate consideration please call me directly. 508-205-2127 Eric Lebow
2026-03-06T00:00:00Z

Bookkeeper

Boston, MA
onsite
Permanent
70000 - 80000 USD / Yearly
*Bookkeeper* Our client is looking for a meticulous and dedicated Bookkeeper to join our team in Boston, Massachusetts. This hybrid role offers flexible working hours and combines accounting expertise with administrative responsibilities. The ideal candidate will possess strong QuickBooks skills, excellent communication abilities, and a proactive approach to managing financial and organizational tasks. Responsibilities:• Process vendor bills, purchase orders, and client invoices efficiently, ensuring accuracy in managing approximately 100 invoices per month.• Handle accounts payable and receivable, including deposits and collections, while maintaining detailed records.• Monitor and track monthly license usage for clients, preparing accurate billing statements.• Prepare expense reports, payroll, sales tax returns, and contractor 1099s in compliance with regulations.• Coordinate HR-related tasks such as benefits administration and employee onboarding in collaboration with external partners.• Communicate effectively with clients, including addressing overdue payments with professionalism and patience.• Identify and resolve billing discrepancies promptly while providing support for administrative projects.• Collaborate with technical and engineering teams, developing a working knowledge of industry-specific terminology.• Maintain high standards of adaptability and teamwork, contributing to a dynamic and cooperative work environment.
2026-02-11T00:00:00Z

Payroll Manager

Medford, MA
onsite
Permanent
100000 - 130000 USD / Yearly
We are looking for an experienced Payroll Manager to oversee and manage payroll operations in Medford, Massachusetts. The ideal candidate will bring a wealth of knowledge in payroll systems, compliance regulations, and multi-state payroll processes. This role requires someone with strong attention to detail who can ensure accurate and timely payroll execution while maintaining compliance with federal and state regulations. Responsibilities: • Manage and oversee full-cycle payroll operations, ensuring accuracy and timeliness in all payroll processes. • Handle multi-state payroll processing, including compliance with varying state laws and regulations. • Utilize ADP Workforce Now to execute payroll tasks efficiently and maintain system integrity. • Coordinate bi-monthly payroll processing, ensuring all deadlines are met without errors. • Oversee payroll for union employees, including adherence to union agreements and regulations. • Ensure compliance with federal and state payroll laws, staying up-to-date with any changes. • Collaborate with HR and accounting teams to align payroll operations with organizational goals. • Investigate and resolve payroll discrepancies promptly to maintain employee satisfaction. • Prepare and submit payroll reports to management, offering insights and recommendations. • Implement strategies for process improvement within payroll operations to enhance efficiency.
2026-03-02T00:00:00Z

Administrative Assistant

Milford, MA
onsite
Temporary
17 - 19 USD / Hourly
Robert Half's client in Milford is looking for an administrative assistant for a 3-month long assignment. Responsibilities: - Answering phones and making appointment reminder calls - Greeting consumers, collecting co-payments - Entering billing and other data into the electronic health record - General administrative duties including managing medical records, medical billing data, filing, copying, scanning, supplies Duration: 3 months Hours: Monday to Friday 9am- 5pm APPLY NOW is you are interested!
2026-03-06T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations in an office environment that values attention to detail. This role requires excellent organizational skills and the ability to multitask effectively. As part of a long-term contract, you will play a vital role in ensuring smooth administrative workflows and providing exceptional support to the team. Responsibilities: • Manage and maintain office organization, including scheduling meetings and coordinating appointments. • Answer and direct inbound calls with accuracy and courtesy. • Perform data entry tasks to ensure information is updated and organized. • Provide receptionist support, including greeting visitors and managing front desk operations. • Assist with document preparation, filing, and record management. • Coordinate office supplies and ensure inventory is stocked appropriately. • Support team members with administrative tasks to optimize productivity. • Communicate effectively with both internal and external stakeholders. • Handle confidential information with discretion and care.
2026-03-03T00:00:00Z

Administrative Assistant

Warwick, RI
onsite
Permanent
60000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly. Responsibilities:• Answer and direct incoming phone calls with efficiency and courtesy.• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.• Assist with tax return processing by scanning, uploading, and assembling client packages.• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.• Track and oversee the status of electronically filed tax returns.• Organize and maintain filing systems, ensuring documents are properly stored and accessible.• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.
2026-03-03T00:00:00Z

