Overview
We are seeking highly organized and detail-oriented Contract Executive Assistants to support executives and leadership teams across a variety of industries. This role is ideal for individuals with advanced administrative skills, the ability to adapt quickly to new environments, and a commitment to delivering exceptional results.
Primary Responsibilities
Day-to-day tasks may vary depending on the assignment and employer needs but typically include:
- Calendar and Schedule Management
- Efficiently organize and manage executive calendars, including scheduling meetings, appointments, and travel
- Proactively resolve scheduling conflicts and anticipate upcoming needs.
- Communication Support
- Act as a primary point of contact for communications, managing emails, phone calls, and correspondence.
- Draft and edit emails, memos, reports, and presentations with accuracy and professionalism.
- Travel Coordination
- Arrange domestic and international travel itineraries, including flights, hotel bookings, transportation, and meeting logistics.
- Document Preparation and Management
- Prepare meeting agendas, compile information for reports, and create high-quality presentation materials.
- Organize and maintain confidential files and records in electronic and hard copy formats.
- Relationship Management
- Serve as a liaison between executives, internal teams, and external stakeholders to ensure clear communication and the smooth execution of objectives.
- Event Planning
- Coordinate and execute special projects or events as requested, such as corporate meetings, team-building activities, or off-site engagements.
Competencies & Skills
To be successful in a contract executive assistant role, candidates should demonstrate:
- Exceptional organizational and multitasking abilities.
- Proficiency using tools such as Microsoft 365, advanced Excel, CRM systems, and ERP software
- Strong written and verbal communication skills.
- The ability to self-motivate, work independently, and thrive in fast-paced environments.
- High levels of professionalism, discretion, and emotional intelligence in handling sensitive matters.
Preferred Qualifications
- Previous experience in an executive assistant role.
- Certifications such as Certified Administrative Professional (CAP) or similar credentials
- Familiarity with specific industries such as technology, healthcare, nonprofit, or business services