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9 results for Executive Assistant in Honolulu, HI

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The Executive Assistant (EA) for a Non-Profit Organization provides high-level administrative support to the executive leadership team, typically including the Executive Director (ED) or other senior leadership roles. This individual plays a vital role in ensuring the efficient day-to-day operations of the organization by managing schedules, handling communications, and coordinating key projects and events. The ideal candidate should possess strong organizational and multitasking abilities, as well as a passion for supporting the mission and goals of the non-profit. If interested in this role, please call us at 808.531.0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Key Responsibilities:

Executive Support:

Serve as the primary point of contact for the Executive Director, managing their calendar, appointments, and travel arrangements (Source: Role-Specific Insights for Non-Profit Staff).
Prepare and edit correspondence, memos, reports, and presentations on behalf of the executive team.

Meeting Coordination:

Schedule, prepare agendas, and coordinate materials for meetings, including board meetings, staff meetings, and donor events.
Take detailed meeting minutes and ensure prompt follow-up on action items.

Communication Management:

Act as a liaison between the executive team and internal/external stakeholders, ensuring professional and timely communication.
Handle incoming calls, emails, and inquiries on behalf of the leadership team.

Project Coordination:

Assist in planning, organizing, and executing key organizational projects or initiatives.
Track deadlines and deliverables for various projects, keeping the leadership team informed of progress.

Event Support:

Coordinate logistics for events, fundraisers, and other organizational activities, including invitations, RSVPs, and materials.

Document and File Management:

Maintain organized filing systems for electronic and physical documents, ensuring quick access to important information.
Manage sensitive information with discretion and confidentiality.

Administrative Tasks:

Oversee office operations, including ordering supplies, handling invoices, and managing vendor relationships.
Provide general administrative support as needed, including photocopying, data entry, and expense reporting.

Key Skills and Qualifications:

Education & Experience:

Bachelor's degree or an equivalent combination of education and work experience preferred (Source: Non-Profit Administration Expertise).
3-5 years of experience as an Executive Assistant, preferably within a non-profit or mission-driven organization.

Skills Required:

Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.

Personal Qualities:

Alignment with the organization’s mission and values.
Ability to work independently, exercise good judgment, and handle multiple priorities in a fast-paced environment.
Discretion and professionalism when dealing with sensitive or confidential information.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

9 results for Executive Assistant in Honolulu, HI

Executive Assistant The Executive Assistant (EA) for a Non-Profit Organization provides high-level administrative support to the executive leadership team, typically including the Executive Director (ED) or other senior leadership roles. This individual plays a vital role in ensuring the efficient day-to-day operations of the organization by managing schedules, handling communications, and coordinating key projects and events. The ideal candidate should possess strong organizational and multitasking abilities, as well as a passion for supporting the mission and goals of the non-profit. If interested in this role, please call us at 808.531.0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:Executive Support:<ul><li>Serve as the primary point of contact for the Executive Director, managing their calendar, appointments, and travel arrangements (Source: Role-Specific Insights for Non-Profit Staff).</li><li>Prepare and edit correspondence, memos, reports, and presentations on behalf of the executive team.</li></ul>Meeting Coordination:<ul><li>Schedule, prepare agendas, and coordinate materials for meetings, including board meetings, staff meetings, and donor events.</li><li>Take detailed meeting minutes and ensure prompt follow-up on action items.</li></ul>Communication Management:<ul><li>Act as a liaison between the executive team and internal/external stakeholders, ensuring professional and timely communication.</li><li>Handle incoming calls, emails, and inquiries on behalf of the leadership team.</li></ul>Project Coordination:<ul><li>Assist in planning, organizing, and executing key organizational projects or initiatives.</li><li>Track deadlines and deliverables for various projects, keeping the leadership team informed of progress.</li></ul>Event Support:<ul><li>Coordinate logistics for events, fundraisers, and other organizational activities, including invitations, RSVPs, and materials.</li></ul>Document and File Management:<ul><li>Maintain organized filing systems for electronic and physical documents, ensuring quick access to important information.</li><li>Manage sensitive information with discretion and confidentiality.</li></ul>Administrative Tasks:<ul><li>Oversee office operations, including ordering supplies, handling invoices, and managing vendor relationships.</li><li>Provide general administrative support as needed, including photocopying, data entry, and expense reporting.</li></ul>