Administrative Assistant

Upton, MA
onsite
Contract / Temporary to Hire
18 - 22 USD / Hourly
Robert Half's client in Wellesley is looking for an Administrative Assistant to assist an advisor in the financial planning space. Key responsibilities include: - Email triage - Follow up emails / calls to clients - Ability to read and write english at a high level - Light calendar management - Mail distribution weekly _ Problem solving skills - Ability to be personable while on the phone Hours: 9a-5p M-F (1/2 hour paid lunch) Pay rate; $18-$22 (based on experience) - On-site for first 6-8 weeks with 1 day hybrid following (potentially)
2026-03-06T00:00:00Z

Accounting Manager

Salem, MA
remote
Temporary
39.5865 - 50 USD / Hourly
We are looking for an experienced Accounting Manager to join our team in Salem, Massachusetts. This is a Contract position ideal for professionals with strong expertise in operational accounting and a background in managing accounts payable, accounts receivable, and payroll processes. The role requires proficiency in QuickBooks Desktop and a detail-oriented approach to financial management. Responsibilities: • Oversee operational accounting tasks, including accounts payable, accounts receivable, and billing processes. • Manage payroll functions to ensure timely and accurate compensation for employees. • Perform month-end close procedures to maintain accurate financial records. • Reconcile general ledger accounts to ensure consistency and correctness in financial reporting. • Prepare and review journal entries for accurate documentation of financial transactions. • Assist in the preparation of financial statements and audits, ensuring compliance with industry standards. • Monitor and maintain internal accounting controls to safeguard company assets. • Utilize QuickBooks Desktop to manage and analyze financial data effectively. • Collaborate with team members to streamline accounting workflows and improve efficiency.
2026-03-03T00:00:00Z

Accounting Manager

Fitchburg, MA
onsite
Temporary
40 - 45 USD / Hourly
Our company is seeking an experienced and hands-on Accounting Manager for a contract assignment in Fitchburg, MA. The ideal candidate will have at least 5 years of progressive accounting experience, including a strong background in the higher education industry. This is a fully on-site role, and we’re looking for someone who thrives on face-to-face collaboration and is ready to hit the ground running. Responsibilities:<ul><li>Oversee day-to-day accounting operations, including general ledger, month-end close, and financial reporting</li><li>Manage accounts payable, accounts receivable, and payroll processes</li><li>Ensure compliance with GAAP and relevant regulatory requirements, including those specific to higher education</li><li>Develop, implement, and maintain effective internal controls</li><li>Prepare budget reports and support forecasting and audit processes</li><li>Mentor and guide junior accounting staff</li><li>Act as a key liaison with external auditors and other stakeholders</li></ul>
2026-02-25T00:00:00Z

Accounting Manager

Boston, MA
remote
Temporary
47.5 - 55 USD / Hourly
We are looking for an experienced Accounting Manager to join our team on a contract basis in Boston, Massachusetts. This role requires a skilled individual with strong attention to detail who can manage day-to-day accounting operations while supporting the finance team during a dynamic growth phase. If you thrive in a fast-paced environment and have a background in biotech or similar industries, this could be a great fit for you. Responsibilities: • Oversee daily accounting operations, ensuring accuracy and compliance with company policies. • Manage month-end close processes, including journal entries and account reconciliations. • Prepare and review financial statements to support audits and reporting requirements. • Collaborate with leadership on implementing internal controls and improving financial processes. • Act as a resource for the finance team, taking ownership of tasks and providing independent support. • Assist with the transition to NetSuite, offering insights and guidance as needed. • Support ongoing clinical trial accounting and provide expertise in biotech-related financial activities. • Partner with external consultants and internal stakeholders to ensure seamless financial operations. • Contribute to efforts aimed at readiness for public company reporting standards. • Handle general ledger maintenance and ensure adherence to industry best practices.
2026-02-11T00:00:00Z

Accounting Manager

Smithfield, RI
onsite
Contract / Temporary to Hire
55.4135 - 64.163 USD / Hourly
We are looking for an experienced Accounting Manager to join our team in Smithfield, Rhode Island. This Contract to permanent position offers an exciting opportunity to oversee critical accounting operations and contribute to the financial health of the organization. The ideal candidate will demonstrate strong leadership skills, excellent technical expertise, and a proactive approach to improving processes. Responsibilities:• Supervise daily accounting activities to ensure accuracy and compliance with standards.• Lead and mentor team members, supporting their attention to detail and growth.• Analyze existing accounting operations and implement effective improvements.• Manage risk assessment for the balance sheet and oversee impairment testing.• Ensure accurate valuation and management of inventory.• Administer processes related to asset management and capitalization.• Oversee complex journal entries, ensuring proper procedures are followed.• Assist with monthly financial close and documentation of processes.• Monitor compliance with financial regulations and support audits as necessary.• Configure and manage monthly financial reporting using Cognos software.
2026-03-03T00:00:00Z

