30 results for Administrative Assistant in Hillsboro Beach, FL
Administrative assistant<p>We are offering an opportunity for an Administrative Assistant based in Boca Raton, FL. The role is within a bustling environment where your main duties will revolve around administrative assistance. </p><p><br></p><p>Responsibilities:</p><p>• Managing and maintaining office calendars to ensure smooth operations</p><p>• Answering and directing phone calls to the appropriate parties</p><p>• Warmly welcoming and greeting visitors and staff </p><p>• Providing assistance to team members as needed to ensure all tasks are completed</p><p>• Proactively identifying areas where support is needed and taking initiative to address those areas.</p><p><br></p>Administrative AssistantWe are offering a long-term contract employment opportunity for an Administrative Assistant, based in Miami, Florida. This role operates within the industry and requires a variety of administrative tasks to support the team, ensuring smooth and effective operations.<br><br>Responsibilities:<br><br>• Take charge of answering phone calls efficiently and professionally.<br>• Utilize basic computer skills to manage digital tasks and online correspondence.<br>• Collaborate with the team to ensure a harmonious working environment.<br>• Exhibit strong organization skills in maintaining and filing necessary documents.<br>• Note-taking duties during meetings or calls, ensuring all important details are recorded.<br>• Ensure bilingual communication to cater to a diverse range of clients and stakeholders.<br>• Monitor and maintain customer accounts, taking appropriate action when necessary.<br>• Process customer credit applications with accuracy and efficiency.Administrative Assistant<p>We are in search of an Administrative Assistant to join our team in the food retail industry. This role is based in Coral Gables, Florida, and involves supporting remote staff with a variety of clerical tasks that need to be carried out in the office. Thus this role is in-office only.</p><p><br></p><p><strong>Salary:</strong> $22-24 p/hr ($48-$50,000); stretch to $26.44p/hr ($55,000) if Bachelors Degree complete/any studies </p><ul><li>Hourly pay with Salaried Benefits </li></ul><p><strong>Schedule:</strong> In office, M-F; preferred <strong>9:30-6:30 ½ lunch hour </strong></p><ul><li>as retail food chain stores nationwide include West Coast etc.</li><li>flexible if 8:30-5:30 or 9:00-6:00 is needed</li></ul><p><strong>Benefits: </strong>70% Employee Medical<strong>; </strong>2 wks Vacation, Sick Days (2), Holidays (7) (New Year’s Day, Christmas Day, Thanksgiving Day & Friday after, 4th of July, Memorial Day & Labor Day)<strong>; </strong>401k/match; <strong>Free Parking</strong>; <em>other Perks</em>: Employee team building, philanthropy, well being, events & seminars.</p><p> </p><p><strong>Company Overview</strong>: Ownership of recognized Food Retail Chain-Brands only in Malls nationwide. This company offers stable long-term employment and the ability to cultivate careers; this position has potential growth opportunity over time. </p><p><br></p><p><strong>Administrative Assistant Responsibilities: </strong></p><p><br></p><p>• Handle insurance yearly renewals and compliance</p><p>• Ensure all locations have up-to-date documents</p><p>• Assist remote staff by printing approved invoices and distributing internally </p><p>• Coordinate emergency repairs for various locations</p><p>• Arrange misc. inventory to be shipped</p><p>• Coordinate the receipt and distribution of FedEx shipments</p><p>• Provide support with various clerical tasks, depending on daily needs that can change </p><p>• Create internal announcements for birthdays and events; experience with CANVA is a plus</p><p>• Assist with non-profit philanthropy coordination and documentation </p><p>• Cover the front desk for lunch hour or when additional coverage is needed</p><p>• Bilingual in English in Spanish is a plus and useful but not required </p>Administrative Assistant<p>We are seeking an Administrative Assistant to join our team in the high tech engineering industry, based in Fort Lauderdale, Florida. The role involves supporting preconstruction administration duties, managing various projects, and handling data entry tasks. This opportunity offers contract-to-hire employment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the management of projects and ensuring their accurate entry into the system.</p><p>• Handling data entry tasks efficiently and ensuring the accuracy of records.</p><p>• Utilizing Microsoft Excel for managing and working with spreadsheets.</p><p>• Scheduling appointments and managing calendars as required.</p><p>• Answering inbound and outbound calls, providing excellent customer service.</p><p>• Corresponding via email, ensuring timely and accurate responses.</p><p>• Utilizing various Microsoft Office tools including Outlook, PowerPoint, and Word.</p><p>• Providing ad-hoc administrative support as required.</p>Administrative Assistant<p>We are seeking a highly organized and proactive <strong>Administrative Assistant</strong> to join our team. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels in supporting teams and operations. This role plays a vital part in ensuring the smooth functioning of day-to-day business processes and administrative tasks.