Receptionist/Administrative Assistant Robert Half is seeking a dynamic and organized Receptionist/Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. As the first point of contact for the organization, you will play a crucial role in providing exceptional administrative support and ensuring a welcoming environment for clients and partners. Responsibilities: 1. Front Desk Management: - Greet and assist visitors with a friendly and business-like demeanor. - Answer and direct incoming calls, emails, and inquiries to the appropriate staff members. - Maintain a clean and organized reception area. 2. Administrative Support: - Provide general administrative support, including data entry, filing, and photocopying. - Assist in scheduling meetings, appointments, and coordinating calendars. - Prepare and distribute internal and external communications. 3. Office Supplies and Equipment: - Monitor and replenish office supplies as needed. - Report and troubleshoot any issues with office equipment.

Administrative Assistant Are you a highly organized, proactive professional looking for an exciting opportunity in the energy industry? Our company is seeking an Administrative Assistant to support our operations, contributing to the success of a fast-paced and innovative energy-focused environment. This role requires someone with excellent communication and multitasking skills who can thrive in a dynamic setting while ensuring seamless day-to-day administrative support. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key ResponsibilitiesAdministrative Support<ul><li>Manage and maintain calendars, schedule meetings, and organize travel arrangements for executives and team members.</li><li>Coordinate internal and external correspondence, including emails, phone calls, and documentation.</li><li>Prepare and distribute reports, presentations, and meeting materials as requested.</li></ul>Office Management<ul><li>Oversee office supply inventory, ordering materials to support daily operations when necessary.</li><li>Act as a liaison with vendors and service providers to maintain office equipment and services.</li><li>Ensure the office environment adheres to health, safety, and energy industry compliance regulations.</li></ul>Project Coordination<ul><li>Assist in tracking and reporting on project timelines, budgets, and deliverables.</li><li>Maintain organized records related to projects, including contracts, agreements, and technical documentation.</li><li>Facilitate coordination among team members to ensure project milestones are met.</li></ul>Event Planning<ul><li>Support the successful execution of company meetings, workshops, and events.</li><li>Organize logistics such as booking venues, catering, and travel for attendees.</li><li>Prepare and distribute post-event summaries, evaluations, and follow-ups.</li></ul>Data Entry and Document Management<ul><li>Enter and maintain accurate data in company databases and systems related to energy projects, vendors, and client records.</li><li>File and maintain both digital and physical documentation in an organized manner to ensure accessibility.</li></ul>

Administrative Assistant Are you an organized, detail-oriented professional with a passion for supporting dynamic teams in the creative publishing industry? We are seeking an Administrative Assistant to join our publishing company and play a pivotal role in ensuring the smooth day-to-day operations of our editorial and production teams. This position offers a unique opportunity to work closely with book editors, writers, designers, and marketers, contributing to the success of world-class publications. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:Administrative Support:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for editors and leadership teams.</li><li>Act as a point of contact between departments, vendors, and external clients.</li><li>Maintain and organize files, records, and correspondence, both digital and physical.</li><li>Screen and respond to phone calls, emails, and inquiries promptly and professionally.</li></ul>Publication Workflow Assistance:<ul><li>Track and monitor publishing timelines and deadlines to ensure projects remain on schedule.</li><li>Distribute manuscripts, proofs, and production materials to relevant teams or external vendors.</li><li>Facilitate communication between authors, editors, designers, and other collaborators.</li></ul>Event Planning & Meeting Coordination:<ul><li>Assist with planning and logistics for book launches, company events, and team meetings.</li><li>Prepare and distribute meeting agendas, materials, and minutes.</li></ul>Data Entry and Reporting:<ul><li>Manage and update internal databases with contact lists, manuscript information, and release schedules.</li><li>Generate and maintain reports related to budgets, production deadlines, and operational performance.</li></ul>Office Management Tasks:<ul><li>Order and maintain office supplies and equipment as needed.</li><li>Assist in processing outgoing and incoming mail, especially manuscripts and contract</li></ul>

Administrative Assistant If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. You'll succeed in this Administrative Assistant position, if you can perform various administrative and office support duties. You'll excel in this job if you love assisting clients, communicating via email and over the phone, and perform heavy documentation, so don't hesitate to contact us if you fit that description! If you're looking for a long-term contract / contract to hire position, check out this terrific Administrative Assistant position in the Honolulu, Hawaii area for an Investment firm. What you get to do every day- Answer telephone calls and return voicemails- Perform and oversee office administration- Support diverse projects for other employees- Tend to word processing, filing, faxing, copying, scanning, data entry, and typing- Vendor relations, order office supplies- Other administrative tasks as needed