Finance Manager

Natick, MA
onsite
Temporary
47.5 - 55 USD / Hourly
We are looking for a skilled Finance Manager to join our team on a long-term contract basis. This role involves overseeing key financial operations, including profit and loss analysis, margin assessments, and general accounting tasks. Based in Natick, Massachusetts, this position offers an excellent opportunity to contribute to a dynamic environment within the wholesale distribution industry. Responsibilities:• Prepare detailed profit and loss reports to provide insights into financial performance.• Conduct in-depth gross margin analyses to identify trends and variances.• Oversee and review financial statements to ensure accuracy and compliance.• Explain financial variances and offer actionable recommendations to improve outcomes.• Collaborate with external financial partners to facilitate reviews and audits.• Take on month-end accounting tasks to support the Controller and maintain smooth operations.• Handle special financial projects to drive improvements and address organizational needs.• Utilize advanced Excel functions to build financial models and streamline reporting processes.• Work independently to manage responsibilities while ensuring deadlines are met.
2026-02-27T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support key administrative functions for our team in Boston, Massachusetts. This contract position requires an individual who excels in managing schedules, coordinating meetings, and handling confidential correspondence with precision and efficiency. The ideal candidate will bring exceptional communication skills and a proactive approach to ensuring smooth day-to-day operations. Responsibilities: • Manage executive calendars, including scheduling meetings and prioritizing appointments. • Coordinate and facilitate virtual and in-person meetings using tools like Cisco Webex Meetings. • Prepare and distribute accurate and timely correspondence and documentation. • Oversee timekeeping processes and ensure accurate reporting using systems such as Kronos. • Handle expense reporting and approvals utilizing Concur. • Assist with CRM data entry and maintenance to ensure up-to-date client information. • Organize conference calls and ensure all participants have access to necessary materials. • Maintain efficient workflow for administrative tasks, ensuring deadlines are consistently met. • Provide direct support for financial services-related operations, including ADP processes. • Act as a liaison between internal teams and external stakeholders to ensure clear communication.
2026-03-05T00:00:00Z

Executive Assistant

Boston, MA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach. Responsibilities: • Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently. • Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics. • Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation. • Plan and execute logistics for board meetings, including preparation of materials and management of schedules. • Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors. • Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events. • Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions. • Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards. • Collaborate with team members to uphold a culture of excellence and high standards. • Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
2026-02-10T00:00:00Z

Operations Assistant

Boston, MA
onsite
Permanent
70000 - 75000 USD / Yearly
I’m currently partnering on an exciting opportunity for an Operations Associate to join a well-established and growing investment advisory firm. This role supports a team serving high-net-worth individuals, families, and institutional clients, with strong visibility to senior leadership and meaningful exposure across operations.What You’ll Be Doing:<ul><li>Preparing and submitting client account paperwork to custodians and ensuring timely completion</li><li>Maintaining and updating client records within CRM and portfolio management systems</li><li>Handling account maintenance requests, terminations, and special servicing needs</li><li>Assisting with alternative investment documentation (subscriptions, capital calls, redemptions)</li><li>Reviewing custodian alerts and resolving inquiries within defined service standards</li><li>Collaborating with internal teams to enhance processes, policies, and operational workflows</li><li>Supporting general office and administrative functions as needed</li></ul>
2026-02-26T00:00:00Z

Part-Time Bookkeeper

Providence, RI
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Part-Time Bookkeeper to join our team on a contract basis. Based in Providence, Rhode Island, this role focuses on managing financial transactions and ensuring accurate data entry for various processes. If you have a strong background in bookkeeping and an understanding of payroll systems, this position offers an excellent opportunity to contribute your expertise. Responsibilities: • Manage accounts payable and accounts receivable processes, ensuring timely and accurate entries. • Perform detailed bank reconciliations to maintain accurate financial records. • Handle data entry tasks related to open enrollment benefits. • Collaborate with team members to ensure payroll processes are understood and supported, without direct involvement in payroll processing. • Maintain organized and accurate financial documentation for auditing and reporting purposes. • Assist in coordinating benefits-related data and resolving discrepancies as needed. • Provide support in general bookkeeping tasks to ensure smooth financial operations.
2026-03-02T00:00:00Z