• Browse jobs
  • Find the right job type for you
  • Explore how we help job seekers
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Preview candidates
  • Contract talent
  • Permanent talent
  • Learn how we work with you
  • Executive search
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Technology
  • Risk, Audit and Compliance
  • Finance and Accounting
  • Digital, Marketing and Customer Experience
  • Legal
  • Operations
  • Human Resources
  • 2025 Salary Guide
  • Demand for Skilled Talent Report
  • Building Future-Forward Tech Teams
  • Job Market Outlook
  • Press Room
  • Salary and hiring trends
  • Adaptive working
  • Competitive advantage
  • Work/life balance
  • Diversity and inclusion
  • Browse jobs Find your next hire Our locations
    ;

    28 results for Construction Admin in Mountain View, CA

    RelevanceDate Posted
    Create a Job Alert
    Email me about new Construction Admin jobs in Mountain View, CA
    Are you sure you want to pass on this job?

    Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities:


    Key Duties and Responsibilities:

    • Undertaking daily operational tasks
    • Providing clerical and administrative support
    • Editing, proofreading, and finalizing documents
    • Setting up and maintaining files for assigned projects
    • Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents
    • Assisting in billing by processing invoices through the accounting department
    • Maintaining the construction project schedule/calendar
    • Ordering office supplies and performing additional tasks as necessary


    Candidate Experience and Qualifications:

    • Previous experience in a construction office is beneficial, but not mandatory
    • Proficiency in Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and cloud-based systems
    • Comfort with numbers and experience processing financial data
    • Knowledge of contracts, change orders, insurance certificates, and invoice processing
    • Flexibility and willingness to assist where needed
    • Proven track record as a quick learner with the ability to adapt quickly
    • Strong analytical and organizational skills
    • Excellent verbal and written communication skills
    • Fluency in Spanish is highly desired
    • Previous experience in HR or payroll is a plus
    • Friendly, reliable, and resourceful nature

    Key competencies for success in this role include:

    • Motivation to excel in a fast-paced environment.
    • Attention to detail and a problem-solving mindset.
    • Ability to collaborate effectively within a team.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    28 results for Construction Admin in Mountain View, CA

    Construction Admin Assistant <p>Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities:</p><p><br></p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Undertaking daily operational tasks</li><li>Providing clerical and administrative support</li><li>Editing, proofreading, and finalizing documents</li><li>Setting up and maintaining files for assigned projects</li><li>Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents</li><li>Assisting in billing by processing invoices through the accounting department</li><li>Maintaining the construction project schedule/calendar</li><li>Ordering office supplies and performing additional tasks as necessary</li></ul><p><br></p> Electrical Estimator <p>Robert Half has an an opening with a small, family owned electrical company in Daly City. Our client is looking for an experience Electrical Estimator with a strong background in MEP systems to join their team. The ideal candidate will be responsible for estimating electrical systems costs, ensuring accuracy, and supporting project teams throughout the bidding and execution phases. This role does require someone to travel to job sites. You will have access to a company vehicle.</p><p><br></p><p>This is a full time job with a salary of 104k - 120k. Please find the details of the role below and if interested, apply now. We are looking to start the interview process immediately. Do not wait, apply now. </p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Electrical Estimation:</strong> Accurately prepare detailed estimates for electrical systems in MEP projects, including power distribution, lighting, emergency systems, and other electrical systems.</li><li><strong>Bid Preparation:</strong> Review and interpret project plans, specifications, and contract documents to prepare comprehensive bids and proposals.</li><li><strong>Cost Analysis:</strong> Conduct material and labor cost analysis, including reviewing vendor quotes, and evaluating subcontractor proposals to ensure cost-effective solutions.</li><li><strong>Collaboration with Project Teams:</strong> Work closely with project managers, engineers, and procurement teams to ensure accurate and competitive estimates. Provide ongoing support throughout the project lifecycle.