</p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Administrative Support</strong>: Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating appointments </li><li><strong>Communication Management</strong>: Serve as a point of contact for internal and external communications, managing correspondence, emails, and calls professionally </li><li><strong>Documentation and Reporting</strong>: Prepare and organize documents, reports, presentations, and spreadsheets with accuracy and attention to detail </li><li><strong>Record Keeping</strong>: Maintain and update company records and databases, ensuring all information is current and organized </li><li><strong>Office Coordination</strong>: Facilitate office operations by managing supplies, equipment, maintenance requests, and vendor relationships </li><li><strong>Travel Assistance</strong>: Arrange travel itineraries, accommodations, and expense reporting for the team as needed </li><li><strong>Project Support</strong>: Assist in project coordination, including tracking progress and deadlines, and providing administrative oversight where necessary </li></ul>Administrative AssistantWe are in search for an Administrative Assistant to join our team in Miami, Florida. The successful candidate will play a crucial role in the functioning of our Resource Development Department. This individual will be deeply involved in supporting the advancement of digital strategies to secure new funding and maintain donor relationships. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Assisting in the development and implementation of plans for the Resource Development Department.<br>• Fostering and managing a portfolio of donors under $5,000.<br>• Engaging in digital strategies to secure new funding from individuals and expand the donor base.<br>• Organizing and managing multiple priorities, ensuring attention to detail and efficiency.<br>• Collaborating effectively within the department, promoting a team-oriented environment.<br>• Handling inbound and outbound calls, providing excellent customer service.<br>• Processing data entry tasks and maintaining accurate customer credit records.<br>• Managing email correspondence and scheduling appointments.<br>• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.Bilingual Spanish Administrative Assistant<p>We are seeking a highly organized and proactive <strong>Bilingual Spanish Administrative Assistant</strong> to join our dynamic team. This role requires fluency in both English and Spanish to provide seamless administrative support while ensuring effective communication with diverse internal and external stakeholders. The ideal candidate will display strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced work environment.</p><p><br></p><p>Responsibilities</p><ul><li><strong>General Administrative Support:</strong> Handle daily administrative tasks, including scheduling, filing, data entry, and organizing documents in both English and Spanish.</li><li><strong>Communication:</strong> Translate correspondence, emails, and other documents as needed, ensuring clear messaging across both Spanish- and English-speaking audiences.</li><li><strong>Scheduling and Coordination:</strong> Maintain calendars, schedule appointments, arrange meetings (both in-person and virtual), and coordinate travel arrangements.</li><li><strong>Customer and Client Interaction:</strong> Serve as a point of contact, addressing inquiries and providing support to clients and customers in both English and Spanish.</li><li><strong>Documentation and Reporting:</strong> Draft, edit, and proofread documents, reports, and presentations in both languages.</li><li><strong>Team Support:</strong> Provide assistance to executives, managers, and team members as required, ensuring smooth operations.</li><li><strong>Office Operations:</strong> Order office supplies, maintain office systems, and ensure daily efficiency in administrative workflows.</li></ul>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in the Telecom Services industry, based in Deerfield Beach, Florida. As an Administrative Assistant, your main role will be to manage documentation, work efficiently within Microsoft Word and Excel, and provide exceptional customer service. <br><br>Responsibilities: <br>• Utilize Microsoft Word and Excel to create and format documents<br>• Ensure accurate data entry and maintenance of customer credit records<br>• Handle inbound and outbound calls, providing excellent customer service<br>• Manage email correspondence and schedule appointments effectively<br>• Conduct tests and follow direction tests as part of the administrative tasks<br>• Execute detailed scanning of documents, verifying legibility, and ensuring correct archiving and cataloging<br>• Creation and management of spreadsheets from various logs, including cell formatting and formula creation<br>• Monitor customer accounts and take necessary action based on the account status<br>• Utilize Microsoft software including Outlook and PowerPoint effectively as needed<br>• Stand and move for the majority of the workday, demonstrating adaptability in a dynamic work environment.Bilingual English/Spanish Administrative Assistant<p>We are looking for a skilled and professional Bilingual English/Spanish Administrative Assistant to join our team. The selected candidate will have excellent communication skills and the ability to juggle multiple tasks at once. The ideal candidate will be someone who is detail-oriented and can handle administrative tasks with high accuracy in both English and Spanish languages.