Robert Half is representing a client expanding their team in Lexington, Kentucky, and we are in search of an Executive Assistant. You will be a crucial part of operations, providing support to our executive partners and helping maintain the smooth running of the office. Your role will encompass a range of responsibilities, from front desk duties to managing licenses for partners and builders. This position offers a contract to permanent employment opportunity.
This position is fully in office. Monday - Friday 8am - 5pm
Responsibilities:
• Providing comprehensive support to Executive Partners, ensuring their schedules are managed effectively.
• Overseeing front desk operations, acting as the first point of contact for visitors and customers.
• Taking charge of office equipment orders to ensure smooth running of day-to-day operations.
• Keeping track of millage and processing any necessary documentation.
• Booking reservations as required, ensuring all arrangements meet the needs of the executives.
• Conducting research tasks as assigned, providing accurate and timely information.
• Working closely with partners and builders to manage and maintain licenses.
• Compiling and presenting reports, ensuring all information is accurate and well-structured.
• Reviewing and responding to RFPs, ensuring all correspondence is detail oriented and timely.
• Utilizing various software tools such as Excel, Power Point, Word, and proprietary systems
• Minimum of 3 years of experience in an Executive Assistant role or similar position
• Demonstrable knowledge and experience with CRM systems
• Experience with project management
• Excellent calendar management skills
• Strong communication skills, both verbal and written
• Experience in organizing and managing conference calls
• Ability to handle detail-oriented correspondence with discretion and confidentiality.