</li><li><strong>Risk Assessment:</strong> Identify potential risks and provide recommendations on cost control measures or alternate design solutions to mitigate risks.</li><li><strong>Take-offs and Quantities:</strong> Perform accurate electrical system take-offs, including quantities of electrical components and materials required for projects.</li><li><strong>Site Visits and Assessments:</strong> Conduct on-site evaluations and assessments when needed to gather information or clarify design specifications.</li><li><strong>Contract and Scope Reviews:</strong> Assist in reviewing contract terms and scope of work for clarity and completeness, ensuring alignment with the estimation.</li><li><strong>MEP Integration:</strong> Ensure the electrical estimates are integrated effectively with the mechanical and plumbing systems to ensure cohesive and coordinated bidding.</li><li><strong>Documentation and Reporting:</strong> Maintain accurate records of estimates, including documentation of assumptions, exclusions, and clarifications, for internal use and client reference.</li><li><strong>Post-Contract Support:</strong> Provide assistance with change orders and project-related cost updates during construction.</li></ul><p><strong> </strong></p><p><br></p><p><br></p> Payroll Supervisor/Manager/Director <p><strong>Payroll Manager - Construction Industry</strong></p><p>We have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul><p><strong>Interested?</strong> Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!</p> Fire Alarm Project Management Team - Assistant Project Manag <p>My client is seeking an organized, proactive, and detail-oriented individual to join their team as an Assistant Project Manager. This role supports the successful execution of fire alarm system projects, ensuring safety, compliance, and client satisfaction from start to finish.</p><p><br></p><p><strong>Responsibilities:</strong></p><p> In this role, you will:</p><ul><li>Assist the Project Manager with planning, coordinating, and managing fire alarm system projects.</li><li>Help organize project logistics, including scheduling, material procurement, and documentation.</li><li>Track progress to ensure projects stay on schedule, within budget, and meet quality standards.</li><li>Serve as a key communicator with internal teams, vendors, and clients to address project requirements.</li><li>Facilitate inspections, testing, and final closeout procedures.</li><li>Maintain well-organized project files for seamless workflow across all phases.</li><li>Assist in identifying and resolving challenges during the project lifecycle.</li><li>Ensure adherence to safety standards, codes, and regulations.</li></ul><p><br></p><p><br></p> Payroll Administrator <p>Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities.</p><p> </p><p><strong style="">Payroll Processing and Management: </strong></p><p>• Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.</p><p>• Manage payroll data entry, adjustments, and deductions accurately and on time.</p><p>• Ensure compliance with relevant laws, regulations, and company policies.</p><p>• Oversee post-to-GL procedures to maintain accurate financial records.</p><p>• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.</p><p>• Coordinate annual benefits enrollment and communications to employees.</p><p><br></p><p><strong>HR and Compliance:</strong></p><p>• Facilitate drug testing processes and ensure compliance with related policies.</p><p>• Process and manage LOA and Workers Compensation requests.</p><p>• Maintain accurate and organized employee records.</p><p>• Utilize ADP Workforce Now for payroll processing and reporting.</p><p>• Ensure data accuracy within the ADP system.</p> Payroll Specialist <p>We are offering a contract for a Payroll Specialist role in Hayward, California. This role will be primarily focused on managing various payroll responsibilities for a dynamic workforce, including both union and non-union personnel. The position requires maintaining confidentiality and ensuring compliance with all relevant regulations. The workplace is an office environment.</p><p><strong>** For immediate consideration, apply and contact Julian Sanchez on LinkedIn **</strong></p><p>Key responsibilities: </p><p><br></p><p>• Oversee the processing of weekly payroll for a diverse workforce, ensuring accurate and timely issuance of checks and direct deposits.</p><p>• Manage the maintenance of employee profiles and payroll information, such as union rates & fringes and payroll tax rates.</p><p>• Handle weekly payroll tax, garnishment, and 401k payments with precision.</p><p>• Prepare and submit weekly, quarterly, and annual payroll tax reports to the relevant governmental agencies.</p><p>• Oversee unemployment claims, union reporting, and audits, including OCIP and other payroll forms.</p><p>• Ensure strict compliance with union, state, and local agency requirements, including the processing of certified payroll reports.