9 results for Administrative Assistant in Independence, OH

Administrative Assistant

Akron, OH
onsite
Temporary
19 - 22 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.Key Responsibilities:<ul><li>Provide comprehensive administrative support, including accurate hard copy and electronic filing.</li><li>Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.</li><li>Create and edit PDF documents using Adobe software.</li><li>Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.</li><li>Bind (spiral binding) and scan documents as needed.</li><li>Assist with property billing processes and track Certificates of Insurance (COIs).</li><li>Handle mailings—including FedEx, certified mail, and other shipping methods.</li><li>Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).</li><li>Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.</li><li>Research new vendors, retailers in specific markets, or other items online as requested.</li><li>Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Lodi, OH
onsite
Contract / Temporary to Hire
17 - 24 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to join our team in Lodi, Ohio. This contract-to-permanent position provides the opportunity to support daily operations through efficient administrative and clerical tasks. The ideal candidate is highly organized, adaptable, and skilled at managing multiple responsibilities while maintaining exceptional interpersonal communication.Key Responsibilities:<ul><li>Review and send customer order acknowledgments, ensuring accuracy and timely correspondence.</li><li>Maintain office supply inventory, process orders, and manage stock levels proactively.</li><li>Deliver exceptional internal and external customer service while fostering positive working relationships.</li><li>Track and update the status of outside purchase orders to support operational continuity.</li><li>Organize and file job history documentation and drawings, ensuring efficient retrieval and recordkeeping.</li><li>Monitor premium orders and verify on-time delivery.</li><li>Support the team by performing a variety of clerical and administrative functions.</li><li>Scan, index, and manage document control processes to maintain organized and accessible records.</li></ul>
2026-03-06T00:00:00Z

Executive Assistant

Mayfield Heights, OH
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are seeking an organized and proactive Executive Assistant to deliver comprehensive administrative support to senior leadership. This contract-to-permanent position is based in Cleveland, Ohio, and provides an opportunity to work in-office within a flexible and collaborative environment. The role demands exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities effectively. Responsibilities: • Coordinate and maintain executive calendars, ensuring accurate scheduling of meetings and appointments. • Organize and facilitate travel arrangements, including booking flights, accommodations, and transportation. • Manage expense reports and ensure timely reconciliation using relevant systems. • Plan and coordinate both internal and external meetings, ensuring all logistics are handled efficiently. • Provide thorough administrative support, including managing correspondence and preparing documents. • Utilize software tools such as Concur, Salesforce, and Microsoft Office to streamline processes. • Ensure smooth communication across departments by liaising with internal and external stakeholders. • Maintain confidentiality while handling sensitive information and documents. • Proactively identify and resolve scheduling conflicts or logistical challenges. • Support ad hoc tasks and projects as needed to assist the executive team.
2026-03-06T00:00:00Z

Executive Assistant

Akron, OH
onsite
Contract / Temporary to Hire
24 - 29 USD / Hourly
We are seeking a detail-oriented Executive Assistant to provide high-level administrative support to an executive. This contract-to-permanent role requires exceptional organizational, communication, and multitasking skills to support daily operations in a fast-paced, detail-oriented environment.Key Responsibilities:<ul><li>Manage and maintain the executive’s calendar, including scheduling appointments and meetings.</li><li>Prepare, compose, and format correspondence such as letters, memos, and other documents with precision and attention to detail.</li><li>Take dictation and accurately transcribe letters, memos, and legal documents.</li><li>File, organize, and maintain confidential documents in both electronic and physical formats, adhering to established filing protocols.</li><li>Proofread and prepare contracts and other legal documents as required.</li><li>Coordinate meetings by gathering necessary details, managing logistics, and distributing pre-meeting materials.</li><li>Liaise with executives, stakeholders, and internal teams to arrange meetings and facilitate project-related communication.</li></ul>
2026-02-23T00:00:00Z

Executive Assistant

Akron, OH
onsite
Permanent
50000 - 60000 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-02-13T00:00:00Z

