66 results for Executive Assistant in Los Angeles, CA
Executive AssistantWe are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment.<br><br>Responsibilities:<br><br>• Assisting the Executive VP and VP with day-to-day operations.<br>• Managing travel accommodations and itineraries for executives.<br>• Overseeing the processing of reimbursements for incurred work-related expenses.<br>• Coordinating and planning events as required.<br>• Handling catering requests for office meetings and events.<br>• Ensuring the conference rooms are well-maintained and prepared for meetings.<br>• Managing the procurement of office supplies as needed.<br>• Overseeing building maintenance to ensure a conducive work environment.<br>• Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Executive Assistant<p>An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include-</p><p><br></p><p>Executive Administration:</p><ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul><p><br></p><p>Office Administration:</p><ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul><p>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.</p>Executive Assistant<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p>Executive Assistant<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p>Executive Assistant<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 805-496-6443 to schedule your interview. </p><p> </p><p>Responsibilities may include:</p><p>• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>• Maintaining comprehensive and accurate records </p><p>• Performing minor accounting duties </p><p>• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>• Answering phone calls in a polite and professional manner</p><p>• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p>Executive Assistant<p>An elite <strong>professional services firm</strong> is seeking a highly skilled and proactive <strong>Executive Assistant</strong> to support senior leadership. This is a pivotal role that involves everything from managing complex schedules to preparing briefs for high-level meetings. If you’re detail-oriented, thrive in fast-paced environments, and have a knack for anticipating executives' needs, this could be your next great career move!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage executive calendars, coordinate meetings, and arrange travel itineraries with precision.</li><li>Serve as a critical liaison between senior leadership and internal/external stakeholders.</li><li>Prepare and organize presentations, reports, and high-priority documents for meetings.</li><li>Screen and route incoming correspondence, responding on leadership’s behalf when appropriate.</li><li>Plan and execute high-level events, team conferences, and client engagements.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>Executive Assistant<p>We are offering a contract to permanent employment opportunity for an Executive Assistant based in Lake Forest, California, United States. This role is crucial in supporting the Senior Technical Director in a busy production environment. The Executive Assistant will be expected to take the lead, show initiative, and contribute to keeping projects on track in a dynamic setting.</p><p><br></p><p>Responsibilities</p><p>• Oversee the management of communications, scheduling, and task assignments for both detail oriented and personal requirements.</p><p>• Coordinate and manage projects: structure tasks, delegate to appropriate teams, and maintain project timelines.</p><p>• Organize travel schedules for the executive and larger team trips.</p><p>• Maintain digital communication, assist with trade and demo shows, ensuring flawless execution during the director's absence.</p><p>• Utilize tech and systems like Google Suite and industry-specific tools like Flex Management Systems ERP, Lasso, and Production Industry Standard Software.</p><p>• Manage customer credit applications accurately and efficiently.</p><p>• Maintain precise customer credit records.</p><p>• Monitor customer accounts and take necessary action.</p><p>• Utilize skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Event Production, Digital Communication, Event Coordination, Event Logistics, Coordinating Events, Event Management.</p>Executive AssistantWe are offering a short term contract employment opportunity for a proficient Executive Assistant in Los Angeles, California. The Executive Assistant will cater to the diverse needs of the CEO and the organization, ensuring smooth operations, effective communication, and efficient administrative tasks. The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration.<br><br>Responsibilities:<br>• Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities.<br>• Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach.<br>• Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office.<br>• Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner.<br>• Prepare and compile relevant materials for the CEO's meetings, events, and social engagements.<br>• Manage CEO's memberships with select organizations, including tracking renewals and memberships.<br>• Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members.