</p><p>• Collaborate with the accounting department to ensure the accuracy of payroll invoicing and reconciliation.</p><p>• Maintain confidentiality of employee data and protect payroll operations.</p><p>• Assist in resolving employee benefit issues as needed.</p> Assistant Controller, Property Accounting <p>Jeff Abrams with Robert Half is looking to onboard an Assistant Controller, Property Accounting in the Real Estate Property/Facilities Management industry for his client. This role is central to the efficient management of accounting processes for our property portfolio. The Assistant Controller will be expected to handle a wide range of tasks including overseeing the accounting for a portfolio of properties, conducting month-end/year-end closing functions, and managing relationships with outsourced accounting providers.</p><p><br></p><p>Responsibilities:</p><p>• Take charge of the accounting processes for a selection of properties</p><p>• Handle closing functions at the end of the month/year, including balance sheet reconciliations and calculation of property and construction management fees</p><p>• Ensure all accounting transactions align with fair value GAAP</p><p>• Oversee the accounting for property acquisitions and dispositions</p><p>• Prepare tax packages for external tax accountants and review the same</p><p>• Update personnel assignment schedules regularly</p><p>• Prepare and review periodic municipal tax filings</p><p>• Assist in coordinating audits and year-end accounting, including drafting footnote disclosures for property-level properties</p><p>• Prepare and review periodic lender compliance packages</p><p>• Update accounting policies and procedures documentation and assist in identifying internal control issues</p><p>• Supervise relationships with outsourced accounting providers; oversee third party operators</p><p>• Assist in the annual property-level budgeting process and provide oversight to periodic monitoring</p><p>• Mentor, train, and supervise existing and new team members</p><p>• Collaborate with other Accounting Teams, Property Management, Construction Management, and Investment Teams</p><p>• Develop and manage training programs for internal and external accountants</p><p>• Understand complex accounting transactions and make recommendations for accounting treatment to Property Controllers</p><p>• Identify process efficiencies in partnership with the Property Controllers.</p><p><br></p><p>If interested, please reach out to Jeff Abrams via LinkedIn</p> Property Administrator <p>Are you detail-oriented, organized, and ready to take on an exciting role in property management? We are seeking a <strong> Property Administrator</strong>! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management Support</strong></p><ul><li>Gather and analyze financial data to prepare reports and track expenses.</li><li>Oversee rent collection and manage accounts receivable processes.</li><li>Assist with budget preparation, monitor financial performance, and aid in implementing corrective action plans.</li><li>Review and approve vendor invoices while managing commercial vendor accounts.</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Compile and deliver routine property reports for stakeholders, including investors, lenders, and government entities.</li><li>Manage and update internal reporting dashboards.</li><li>Coordinate and consolidate reporting materials for external parties.</li></ul><p><strong>Project Management Support</strong></p><ul><li>Provide assistance with capital projects, ensuring timely and budget-conscious completion.</li><li>Collaborate with the Facility Manager to coordinate improvement projects and ensure vendor compliance.</li><li>Oversee insurance requirements and manage documentation for tenant construction projects.</li></ul><p><strong>Portfolio Systems Operation</strong></p><ul><li>Manage portfolio tools, including security system access and Yardi property management software.</li><li>Address Yardi-related inquiries and generate reports as needed.</li></ul><p><br></p> Controller <p>We are offering an exciting opportunity in the construction industry based in San Leandro, California. The role we have available is for a Controller, where you will be tasked with overseeing and managing a variety of accounting functions.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Accounting Operations</strong>: Oversees accounts payable/receivable, payroll, cash management, equipment and job costing, ensuring timely and accurate financial reporting, budgeting, and forecasting for effective decision-making.</li><li><strong>Compliance</strong>: Ensures compliance with local, state, and federal regulations, tax filings, and reporting. Implements internal controls to protect assets and maintain financial data accuracy.</li><li><strong>Process and Improvements</strong>: Leads the creation and optimization of accounting systems and tools (e.g., Trello boards, templates) to track progress and improve operational efficiency. Identifies and implements process improvements across accounting functions.