</p><p>Responsibilities:</p><ol><li>Translation: Interpret documents and communication from English to Spanish and vice versa.</li><li>Communication: Respond to inquiries from staff and clients in English and Spanish, in both verbal and written formats.</li><li>Administrative Tasks: Schedule meetings, handle travel arrangements, manage office supplies, and maintain office records in both languages.</li><li>Stakeholder Management: Act as a liaison for the company with Spanish speaking clients or partners.</li><li>Reporting: Prepare and distribute communications such as memos, invoices, reports, and other correspondence in both Spanish and English.</li></ol><p><br></p>Administrative Assistant - Bilingual: English & Spanish<p><strong>Job Title: Bilingual Administrative Assistant (English and Spanish)</strong></p><p><strong>Schedule:</strong> Monday - Friday, 8:00 AM - 5:00 PM</p><p>We are currently seeking a highly skilled and experienced Bilingual Administrative Assistant for one of our clients. If you are a detail-oriented professional with excellent organizational and communication skills in both English and Spanish, we want to hear from you.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to several departments.</li><li>Answer and direct phone calls in a professional and courteous manner.</li><li>Draft and edit documents, emails, and correspondence in both English and Spanish.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain organized filing systems, both electronic and hard copy.</li><li>Assist in the preparation of reports and presentations.</li><li>Translate documents and communications between English and Spanish as needed.</li><li>Collaborate with team members to ensure efficient workflow.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Administrative Assistant or in a similar role.</li><li>Bilingual proficiency in both English and Spanish (written and spoken).</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>High level of discretion and confidentiality.</li></ul><p>Please respond with your resume to: Jacqueline.Mejia@RobertHalf and call 786-698-7072</p>Office AssistantWe are offering a short term contract employment opportunity for an Office Assistant in Miami, Florida. As an Office Assistant, you'll be tasked with managing customer queries, ensuring the accuracy of customer records, and performing manual data entry tasks. You'll be using various computer programs and CRM systems, and you'll be expected to handle clerical duties. <br><br>Responsibilities:<br>• Accurately process customer data and update records.<br>• Handle inbound calls to answer customer queries.<br>• Use accounting software systems to manage billing functions.<br>• Execute clerical duties to support the operation of the office.<br>• Utilize ADP - Financial Services for financial transactions.<br>• Create and manage banner ads as part of promotional activities.<br>• Employ the About Time software for time management.<br>• Maintain customer relationships through effective use of CRM systems.Administrative Assistant<p>We’re seeking an organized and detail-oriented Administrative Assistant to join our growing team. If you're a motivated individual with a strong work ethic and excellent multitasking abilities, this opportunity is perfect for you. This is a great chance for those looking to grow their administrative career in a dynamic and fast-paced environment. Apply now through Robert Half to be considered for this role.</p><p><br></p><p><strong>Your Impact in This Role:</strong></p><ul><li>Provide administrative support to team members and management.</li><li>Schedule meetings, appointments, and travel arrangements.</li><li>Maintain and organize office files, records, and documents.</li><li>Handle phone calls, emails, and general correspondence.</li><li>Prepare and edit reports, presentations, and other documents.</li><li>Assist with project coordination and event planning.</li><li>Order and manage office supplies and inventory.</li><li>Help with data entry and other administrative tasks as needed.</li><li>Assist with other duties and special projects as assigned.</li></ul><p><br></p>Executive Assistant<p>Executive Assistant</p><p>RobertHalf is looking to fill an Executive Assistant role for a management team. The Executive Assistant will be in charge of maintaining a wide range of administrative duties. You will have the opportunity to work in a challenging and rewarding environment where hard-work and quick thinking are rewarded. </p><p><br></p><p>Key responsibilities</p><p>Organizing presentations</p><p>Monitor calls</p><p>Produce reports and financial data</p><p>Schedule travel and meeting arrangements</p><p>Educate and run other support staff and customer relations</p><p>Travel Arrangements </p><p>Must have previous experience as an Executive Assistant </p><p>Must be bilingual - English and Spanish</p><p><br></p><p>Client is looking to move forward quickly so please send your resume to: Jacqueline.Mejia@Roberthalf and call me at 786-698-7072 to discuss this role.