Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This part time position hours are 8:30 am to 1:30 pm from Monday to Thursday and is an immediate start.
Responsibilities:
• Manage front office reception and efficiently handle incoming telephone calls.
• Oversee the processing of incoming U.S. Mail and inter-office mail
• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.
• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.
• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.
• Professionally and promptly handle email communications.
• Provide support to other departments as needed, ensuring a coordinated approach to office management.
• Handle multiple lines, transferring calls as necessary
• Minimum of 6+ months of office experience
• Must possess basic office skills including proficiency in Microsoft Office Suite.
• Ability to handle various administrative tasks in a timely manner.
• Excellent communication skills, both written and verbal.
• Demonstrated experience in managing office equipment and inventory.
• Proven ability to manage a multi-line phone system effectively
• Demonstrated customer service skills with the ability to resolve queries and issues efficiently
• Capable of organizing files and maintaining an efficient filing system
Must be able to start immediately.