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    7 results for Executive Assistant in Indianapolis, IN

    Executive Assistant <p>Are you a dynamic, highly organized professional looking to excel in a fast-paced environment? Robert Half is seeking a detail-oriented Executive Assistant to support a senior-level executive at a prominent company located in downtown Indianapolis, Indiana. This hybrid role offers a blend of remote flexibility and on-site collaboration.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a trusted partner, providing high-level administrative support to executives.</li><li>Manage daily calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Handle email correspondence and act as a gatekeeper for internal and external communications.</li><li>Prepare reports, presentations, and other documents to support leadership initiatives.</li><li>Plan and coordinate meetings, including preparing agendas and recording minutes.</li><li>Monitor deadlines and ensure the executive remains on schedule with various projects.</li><li>Liaise across departments and act as the main point of contact between executives and internal/external stakeholders.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Perform ad hoc administrative tasks as needed.</li></ul> Executive Assistant We are offering an exciting opportunity in Indianapolis, Indiana, for an Executive Assistant to join our team. In this position, you will be tasked with the management of executive schedules, the upkeep of our office environment, and the facilitation of internal communications. The role calls for someone who can thrive in a bustling office setting and handle tasks with precision and promptness.<br><br>Responsibilities<br>• Administer executive calendar and email communications to ensure efficient and prompt responses<br>• Oversee the presentability of the office space, maintaining cleanliness and organization<br>• Procure and manage office supplies as needed to ensure smooth operation of the office<br>• Establish and manage the workspace for new employees, including necessary tech setup<br>• Handle the operation and maintenance of office equipment, such as the copier<br>• Plan and order holiday gifts and other similar tasks as required<br>• Adapt to the fast-paced office environment and contribute to its growth. Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Indianapolis, Indiana. The role is within a bustling environment where your main duties will revolve around administrative assistance. <br><br>Responsibilities:<br>• Managing and maintaining office calendars to ensure smooth operations<br>• Answering and directing phone calls to the appropriate parties<br>• Warmly welcoming and greeting visitors and staff <br>• Providing assistance to team members as needed to ensure all tasks are completed<br>• Proactively identifying areas where support is needed and taking initiative to address those areas. Sr. Administrative Assistant <p>We are seeking a Sr. Administrative Assistant to join our team located in INDIANAPOLIS, Indiana. This role offers a contract to permanent employment opportunity. As a Sr. Administrative Assistant, you will be performing a variety of administrative tasks, including managing calendars, organizing office operations, and providing support to our administrative team. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting with the operations of the office, including maintaining office supplies and ensuring the smooth operation of printing and other equipment</p><p>• Greeting guests warmly while ensuring office security through adherence to safety procedures</p><p>• Assisting staff with travel arrangements and expense submissions</p><p>• Providing support for scanning, copying, and printing tasks, as well as organizing and maintaining office files, electronic documents, logs, and other reports</p><p>• Providing administrative support to senior leadership, managing schedules and calendars, and tracking ongoing commitments and upcoming deadlines</p><p>• Supporting business leaders with reports on utilization, business development, and fleet management</p><p>• Assisting project teams by creating, reviewing, and finalizing deliverables, including memos, letters, correspondence, meeting minutes, submittal packages, qualification packages, proposals, and reports using Microsoft Word, Excel, and PowerPoint</p><p>• Assisting the administrative team and project managers with archiving project records</p><p>• Supporting the Office Safety and Environmental Coordinator with the administration of day-to-day safety activities, and distributing of Health, Safety, Security, and Environment Program documents.</p> Office Coordinator We are actively searching for an Office Coordinator to join our team located in INDIANAPOLIS, Indiana. The primary function of this role is to manage front desk operations, coordinate administrative tasks, and maintain customer service standards in a fast-paced setting. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Handling inbound calls and responding to customer inquiries with professionalism and efficiency.<br>• Coordinating and scheduling travel arrangements for mechanics as required.<br>• Performing administrative duties such as maintaining accurate customer records and processing credit applications.<br>• Overseeing and managing social media accounts to ensure active and engaging online presence.<br>• Conducting timely coordination for reimbursements to ensure smooth financial operations.<br>• Ensuring a well-organized front desk, offering exceptional customer service.<br>• Utilizing strong communication skills to facilitate effective calendar management.<br>• Conducting receptionist duties with a keen focus on maintaining a friendly and efficient office environment.<br>• Exhibiting strong administrative skills to ensure the smooth running of office operations. Office Administrator <p>We are in need of an Office Administrator to join our team in Brownsburg, Indiana. The primary function of this role is to oversee the management of facilities and office spaces. </p><p><br></p><p>Responsibilities: </p><p><br></p><p><strong>Clerical Duties:</strong></p><ul><li>Act as the primary point of contact for office administration and clerical support.</li><li>Manage office scheduling, correspondence, and communication, including responding to incoming emails, phone calls, and drop-ins.</li><li>Maintain and organize physical and digital filing systems to ensure efficient information retrieval and compliance.</li><li>Maintain inventories of office supplies and order when necessary to ensure staff productivity.</li></ul><p><strong>Facilities Duties:</strong></p><ul><li>Oversee the maintenance of office infrastructure, coordinating with vendors and addressing facilities-related issues.</li><li>Ensure adherence to health and safety regulations, including basic building compliance and emergency preparedness guidelines.</li><li>Report and resolve any building maintenance needs, such as plumbing, electrical, or HVAC issues, while liaising with vendors as required.</li><li>Conduct regular office walkthroughs to verify cleanliness, security, and general upkeep.</li></ul><p><strong>General Responsibilities:</strong></p><ul><li>Collaborate with leadership and teams to communicate office procedure updates or policy changes effectively.</li><li>Provide backup to other administrative and operational functions when needed, such as assisting with recruiting.</li><li>Support onboarding processes for new hires by creating a welcoming environment, coordinating desk setup with IT, and providing office tours.</li><li>Assist management with ad-hoc projects and administrative requests.</li></ul><p><br></p> Operations Administrator <p>We are offering an exciting opportunity for an Administrative Operations Specialist in Noblesville, Indiana. The role involves a wide range of responsibilities within the corporate marketing field, with a focus on maintaining the company's online presence, planning and executing events, and managing marketing budgets. This job function is crucial in maintaining the company's image and fostering client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the company's image across all communication platforms, including social media, website, and email.</p><p>• Plan and host corporate events and seminars, ensuring a positive representation of the company.</p><p>• Implement strategies for events, seminars, and outings in line with the company's objectives.</p><p>• Develop and monitor the annual marketing budget, ensuring that all expenditures are within the allocated funds.</p><p>• Preserve a record of completed projects, including photos and client recommendations.</p><p>• Support project management staff by maintaining a comprehensive record of project information and costs for future reference.</p><p>• Store a library of technical specifications and coordinate with project management staff for updates.</p><p>• Track project progress and make projections to help with future planning.</p><p>• Assist with prequalification processes for all projects and clients.</p><p>• Prepare and deliver presentations for seminars and events.</p>