We are offering an exciting opportunity for an Executive Assistant in Memphis, Tennessee. This role is situated within a dynamic and fast-paced setting, where you will be responsible for providing comprehensive support to senior leadership, managing office logistics, and maintaining meticulous records.
Responsibilities:
• Execute comprehensive calendar management, ensuring efficient scheduling and coordination of meetings and appointments.
• Handle incoming phone calls and visitors, ensuring a welcoming and hospitable environment for all office guests.
• Manage the logistics for both on-site and off-site meetings, including the coordination of conference calls.
• Take charge of travel arrangements, including scheduling and booking domestic and international travel, as well as accommodation and transportation.
• Assist in the creation and preparation of various reports, presentations, and messages.
• Maintain accurate records of mileage, expenses, and travel reports.
• Excellent understanding of office procedures and executive administrative processes
• Proficiency in managing calendars, with the ability to schedule and prioritize appointments effectively
• Demonstrated ability to arrange travel, including flights, hotels, and transportation
• Skill in coordinating travel arrangements and managing itineraries for executives
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously
• Outstanding communication and interpersonal abilities
• Proficiency in Microsoft Office and office software, particularly with scheduling and communication tools
• High level of discretion and confidentiality
• Ability to work under pressure and meet tight deadlines
• A proactive approach to problem-solving with strong decision-making skills
• High school diploma; additional qualifications as an executive assistant or secretary will be a plus.