</li><li><strong>Project Accounting</strong>: Collaborates with construction management to manage job costing, progress billing, and financial analysis, ensuring projects align with company goals.</li><li><strong>Human Resources</strong>: Works with HR to ensure smooth and compliant payroll operations, and supports employee lifecycle management (onboarding, reviews, offboarding).</li><li><strong>Financial Reporting and Audits</strong>: Prepares timely financial reports (rolling budget, WIP schedule, backlog, sales pipeline, monthly financials) for leadership. Supports annual audits, bank reconciliations, and vendor compliance to ensure smooth workflows for stakeholders.</li></ul> Administrative Assistant We are in the process of hiring an Administrative Assistant to join our construction team located in Cupertino, California. This role plays a crucial part in ensuring the seamless operation of our office and quarry activities by offering critical administrative support. <br><br>Responsibilities:<br>• Accurately issue weight certificates for various materials like sand, gravel, dirt, concrete, and asphalt.<br>• Maintain and keep current records of truck license numbers and tare weights.<br>• Generate and submit daily scale reports.<br>• Regularly verify customer account statuses and assist in keeping customer records accurate.<br>• Efficiently process sales transactions, including cash and credit card payments.<br>• Coordinate staffing schedules with management for high-volume days.<br>• Professionally manage inbound and outbound calls and direct them appropriately.<br>• Provide administrative assistance to other departments and team members as required.<br>• Assist in coordinating office projects and completing general administrative tasks.<br>• Maintain and organize records storage. Legal Secretary Robert Half is seeking a Transactional Legal Secretary for its large law firm client with an office in the East Bay (near BART / hybrid telecommute remotely 2 days/week). This position supports an equity partner and 2-3 senior practitioners in the real estate and land use practice groups. The firm specializes in public law and their clientele are municipalities and government entity clients. The seat is open because the partner's longtime secretary is moving.<br><br>Duties include: regular client interaction, word processing, formatting, and editing of legal documents, and interfacing with the accounting department re: inputting/cleaning up attorney time for monthly client billing. <br><br>Qualifications include: (i) 3+ years of real estate, land use, corporate, or transactional legal secretary experience; (ii) impeccable proofreading, formatting, editing, and redlining skills; and (iii) proficiency with MS Word document, PowerPoint presentations, Excel spreadsheet creation, and document comparison software.<br><br>This is an established law firm with long-term, happy staff (low turnover) and friendly, flexible management. The annual base salary range is $80,000 – 100,000+/yr, DOE, and the employment benefits offered are very generous. 37.5 hour work week. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you! Associate Attorney <p>Robert Half is working with an outstanding firm looking for a a highly motivated and experienced Associate Attorney to join their construction law practice. This is an excellent opportunity for a talented attorney to work on complex construction projects and government contracts, representing a diverse range of clients.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, negotiate, and administer construction contracts for owners, contractors, designers, and professionals.</li><li>Represent clients in litigation or arbitration matters related to construction projects.</li><li>Manage procurement-related issues, including contract administration, risk management, dispute avoidance, and claim documentation.</li><li>Handle matters involving equitable adjustments, impact and delay claims, change order and extra work disputes, requests for equitable adjustments, construction and design defects, and bid protests.</li><li>Conduct legal research and prepare comprehensive legal analyses to support client strategies.</li><li>Maintain excellent working relationships with clients and colleagues.