Office Assistant Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an Office Assistant in the Honolulu, Hawaii area. If interested please apply online or call (808) 531-0800. Responsibilities- Enter data into electronic applications- Dispatch calls to the appropriate parties- Copy, faxing, and filing for many departments- Maintain office facility

Legal Assistant We are offering an opportunity for an experienced Litigation Legal Secretary to join a law firm in Honolulu, Hawaii on a contract-to-permanent basis. The ideal candidate will have at least 3-5 years of recent experience as a Litigation Legal Secretary and will be familiar with Hawaii court rules. Earning potential is $65,000 - $85,000, depending on experience. Duties:<ul><li>Heavy documentation and various administrative tasks in order to ensure the effective workflow for the entire team</li><li>Support multiple attorneys</li><li>Prepare pleadings, exhibits, and case files</li><li>Assist with court filings and depositions</li><li>Compose, transcribe, proofread and finalize correspondence as well as email communications and memoranda</li><li>Calendaring for practice group</li><li>Other general administrative tasks as needed</li></ul>

Front Desk Administrative Coordinator We are offering a long-term contract employment opportunity for a Front Desk Administrative Coordinator in Honolulu, Hawaii. Working in the hospitality industry, the selected candidate will play a pivotal role in maintaining the smooth operation of the office and providing exceptional service to our guests. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Serve as the primary contact for all visitors, providing a warm welcome and directing them as needed.• Handle a multitude of tasks to ensure seamless office operations.• Take responsibility for incoming calls, ensuring they are correctly directed to the appropriate departments.• Execute data entry tasks efficiently, maintaining accuracy at all times.• Regularly and accurately maintain both paper and electronic filing systems.• Utilize excellent communication skills to represent the organization effectively.• Perform vital clerical duties to support overall office operations.• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to organize files and schedule appointments.• Provide superior customer service, utilizing interpersonal skills to enhance the guest experience.• Manage email correspondence, ensuring prompt and detail-oriented responses.

Administrative Specialist Are you a detail-oriented, organized, and proactive professional with a passion for supporting teams in fast-paced, client-focused environments? A leading Certified Public Accounting (CPA) firm is seeking an Administrative Specialist to assist its accounting professionals with day-to-day operations and ensure the seamless delivery of exceptional service to our clients. This role requires excellent multitasking skills, strong communication abilities, and the capacity to thrive in a deadline-driven setting. If you are interested in this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key ResponsibilitiesAdministrative Support<ul><li>Manage calendars, schedule appointments, and coordinate meetings for CPA professionals.</li><li>Act as a point of contact for client inquiries and communications, ensuring timely and professional responses.</li><li>Assist with the preparation of documents, reports, presentations, and meeting materials.</li></ul>Client Service Coordination<ul><li>Maintain accurate client records and ensure proper documentation of engagements and contracts.</li><li>Schedule and confirm appointments for client consultations, tax preparation, and audit meetings.</li><li>Support the client onboarding process by collecting necessary documentation and assisting with setup in internal systems.</li></ul>Document and File Management<ul><li>Manage electronic and physical files, ensuring they are consistently organized and easy to access.</li><li>Facilitate the tracking and submission of client documents, including tax forms, financial statements, and audit materials.</li><li>Oversee the secure handling of sensitive and confidential financial information in compliance with firm policies.</li></ul>Reporting and Data Management<ul><li>Input, update, and maintain client and project data in firm databases (e.g., Salesforce or other CRM tools).</li><li>Run reports and deliver updates on key activities such as tax deadlines, audit schedules, and client follow-ups.</li><li>Track workflow progress and assist in ensuring tasks are completed in accordance with deadlines.</li></ul>Office Operations Support<ul><li>Assist in ordering, organizing, and maintaining office supplies and equipment.</li><li>Process mail, particularly client tax documents, checks, and signed agreements.</li><li>Coordinate with vendors, IT, and other service providers to address operational needs.</li></ul>Special Projects<ul><li>Provide support for firm-wide initiatives, such as tax season preparation, client events, or software transitions.</li><li>Collaborate with team members to facilitate continuous improvements in administrative processes.</li></ul>

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9 results for Executive Assistant in Honolulu, HI

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