We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Los Angeles, California. This position offers an excellent opportunity to grow both professionally and personally in a boutique real estate office environment. The role is part-time, with flexible scheduling, 3-5 days a week, that may include occasional Saturdays.
Responsibilities:
• Provide administrative support and assistant services to staff, including calendar management and appointment scheduling.
• Coordinate business meetings, restaurant reservations, and property-related engagements.
• Maintain and organize physical and digital filing systems to ensure efficient record-keeping.
• Handle special administrative projects with precision and adherence to deadlines.
• Communicate effectively with investors, vendors, and clients as needed.
• Assist outside the office when required, including property visits and attending meetings.
• Perform general office tasks, adapting to the needs of a small, dynamic team.
• At least 3-5 years of experience in an administrative role, preferably within real estate, finance, or similar industries.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills with the ability to multitask and establish efficient workflows.
• Excellent written and verbal communication skills with a high degree of attention to detail.
• Self-motivated and resourceful, with the ability to work independently.
• Familiarity with property management software is a plus.
• Valid driver’s license and willingness to travel locally when necessary is a plus.