</li></ul><p><br></p><p><br></p> Sr. Project Accountant We are seeking a Sr. Project Accountant to join our team in San Rafael, California. In this role, you will be responsible for managing customer billings, subcontractor payments, and ensuring compliance with various regulations. You will also provide crucial reports and analysis for effective project cost management. <br><br>Responsibilities <br><br>• Oversee the accurate and timely posting of customer billings and subcontractor payments<br>• Facilitate the management of all collections and provide essential AR data to the management team<br>• Ensure adherence to laws, regulations, and project-specific requirements, while maintaining records of compliance practices<br>• Support Project Management with necessary reports and analysis for efficient project cost management<br>• Manage customer communication regarding payment status in a detail oriented manner<br>• Coordinate weekly AR meetings with Executive Management<br>• Monitor and manage all compliance items required for payment, including lien releases, certified payroll, union letters, and others<br>• Set up jobs in Sage and import budgets from Heavy Bid<br>• Monitor the process for any non-automated true-up data from Sage into Heavy Job<br>• Generate weekly equipment surcharge and import it into Sage<br>• Reclass job costs as requested by PMs/PEs and provide job cost reports as needed<br>• Calculate monthly outside rental equipment fuel surcharge and import it into Sage<br>• Routinely close out completed projects in Sage. Senior Accountant <p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF</strong></p><p><br></p><p>Robert Half has an exciting opportunity for an experienced Senior Accountant to join a reputable Real Estate & Property company. You will use your knowledge and skills to prepare and consolidate financial statements, analyze and reconcile accounts, analyze cash flow, build budgets and forecasts, prepare audits, and manage internal control maintenance and regulatory reporting. The challenging, fast-paced work environment requires top-notch analytical skills. The company boasts excellent compensation and benefits and offers potential for advancement.</p><p><br></p><p><strong>Primary Duties & Responsibilities:</strong></p><ul><li> Monthly close:</li><li>Preparation of monthly reporting packages for the assigned properties, including the following:</li><li> Bank Reconciliations for each of the bank accounts</li><li> Cash Balance Reports, Accruals schedule, Management Fee Calculations</li><li> Roll Forwards and Closing Support schedules for each Account with activity and balances on the balance sheet of the properties</li><li> Revenue, Straight line rent calculations, Percentage rent, and other income</li><li> Trial Balance and Flux analysis</li><li> Closing Yardi Entries, and elimination entries</li><li>Monthly investor reporting: cash reporting, hotel operations financial reporting (as required)</li><li>Quarterly investor reporting, including preparation of financial reporting templates, debt reporting templates, and Asset Management reporting.</li><li>Monthly, quarterly, annual lender reporting, Annual audit</li><li>Provide PBC items to auditors and assist in answering any questions</li><li>Financial statement preparation</li><li> Annual budgeting process, analyze budget, review budgets prepared by Asset Management & Property Management teams</li><li>Cash projection for quarterly distributions / monthly capital calls</li><li>Discuss with Construction Accounting upcoming cash needs, and recommend properties that will require capital call</li><li>Prepare journal entries to record capital call funding</li></ul><p><br></p><p><br></p><p><br></p> Construction Accountant <p>Robert Half is seeking a detail-oriented and experienced <strong>Staff Accountant with expertise in construction accounting</strong> to join our client in the construction space. This is an exciting opportunity for a skilled accounting professional to utilize their expertise in managing finances within the construction industry. The ideal candidate will have a strong understanding of construction project accounting, accounts payable and receivable, and cost tracking, as well as excellent analytical and communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day accounting operations, including accounts payable (AP), accounts receivable (AR), payroll, and job costing for construction projects.</li><li>Prepare and review financial statements, balance sheets, and general ledger reconciliations to ensure accuracy and compliance with GAAP and other regulatory requirements.</li><li>Oversee job cost tracking and allocation, ensuring the accurate recording of project-related expenses and revenue.</li><li>Collaborate with project managers and estimators to account for contract progress, change orders, and work-in-progress (WIP) reporting.</li><li>Reconcile job cost reports with budgets to assess project profitability and performance.</li><li>Assist with month-end and year-end close processes, including accruals, journal entries, and financial reporting.</li><li>Stay updated on construction-specific accounting practices, such as retainage, lien waivers, and certified payroll requirements.</li><li>Work closely with internal and external stakeholders, including auditors, to complete reporting requirements and audits.</li><li>Perform ad hoc financial analysis and support special projects as assigned by management.