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4 results for Executive Assistant in Louisville, KY

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Robert Half has a fantastic contract to permanent employment opportunity for an Executive Assistant in Louisville, KY with a great company! The selected candidate will be a part of a dynamic team, providing executive support in a structured and organized manner. The Executive Assistant involves duties such as managing calendars, coordinating travel arrangements, and supporting multiple executives. The Executive Assistant is a onsite, Monday-Friday: 8AM-5PM position.

Responsibilities of the Executive Assistant:

• Manage and maintain executive schedules, including scheduling travel and conferences, board meetings, making appointments, and making changes to appointments.

• Create and modify documents such as invoices, reports, memos, letters and other documents using word processing, spreadsheet, database, or presentation software.

• Read and analyze incoming memos, submissions, and distribute them as needed.

• Perform general office duties such as ordering supplies and maintaining records management database systems.

• File and retrieve corporate documents, records, and reports.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Prepare responses to correspondence containing routine inquiries.

• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

• Proficiency in using Concur for managing expenses and travel arrangements

• Proven experience in calendar management, efficiently scheduling and organizing meetings

• Exceptional communication skills, both written and verbal, for effective interaction with all levels of the organization

• Experience in managing conference calls, ensuring smooth and efficient communication

• Ability to handle correspondence professionally and confidentially

• Skilled in recording and distributing meeting minutes accurately and promptly

• Expertise in coordinating travel arrangements for executives, including flights, accommodations, and local transport

• Previous experience in organizing and managing executive meetings, board meetings, and ensuring all necessary materials are prepared in advance

• Ability to support multiple executives simultaneously, managing varying schedules and demands efficiently.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

4 results for Executive Assistant in Louisville, KY

Executive Assistant Robert Half has a fantastic contract to permanent employment opportunity for an Executive Assistant in Louisville, KY with a great company! The selected candidate will be a part of a dynamic team, providing executive support in a structured and organized manner. The Executive Assistant involves duties such as managing calendars, coordinating travel arrangements, and supporting multiple executives. The Executive Assistant is a onsite, Monday-Friday: 8AM-5PM position. Responsibilities of the Executive Assistant:• Manage and maintain executive schedules, including scheduling travel and conferences, board meetings, making appointments, and making changes to appointments.• Create and modify documents such as invoices, reports, memos, letters and other documents using word processing, spreadsheet, database, or presentation software.• Read and analyze incoming memos, submissions, and distribute them as needed.• Perform general office duties such as ordering supplies and maintaining records management database systems.• File and retrieve corporate documents, records, and reports.• Open, sort, and distribute incoming correspondence, including faxes and email.• Prepare responses to correspondence containing routine inquiries.• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Administrative Assistant We are seeking a Bilingual Administrative Assistant to join our industrial company. This contract-to-hire role involves data entry, translation, phone support, filing, and utilizing multiple CRM platforms to support day-to-day operations. Responsibilities:<ul><li>Accurately manage data entry and maintain CRM systems.</li><li>Provide bilingual translation (verbal and written) for internal and external communications.</li><li>Handle phone communications professionally in both languages.</li><li>Organize and maintain filing systems.</li><li>Support special projects and other administrative duties.</li></ul>

Assistant Controller We are offering an exciting opportunity for an Accounting Assistant Manager in SPRINGFIELD, Kentucky. This role is central to our team, where you will be tasked with organizing, summarizing, and verifying financial transactions/data for the preparation of financial statements and accounting records. Responsibilities:• Administer the month-end close process, including preparation of journal entries.• Prepare and analyze monthly consolidated financial statements.• Innovate administrative and financial systems.• Assist in annual budget preparation, which includes projected financial statements.• Plan and collect data for determining cost of business activities.• Provide management with reports influencing prices and profitability.• Oversee work related to balance sheet reconciliations.• Supervise accounting staff dealing with payroll, accounts payable and receivable, costing, etc.• Support departmental activities to ensure separation of duties and act as backup for various areas.• Maintain the General Ledger and other user-defined statements.• Assist in preparing materials for external audits and financial reporting.• Coordinate with annual physical inventory and manage internal audits.• Assist with cash and debt management.

Administrative Coordinator Robert Half is offering a permanent employment opportunity in the non-profit industry, specifically in Lexington-Fayette, Kentucky. We are in search of an Administrative Coordinator to ensure smooth operations within our organization. This role involves handling sensitive data, maintaining records, and coordinating administrative tasks. Responsibilities: • Manage and update digital and paper files effectively• Conduct data entry tasks with high accuracy and efficiency• Actively participate in authorization processes to ensure compliance• Provide superior customer service to all stakeholders• Handle personal and financial information of residents with utmost confidentiality• Assist in recording and reporting housing data accurately• Ensure compliance with Fair Housing regulations• Determine initial and triennial eligibility for public housing programs• Support the site manager with administrative tasks as required• Maintain punctuality and regular attendance.

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4 results for Executive Assistant in Louisville, KY

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