<br>• Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes.<br>• Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants.<br>• Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.Executive Assistant<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>Legal Executive Assistant<p>We are seeking a <strong>Legal Executive Assistant</strong> to join the Greater China Practice team, of a reputable law firm in downtown Los Angeles. This role will be dedicated to providing exceptional support to attorneys and fostering smooth communication between internal business units and external clients. The ideal candidate will possess strong professionalism, a growth-oriented mindset, and adaptability in a fast-paced Big Law environment. Bilingual Chinese/Mandarin is strongly preferred but not required. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Directly support the Greater China Practice and Department Head.</li><li>Manage scheduling, coordination, and calendar organization for 2-3 attorneys.</li><li>Prepare pitch decks, marketing materials, and organize events as needed.</li><li>Maintain direct communication with clients, acting as a primary liaison for the China Practice.</li><li>Collaborate with internal business units such as finance, accounting, and marketing to ensure seamless operations.</li></ul><p><strong>Position Details:</strong></p><ul><li><strong>Start Date:</strong> 2/13/2025</li><li><strong>Location:</strong> On-site, 5 days/week</li><li><strong>Hours:</strong> 8:30 am to 5:30 pm (1-hour lunch)</li><li><strong>Commitment:</strong> Open-ended, with a minimum two-year target</li></ul><p>To apply, please send your resume to Recruitment Vice President Didi Moore at Didi.Moore[at]RobertHalf[.com]</p>Executive Assistant<p>Our client, a well known company that focuses on the business side of the entertainment industry, is looking for an Executive Assistant to support the National Executive Director. Duties include scheduling, coordinating projects, meeting/event planning, phone support, calendar management and various clerical tasks as needed. The Executive Assistant will also handle travel arrangements, expense reporting, and editing materials and documents. As the Executive Assistant, you must be able to thrive in a fast paced environment. Strong skills in writing and Microsoft Office Suite are also required. This is a contract to hire position and the salary range is $75-$85k. You will work onsite daily with the chance to have a hybrid schedule down the road. Hours are 9am-5pm with light overtime.</p>Executive Assistant<p>We are seeking a detail-oriented and proactive <strong>Executive Assistant</strong> with experience in the healthcare sector to provide high-level administrative support to senior executives. The ideal candidate will excel at managing complex schedules, facilitating communication, and ensuring organizational efficiency, while maintaining confidentiality and professionalism. This role is instrumental in supporting the organization’s mission to deliver excellence in healthcare services.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Prepare and review correspondence, reports, and presentations, ensuring accuracy and timely delivery.</li><li>Coordinate meetings, including agendas, minutes, and follow-ups.</li><li>Serve as a primary point of contact for internal and external stakeholders.</li><li>Facilitate strong communication between executive leadership, departments, and external partners.</li><li>Prepare responses to routine inquiries and handle confidential information appropriately.</li><li>Track project deadlines and objectives, providing regular updates to executives.</li><li>Collaborate with team members and healthcare professionals on special assignments.</li><li>Oversee office operations, ensuring compliance with healthcare policies and procedures.</li><li>Process expense reports, invoices, and other financial documents as required.</li><li>Maintain records and databases, including patient or professional records, in compliance with HIPAA and healthcare regulations.</li><li>Use electronic medical records (EMR) systems like Epic or Cerner to manage data when needed.</li><li>Create and maintain spreadsheets, presentations, and other documentation tools with accuracy.</li></ul><p><br></p>Administrative AssistantWe are seeking an Administrative Assistant in Sherman Oaks, California. This role will primarily involve assisting with various administrative tasks within the recruiting department and will provide a unique blend of remote and office-based work. This is a short-term contract employment opportunity.<br><br>Responsibilities:<br><br>• Assisting with the creation and opening of job vacancies<br>• Reviewing resumes and employment applications<br>• Coordinating interviews for potential candidates<br>• Assisting with assessment calls and examinations<br>• Handling light reporting tasks when time permits<br>• Answering inbound calls and providing excellent customer service<br>• Performing data entry tasks and maintaining accurate records<br>• Engaging in email correspondence and managing inbound and outbound calls<br>• Utilizing Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various tasks<br>• Contributing to corporate recruiting efforts.Administrative AssistantWe are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement.<br><br>Responsibilities<br>• Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties.<br>• Support team members by managing their calendars, planning travel arrangements, and coordinating meetings.<br>• Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships.<br>• Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications.<br>• Handle financial administrative tasks such as processing expense reports and invoices.<br>• Serve as the primary point of contact for both internal and external stakeholders.<br>• Prepare necessary documents such as reports and presentations as required.<br>• Contribute to special projects and initiatives as assigned.<br>• Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Ventura, California. In this role, you will be essential in maintaining our operations by performing a variety of administrative, operational, and clerical tasks. <br><br>Responsibilities:<br><br>• Assist in the processing of customer requests and ensure accuracy of all transactions<br>• Maintain and update cashiering files in adherence to standardized procedures<br>• Assist with check deposits on a daily basis and ensure all transactions are carried out smoothly<br>• Familiarize yourself with balance screens and workflow for efficient and effective operations<br>• Maintain client confidentiality and adhere to compliance policies and procedures<br>• Use Microsoft Office tools for efficient task completion<br>• Operate office equipment like PCs, telephones, and photocopiers<br>• Provide support to other staff members as needed, contributing to a cooperative work environment<br>• Manage multiple tasks and competing priorities, demonstrating strong organizational skills<br>• Communicate effectively and professionally with both internal and external clients.Administrative Assistant<p><strong>Administrative Assistant</strong></p><p>A business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive.</p><p><br></p><p>Expanded List of Secretarial Tasks:</p><p>Here are additional tasks that align with typical secretarial and administrative responsibilities:</p><p><strong>Calendar and Schedule Management</strong></p><ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul><p><strong>Travel Coordination</strong></p><ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul><p><strong>Correspondence and Communication</strong></p><ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul><p><strong>Meeting Support</strong></p><ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul><p><strong>Data Entry and Record Keeping</strong></p><ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul><p><strong>Office Management</strong></p><ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul><p><strong>Special Projects</strong></p><ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul><p><strong>Confidentiality and Discretion</strong></p><ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul><p>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.</p>Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. <br><br>Responsibilities:<br>• Setup and breakdown of conference rooms for various meetings and events<br>• Maintain cleanliness and organization of two pantries and kitchens<br>• Keep office supplies and toiletries well-stocked<br>• Occasionally cover reception duties during lunch hours and PTO<br>• Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings<br>• Adapt to changes and prioritize tasks efficiently and effectively<br>• Utilize good judgement and decision-making skills for event planning<br>• Maintain a detail oriented demeanor and presentation as this role is client-facing<br>• Be willing to learn and adapt to new tasks and responsibilities<br>• Document and track various office tasks and operations.Administrative Assistant<p>We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. </p><p><br></p><p>Responsibilities:</p><p>• Address and redirect accounting-related calls, ensuring minimal phone interruptions </p><p>• Provide support to the accounting department by assisting with orders and data verification</p><p>• Manage the office filing system and supplies, restock the kitchen when needed</p><p>• Handle monthly store orders for all locations, enter in the system</p><p>• Respond to inquiries and distribute necessary paperwork</p><p>• Assist with event planning and coordination for company and store manager gatherings</p><p>• Assist the HR department and enter new hires into the system, facilitating efficient onboarding</p><p>• Utilize Microsoft Office and Sage Intacct software for various tasks</p><p>• Manage bank dispute filings to ensure accurate financial records</p><p>• Perform various administrative tasks as required.</p>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in the property management industry, located in El Segundo, California, 90245, United States. As an Administrative Assistant, your focus will be to provide comprehensive administrative support, ensuring efficient property management operations and high levels of tenant satisfaction.