</p>Administrative Assistant<p>Robert Half is seeking a highly efficient and experienced Administrative Assistant to join a progressive organization. As the Administrative Assistant your responsibilities will include, but are not limited to the following:</p><p> </p><p>- Assist in conference room scheduling and set up</p><p>- Assist in the preparation of materials for meetings</p><p>- General office duties such as data entry, filing, scanning, faxing documentation, and arranging catering for meetings</p><p>- Assist in preparations for travel to include flight, car, and hotel arrangements</p><p>- Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>- Write and edit documents from letters to reports and instructional documents</p><p>- Prepares confidential and non-confidential correspondence in a detail-oriented style and format</p>Administrative Assistant<p>Company in Medley seeking an experienced Administrative Assistant </p><p>Monday - Friday 8AM - 5PM</p>Office Assistant<p>Candidates who are highly motivated self-starters will find the General Office Clerk position Robert Half is offering to be an excellent opportunity. The ideal candidate for this General Office Clerk role will be able to perform various administrative support tasks, including operating office equipment and completing general clerical work.</p><p> </p><p>Major responsibilities</p><p> </p><p>- Demonstrate command of such tasks as data entry, faxing, copying, scanning, filing, and word processing</p><p> </p><p>- Provide support on diverse employee projects as necessary</p>Human Resources Assistant<p><strong>Job Posting: HR Coordinator</strong></p><p><strong>Location:</strong> Miami, FL 33134</p><p><strong>Salary:</strong> $18-19 per hour</p><p>Are you a detail-oriented and organized individual with a passion for human resources? Do you thrive in a dynamic work environment where you can make a significant impact? If so, we want you to join our team as an HR Coordinator!</p><p><strong>Responsibilities:</strong></p><p>As an HR Coordinator, you will play a vital role in supporting our HR department and ensuring the smooth flow of HR operations. Your responsibilities will include:</p><ul><li><strong>Communication Hub:</strong> Answering emails and phone calls, taking messages, and ensuring timely responses to inquiries.</li><li><strong>Recruitment Support:</strong> Posting open positions on job boards, pre-screening candidates over the phone, and scheduling candidate interviews.</li><li><strong>Onboarding and Offboarding:</strong> Coordinating the onboarding of new hires and offboarding of employees with various departments.</li><li><strong>Administrative Tasks:</strong> Performing clerical duties such as data entry, document copying, filing, and other administrative tasks as needed.</li><li><strong>Record Maintenance:</strong> Maintaining employee files by updating records and scanning copies when necessary in Sharepoint.</li><li><strong>Event Coordination:</strong> Assisting in the preparation of company events by providing logistical support, coordinating dates and times, and ordering items for celebrations and parties.</li><li><strong>Flexibility:</strong> Being adaptable and ready to take on other duties as assigned by the HR Manager to contribute to the overall success of the HR department.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience in HR or administrative roles is required.</li><li>Strong communication skills, both written and verbal.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.</li><li>Detail-oriented and able to maintain confidentiality.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul><p><br></p><p><strong>How to Apply:</strong></p><p>Please submit your resume and a brief cover letter outlining your qualifications and interest in the HR Coordinator position to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>HR Assistant<p>Expand your career as a Human Resources Assistant with a growing company. This opportunity may be best suited for someone who is a self-starter. If you're highly-skilled and motivated, the company wants you to join their team! Known for its great work environment and culture, the candidate's role will consist of handling a variety of personnel related administrative tasks while providing clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures.</p><p> </p><p>Your responsibilities</p><p> </p><p>- Oversee office and administrative tasks</p><p> </p><p>- Research the internet to locate potential customers</p><p> </p><p>- Maintain employee database documents</p><p> </p><p>- Assist with planning new employee orientation meetings</p><p> </p><p>- Past experience handling confidential business matters and information with discretion</p><p> </p><p>- Comprehensive knowledge of Data Encryption</p>Office AdministratorWe are offering an exciting opportunity for an Office Administrator in West Palm Beach, Florida. This role will involve a broad range of tasks, including reception duties, administrative support, IT troubleshooting, and concierge services. The successful candidate will play a crucial part in maintaining the smooth operation of our office and ensuring a positive experience for our clients and stakeholders.