Legal Assistant

Akron, OH
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Akron, Ohio. In this role, you will provide essential support to attorneys, ensuring smooth operations and efficient handling of litigation cases. This position requires strong organizational skills and familiarity with legal processes, including e-filing and civil litigation procedures. Responsibilities: • Manage the scheduling and calendaring of important deadlines, court dates, and client meetings. • Handle e-filing for legal documents in compliance with court requirements. • Assist attorneys with litigation tasks, including document preparation and case management. • Coordinate court filings and ensure accuracy in submitted documents. • Maintain organized records and files for ongoing legal cases. • Communicate effectively with clients and legal professionals to facilitate case progress. • Support attorneys with administrative tasks to enhance workflow efficiency. • Monitor deadlines and proactively address any scheduling conflicts. • Prepare and organize legal documents for hearings and trials. • Ensure compliance with legal protocols and procedures in all tasks.
2026-03-04T00:00:00Z

Legal Assistant

Akron, OH
onsite
Permanent
50000 - 75000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support our legal team in Akron, Ohio. This role involves providing essential administrative and litigation assistance to ensure smooth workflows and effective case management. The ideal candidate will demonstrate strong organizational skills and a proactive approach to supporting attorneys in various legal tasks. Responsibilities: • Prepare and manage court filings, including handling e-filing processes accurately and efficiently. • Assist with scheduling and maintaining attorneys' calendars to ensure timely coordination of meetings, deadlines, and court appearances. • Provide litigation support by organizing case documents, drafting correspondence, and managing discovery materials. • Coordinate with insurance companies and other parties involved in personal injury cases. • Maintain a comprehensive and organized filing system to ensure quick access to legal records and documentation. • Communicate effectively with clients, attorneys, and court personnel to facilitate case progress. • Monitor case deadlines and ensure compliance with all legal requirements. • Offer administrative support by preparing reports, memos, and other legal materials as needed. • Collaborate with attorneys to streamline case management and optimize workflow efficiency.
2026-03-04T00:00:00Z

Office Manager

Cleveland, OH
onsite
Temporary
18.2115 - 22 USD / Hourly
We are looking for a dedicated Office Manager to join our team in Independence, Ohio. This role requires a highly organized and detail-oriented individual to oversee administrative tasks, scheduling, and daily office operations. As a long-term contract position, it offers the potential for permanency based on performance and organizational needs. Responsibilities: • Coordinate schedules for executives and ensure efficient time management. • Manage office supplies, including ordering and maintaining inventory. • Handle invoicing and accounts payable tasks as needed. • Arrange meetings and prepare necessary materials in advance. • Provide receptionist duties, including greeting visitors and answering calls. • Maintain a detail-oriented and organized workspace. • Utilize Microsoft Office Suite to create and manage documents. • Support executives in staying on track with their responsibilities and commitments. • Implement additional administrative support mechanisms to enhance efficiency. • Collaborate with team members to ensure smooth daily operations.
2026-03-05T00:00:00Z

Human Resources Administrator

Lodi, OH
onsite
Contract / Temporary to Hire
22 - 28 USD / Hourly
We are seeking a detail-oriented Human Resources Administrator to join our team. This contract-to-permanent role offers an excellent opportunity to contribute to the efficiency and compliance of our HR operations in a growing organization.Key Responsibilities:<ul><li>Administer payroll processes for approximately 150 employees, ensuring accurate and timely completion in accordance with company policies and regulations.</li><li>Oversee the implementation, enforcement, and continuous updating of company policies as outlined in the employee handbook.</li><li>Maintain organized, accurate, and up-to-date employee records, including attendance, vacation requests, and personnel files.</li><li>Manage the HR filing system and documentation, ensuring compliance with all legal and internal requirements.</li><li>Coordinate, maintain, and regularly update the company calendar to include important dates, events, and action items.</li><li>Conduct background checks and process legal forms with strict attention to confidentiality and accuracy.</li><li>Support benefits administration, particularly as related to payroll and employee enrollment.</li><li>Ensure all legal correspondence and HR activities comply with current employment laws and company policies.</li><li>Contribute to employee engagement initiatives and promote effective employee relations.</li><li>Occasionally travel to support HR initiatives, with all expenses covered by the company.</li></ul>
2026-03-06T00:00:00Z