</li></ul><p><br></p> Controller <p>We are offering an exciting opportunity for a Controller to join our team in Santa Clara, California. In this role, you will be overseeing and managing our financial operations, ensuring the effective execution of existing systems, and fostering relationships with both internal and external stakeholders. You will also be expected to maximize the company's utilization of the general ledger and associated financial software, while also providing support and development to direct reports. <strong>For immediate consideration, please contact Daniel Mok directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage the financial operations, including tasks such as processing customer credit applications and maintaining accurate customer records.</p><p>• Execute existing financial systems effectively whilst identifying and implementing enhancements to streamline processes.</p><p>• Develop and maintain a control system that safeguards the company's cash and physical assets, and facilitates transparency and audit preparation.</p><p>• Foster relationships and cooperation with internal and external stakeholders, such as bank representatives, customers, vendors, and staff members.</p><p>• Maximize the utilization of the general ledger and other financial software to ensure efficient financial operations.</p><p>• Provide support and development to direct reports, ensuring continuity in financial operations.</p><p>• Participate in financial planning and analysis on a regular and ad hoc basis.</p><p>• Ensure all job duties are performed in a manner that supports the company's current business plan.</p><p>• Undertake other responsibilities and projects as required to support the financial operations of the company.</p> Construction Payroll <p><strong>Take the Next Step in Your Career with an Industry Leader!</strong></p><p><br></p><p>Are you a highly skilled <strong>Payroll Accountant</strong> looking to elevate your career within a leading construction company? Robert Half is proud to partner with one of the most respected construction firms in the area, known for its commitment to excellence and innovation. This is a unique opportunity to join a dynamic team where your expertise will play a key role in ensuring the accurate and timely processing of payroll for a growing, high-performing workforce.</p><p><br></p><p><strong>What You’ll Be Doing</strong>:</p><ul><li><strong>Full Payroll Ownership</strong>: Manage end-to-end payroll processing for both union and non-union employees, including salaried, hourly, and subcontractor wages using <strong>ADP Workforce Now</strong>.</li><li><strong>Precision in Payroll Calculations</strong>: Ensure the accurate processing of salaries, overtime, bonuses, deductions, and benefits while maintaining compliance with tax and labor laws.</li><li><strong>Collaborative Team Player</strong>: Work closely with HR and Benefits teams to ensure seamless integration of employee records, benefits, and deductions.</li><li><strong>Compliance Expert</strong>: Ensure adherence to federal, state, and local payroll tax regulations, with a focus on prevailing wage laws and other construction-specific requirements.</li><li><strong>Troubleshooting & Problem Solving</strong>: Address payroll discrepancies and inquiries in a timely and professional manner, providing exceptional service to employees.</li><li><strong>Year-End Reporting</strong>: Assist with year-end tasks, including W-2 and 1099 preparation, and ensure all payroll records are up to date.</li><li><strong>Reporting & Analysis</strong>: Generate key payroll reports, analyze trends, and provide insights to support management in decision-making processes.</li></ul><p><strong>Why You’ll Love Working Here</strong>:</p><ul><li><strong>Be Part of a Renowned Firm</strong>: This is your chance to contribute to the success of a <strong>well-established, industry-leading construction company</strong> that values its employees and fosters growth and innovation.</li><li><strong>Career Advancement</strong>: With the support of Robert Half and a strong internal team, you’ll have ample opportunities for professional development and career progression within this well-regarded organization.</li><li><strong>Collaborative Culture</strong>: Join a <strong>close-knit, highly motivated team</strong> that works together to solve problems, achieve goals, and celebrate successes.</li><li><strong>Competitive Compensation</strong>: Enjoy a highly competitive salary, comprehensive benefits package, and performance-based incentives.</li><li><strong>Work-Life Balance</strong>: Benefit from a generous paid time off policy, holidays, and flexibility to maintain a healthy balance between work and personal life.</li><li><strong>State-of-the-Art Tools</strong>: Work with cutting-edge payroll systems (ADP) and financial software to streamline processes and enhance efficiency.