We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office, manage a small team, and handle operational accounting and HR functions. This position is ideal for an individual with strong multitasking abilities, a keen eye for detail, and a passion for creating an efficient and positive office environment. The Office Manager will play a pivotal role in ensuring smooth office operations, managing day-to-day accounting tasks, and supporting human resources activities. This jobs sits on site full-time Monday-Friday between the hours of 8am-5pm.

Key Responsibilities:

Office Management:

• Oversee the day-to-day operations of the office, ensuring a productive and organized work environment.
• Manage office supplies and inventory, ensuring resources are stocked and readily available.
• Coordinate with external vendors and service providers to maintain office equipment and services.
• Plan and implement office events, meetings, and team-building activities.
• Serve as the main point of contact for staff on office-related matters and troubleshoot any operational issues.

Team Management:

• Supervise and support a small team, ensuring tasks are delegated efficiently and deadlines are met.
• Foster a positive and collaborative team culture, ensuring open communication and professional development.
• Provide guidance and mentorship to team members as needed, including helping with task prioritization and problem-solving.

Operational Accounting:

• Handle basic accounting functions such as processing invoices, managing expenses, and tracking budget expenditures.
• Assist with payroll processing and ensure accuracy of employee records related to compensation.
• Maintain accurate and up-to-date financial records, reporting discrepancies or issues to senior management.
• Prepare financial reports and assist with budget planning and forecasting as necessary.

Human Resources (HR) Functions:

• Assist in recruitment efforts, including posting job openings, reviewing resumes, and coordinating interviews.
• Onboard new employees and ensure they are properly integrated into the team and office.
• Support benefits administration, ensuring employee benefits are properly documented and updated.
• Maintain employee records, ensuring compliance with company policies and relevant labor laws.
• Provide general HR support, including employee relations, training, and conflict resolution as needed.

Qualifications:

• Proven experience as an Office Manager, Operations Manager, or similar role.
• Strong knowledge of office management, operational accounting, and HR functions.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software.
• Basic knowledge of accounting principles and payroll systems.
• Exceptional organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong leadership abilities with a focus on team building and development.
• Attention to detail and a proactive problem-solving mindset.
• Ability to work independently with minimal supervision.
• Bachelor's degree in Business Administration, HR, Accounting, or a related field (preferred).