<br><br>Responsibilities:<br><br>• Efficiently handle tenant communication, addressing their inquiries and concerns, and providing them with relevant information about property rules and policies.<br>• Coordinate with vendors for repair and maintenance activities by creating and managing work orders, and ensure completion of tasks.<br>• Assist in the process of rent collection by tracking payments and following up on outstanding balances.<br>• Maintain property key boxes and manage the distribution of keys for vendor walks.<br>• Undertake administrative tasks such as updating tenant contact sheets, entering certificates of insurance data in excel, and managing property calendars.<br>• Assist in report preparation for the property manager and ensure the upkeep of electronic tenant files.<br>• Provide excellent customer service, addressing tenant needs and ensuring their satisfaction.<br>• Utilize Microsoft Office tools for various tasks and correspondence.<br>• Be the primary point of contact for tenants regarding service-related issues.<br>• Handle inbound and outbound calls, schedule appointments, and manage email correspondence.Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in Long Beach, California. As an Administrative Assistant, you will play an integral role in maintaining the smooth operation of our office by managing inbound calls, providing customer service, and performing data entry tasks.<br><br>Responsibilities:<br><br>• Effectively handle inbound and outbound calls, ensuring all customer inquiries are addressed promptly and professionally.<br>• Provide comprehensive administrative support, including managing emails and correspondence, and scheduling meetings.<br>• Maintain organized and accurate records, both physical and digital.<br>• Coordinate with the Accounting department to ensure all tasks are completed in a timely manner.<br>• Manage the inventory and procurement of office supplies.<br>• Assist multiple departments with various administrative tasks as necessary.<br>• Act as a primary point of contact for internal and external inquiries.<br>• Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software to prepare reports and documents.<br>• Implement and maintain efficient data entry processes.<br>• Provide excellent customer service by addressing and resolving customer inquiries.Administrative Assistant<p><br></p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>Administrative Assistant<p><strong>Part-Time Receptionist – Property Management | Rancho Cucamonga, CA</strong></p><p>We are offering a <strong>long-term contract</strong> opportunity for a <strong>part-time</strong> <strong>Receptionist</strong> in the <strong>property management/real estate</strong> industry, based in <strong>Rancho Cucamonga, CA (91739)</strong>. This role provides <strong>administrative support</strong>, manages documentation, and ensures excellent customer service.</p><p>📍 <strong>Location:</strong> Rancho Cucamonga, CA (Onsite)</p><p>⏰ <strong>Schedule:</strong> Part-time M-F (20 hours)</p><p>👔 <strong>Environment:</strong> Professional</p><p><strong>Responsibilities:</strong></p><ul><li>Provide <strong>administrative support</strong> to the operations team.</li><li>Handle <strong>inbound/outbound calls</strong> and assist tenants, clients, and vendors.</li><li><strong>Manage records, data entry, and lease/document scanning.</strong></li><li>Distribute <strong>incoming mail</strong> and maintain office organization.</li><li>Assist with <strong>social media content</strong> for property listings and promotions.</li><li>Utilize <strong>Microsoft Office Suite</strong> (Excel, Outlook, PowerPoint, Word) for scheduling, emails, and reports.</li></ul><p><br></p>Finance Administrative Assistant<p>Our client, located in the mid-Wilshire area, is looking for two Administrative Assistants to support their pension and finance teams. This is a three-month contract, with possibility of extension. </p><p>This role is onsite daily and requires you to pass a background check.</p><p><br></p><p>Duties include:</p><ul><li>Address phone inquiries regarding different aspects of retirement and benefits.</li><li>Preparation and review of pension applications.</li><li>Meetings with beneficiaries regarding pension benefits.</li><li>Monitoring and coordinating various aspects of retirement benefits.</li><li>Responding to beneficiary inquiries about lost checks or benefits</li><li>Verification and reconciliation of financial and benefits-related reports.</li><li>Maintaining consistent attendance and working effectively with a team.</li><li>Possessing strong problem-solving, analytical, and communication abilities.</li><li>Demonstrating proficiency in various aspects of defined benefit and contribution pension plans.</li><li>A bachelor's degree with 1-3 years of experience in financial services is preferred.</li></ul><p><br></p>Administrative AssistantKey Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.Admin. Assistant<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>