</li></ul><p><br></p> Assistant Controller <p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p> Project Manager - Systems <p>We are on the search for a Project Manager to join our team in the detail-oriented Services industry. This is a remote role and offers a long term contract employment opportunity. As a Sr Project Manager- Marketing you will be instrumental in building and leading teams to reach project objectives, managing project kick-offs and pre-planning using productivity tools, and providing status updates to key stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Leading and inspiring team members to fulfill their roles and meet project milestones</p><p>• Utilizing Smartsheet and related productivity tools for project planning and kick-offs</p><p>• Regularly updating key stakeholders and the management team on project status</p><p>• Applying your five or more years of experience in Marketing, focusing on web-related projects</p><p>• Leveraging your skills in Atlassian Jira, Cloud Technologies, CRM, ERP - Enterprise Resource Planning, IBM, About Time, Agile Scrum, Budget Processes, Communication, Construction, Smartsheet, Web Design, and Web Development.</p> Attorney <p>Our client, a Local Unified School District, is seeking an Attorney to support legal initiatives related to the expansion of California’s Transitional Kindergarten (TK) program. With major regulatory changes impacting early childhood education, this role will provide legal guidance on contract negotiations, regulatory compliance, procurement, and policy development. This position requires a legal professional with a strong background in public sector contracts, procurement, and regulatory compliance. The ideal candidate should be adaptable, proactive, and eager to contribute to various legal matters that will shape the district’s approach to early childhood education expansion. This is a fully remote role; however, candidates must be based in California and possess an active California Bar license.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide legal counsel on regulatory changes related to California’s Transitional Kindergarten (TK) expansion, including compliance with new state and federal mandates.</li><li>Draft, review, negotiate, and redline contracts, including employment agreements, vendor contracts, and facility development agreements.</li><li>Assist in procurement processes for construction, teacher recruitment, and service providers in compliance with government regulations.</li><li>Conduct legal research on emerging TK policies and provide strategic recommendations to district leadership.</li><li>Collaborate with district officials, policymakers, and legal teams to ensure regulatory and policy compliance.</li><li>Support employment contract negotiations, ensuring alignment with new TK requirements and teacher credentialing standards.</li><li>Advise on facility expansion projects, including navigating government approval processes for new school developments.</li><li>Assist with drafting policies, agreements, and legal documents to facilitate the district’s TK expansion efforts.</li></ul> AR Manager <p>We are offering an exciting opportunity for an AR Manager in the financial services industry, located in Brentwood, California. This role focuses on managing the company's accounts receivable process and ensuring the accuracy of accounting functions. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>AR</li><li>Management</li></ul><p><strong>Nice to have: </strong></p><ul><li>Construction Experience</li></ul> Staff Accountant <p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</strong></p><p><br></p><p><strong>2 OPEN POSITIONS: PROJECT ACCOUNTANT & PROJECT ADMIN</strong></p><p><br></p><p>Well established and stable general contractor company with over 700 employees is seeking 2 Project Accountants to join their growing accounting team. This is an excellent opportunity with a family-oriented culture.</p><p> </p><p><strong>POSITION SUMMARY </strong></p><p>A Project Accountant is responsible for managing the financial aspects of individual projects, including tracking costs, preparing project budgets, analyzing variances, generating financial reports, and ensuring positive cashflow through timely invoice submission, and collection of receivables. This position will provide critical financial data to guide project decision-making. </p><p> </p><p><strong>ESSENTIAL FUNCTIONS/RESPONSIBILITIES </strong></p><p>-Manage all accounting related functions for multiple projects throughout the project’s lifecycle. </p><p>-Review project contracts to identify and ensure adherence to all job requirements, including invoicing, payment terms, insurance, labor compliance, etc. </p><p>-Process job documentation including change orders, insurance certificates, preliminary lien notices, warranties, and owner manuals. </p><p>-Work closely with operations team to ensure accurate and timely submission of client invoices and collection of receivables. </p><p>-Overseeing and entering accurate and timely job costs against budget, including payroll, material, subcontractor, and other miscellaneous expenses. </p><p>-Correspond with vendors and subcontractors on issues including invoicing, issue resolutions, waiver