Robert Half is looking for an Office Assistant to work for our client in the Marketing/PR industry. As the Office Assistant, you will ensure the smooth operation of the office, manage customer interactions, and support the team with administrative tasks. This is a contract to hire position that will start immediately. You will work onsite daily in Hollywood and the hours are Mon-Fri 8:30am-5:00pm. This is an excellent opportunity to join a growing PR firm with a beautiful office in the heart of Hollywood! This is considered an entry level role, with room for growth with the PR firm down the road.
Responsibilities:
• Ensuring the office is well-stocked with necessary supplies and materials
• Handling incoming and outgoing phone calls and greeting clients
• Assisting with the onboarding process of new staff members, including office tours
• Maintaining cleanliness and orderliness in the office premises
• Assisting in planning and executing office-wide events and celebrations
• Developing and maintaining good relationships with staff, IT personnel, and building management
• Ensuring all office equipment and appliances are well-maintained and serviced
• Providing front desk/reception coverage, welcoming all employees and visitors and offering necessary support
• Strong written and verbal communication skills, with ability to liaise with clients and team members.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Ability to multitask and manage time effectively, handling multiple assignments and deadlines.
• Excellent organizational skills, with attention to detail and accuracy.
• Proven ability to work in a team environment, as well as independently when required.
• Experience in customer service, demonstrating strong interpersonal skills and ability to handle client inquiries.
• Willingness to learn and adapt to new tools and software relevant to the role.