collection, etc. </p><p>-Foster and promote working relationships with suppliers and subcontractors. </p><p>-Generate reports related to Accounts Payable, Accounts Receivable, Contract Status, Job Costs, etc. </p><p>-Providing support during month, quarter, and year-end close. </p><p>-Complete other related duties as assigned or as needed. </p><p><strong> </strong></p><p><br></p> Bookkeeper <p>Robert Half's construction industry client in San Mateo is looking for a detail-oriented and enthusiastic Bookkeeper to join their team and keep our financial world in tip-top shape. You'll be the go-to person for all things numbers, ensuring accuracy and efficiency in our day-to-day financial operations. This is a fantastic opportunity for someone who loves working with numbers, enjoys problem-solving, and thrives in a fast-paced environment. You'll report directly to the owner and play a crucial role in their continued success.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable, ensuring timely payments and accurate invoicing.</li><li>Reconcile bank and credit card statements, identifying and resolving any discrepancies.</li><li>Process payroll, including calculating wages, deductions, and taxes.</li><li>Maintain accurate and up-to-date financial records using [mention accounting software - e.g., "QuickBooks Online"].</li><li>Prepare and analyze financial reports, providing insights into our financial performance.</li><li>Assist with month-end and year-end close processes.</li><li>Manage inventory tracking and reconciliation.</li><li>Handle tax filings and compliance requirements.</li><li>Collaborate with other team members to ensure smooth financial operations.</li><li>Identify and implement process improvements for increased efficiency.</li><li>Perform other bookkeeping duties as assigned.</li></ul><p><br></p> Accounts Payable Clerk <p>We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in the construction/contractor industry, based in San Ramon, California. The role involves meticulous record-keeping, efficient processing of customer applications, and resolving customer inquiries. </p><p><br></p><p><strong>** For immediate consideration, apply and reach out to Julian Sanchez on LinkedIn **</strong></p><p><br></p><p>Responsibilities: </p><p>• Accurately and efficiently process customer credit applications </p><p>• Keep precise records of customer credit </p><p>• Address and resolve customer inquiries effectively </p><p>• Monitor customer accounts and take necessary action </p><p>• Prepare and code invoices with accuracy and submit them for further processing </p><p>• Set up vendors, manage vendor files, and file invoices </p><p>• Process check requests and prepare checks for mailing and distribution </p><p>• Reconcile past-due unpaid invoices through careful review of received statements </p><p>• Research and resolve payment discrepancies and liaise with business partners to address invoice issues </p><p>• Manage voids, open accounts payable, and maintain ABR records</p> Payroll Specialist We are seeking an experienced payroll specialist with a strong background in construction payroll, including certified payroll and union payroll processing. The ideal candidate will have expertise in handling prevailing wage compliance, processing multi-state payroll, and ensuring accuracy in payroll tax reporting. This role requires exceptional attention to detail, strong knowledge of payroll regulations, and the ability to work efficiently in a high-volume environment. Key Responsibilities: Process weekly and bi-weekly payroll for union and non-union employees in the construction industry. Ensure certified payroll reporting compliance with state and federal regulations. Handle multi-state payroll processing, including proper taxation and compliance. Review and reconcile prevailing wage reports and union benefits contributions. Maintain accurate payroll records, including garnishments, deductions, and direct deposit changes. Prepare and submit DIR (Department of Industrial Relations) reports. Assist with payroll audits and provide necessary documentation to external auditors. Ensure compliance with union agreements, collective bargaining agreements (CBAs), and labor compliance regulations. Work with HR and accounting teams to ensure payroll accuracy and proper reporting. Stay up to date with changing payroll laws, union requirements, and tax regulations. Qualifications: 3+ years of payroll experience, with a focus on construction payroll. Experience processing certified payroll and union payroll. Knowledge of prevailing wage laws and multi-state payroll regulations. Proficiency in payroll systems such as ADP, Paycom, Viewpoint, or Foundation Software is preferred. Strong understanding of payroll tax compliance and wage and hour laws. Ability to handle high-volume payroll processing efficiently. Excellent attention to detail and problem-solving skills. Strong communication skills to coordinate with unions, employees, and management.