<br><br>Responsibilities:<br><br>• Oversee the reception area, which includes welcoming visitors, managing incoming communications, and scheduling conference room bookings.<br>• Handle office inventory management tasks such as monitoring, ordering, and restocking office supplies, and coordinating with vendors for office maintenance needs.<br>• Provide administrative support to the team, which involves scheduling meetings, preparing documents, and handling confidential information.<br>• Assist with travel arrangements for staff and executives and coordinate logistics for both internal and external meetings.<br>• Serve as the first point of contact for basic IT issues, including setting up equipment, troubleshooting connectivity, and liaising with IT support providers.<br>• Act as a concierge for visiting clients and investors, arranging transportation, accommodations, and other special requests.<br>• Maintain a clean, organized, and well-equipped office environment for daily operations.<br>• Ensure a seamless and comfortable experience for all visitors.<br>• Maintain an inventory of office technology, ensuring all equipment is functioning properly.<br>• Act as a point of contact with building management for any office issues that may arise.HR Assistant<p>Robert Half is working with a non-profit organization to find a detail-oriented and proactive HR Assistant. In this role, you will assist with day-to-day HR functions, supporting the HR department in all administrative tasks. You will be a key support to the HR team and help ensure smooth operations within the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with employee onboarding and orientation processes.</li><li>Maintain accurate employee records and HR databases.</li><li>Process and track employee benefits, time-off requests, and other HR-related documentation.</li><li>Provide general HR support, including answering employee inquiries and assisting with policy and procedure implementation.</li><li>Coordinate and schedule interviews, meetings, and training sessions.</li><li>Support HR team with various projects as needed.</li></ul><p><br></p>Administrative TechnicianWe are offering a long term contract employment opportunity for an Administrative Technician in Juno Beach, Florida. This role is primarily in the industry of administrative support, requiring a highly organized individual with comprehensive experience, skills, and knowledge of organizational policies and practices. <br><br>Responsibilities:<br><br>• Conducting comprehensive analysis and interpreting reports to address reporting issues<br>• Leading special projects and responding to information and data requests<br>• Enhancing and documenting procedures and processes for better efficiency<br>• Interacting with internal and external customers routinely to maintain and improve relationships<br>• Planning and accomplishing assigned tasks and goals using multiple years of experience<br>• Utilizing strong analytic skills to develop spreadsheet reports and presentations<br>• Supervising the onboarding process and managing staffing needs<br>• Engaging with suppliers and maintaining business unit relationships<br>• Implementing organizational policies and practices for maintaining standard procedures<br>• Ensuring the validation plans and expense account are up to date and accurate.Administrative Specialist IWe are in search of a meticulous Administrative Specialist I to join our dynamic team. The primary role of this position is to manage documents, prepare forms, and perform other necessary office tasks requiring a high degree of independent judgement. This role offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Accurately processing and managing customer credit applications<br>• Maintaining precise records of customer credit<br>• Resolving customer inquiries in a timely and detail-oriented manner<br>• Carrying out supervisory tasks and managing a workforce<br>• Utilizing Microsoft Excel and Word for various tasks<br>• Monitoring customer accounts and taking appropriate action when necessary<br>• Balancing multiple tasks and showing flexibility to take on equivalent related activities<br>• Demonstrating proficiency in computer skills and other office equipment necessary to fulfill work assignments<br>• Adhering to organizational standards and procedures<br>• Developing validation plans and managing documentations.Accounts Payable Clerk<p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented <strong>Accounting Clerk/Office Assistant</strong> to support our accounting and administrative operations. This role involves handling financial transactions, maintaining records, and assisting with office tasks to ensure smooth daily operations. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment. Position starts ASAP </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounting Duties:</strong></p><ul><li>Process invoices, payments, and expense reports</li><li>Reconcile bank statements and financial records</li><li>Assist with accounts payable and accounts receivable</li><li>Maintain accurate financial documentation and filing systems</li><li>Generate reports and assist with month-end closing procedures</li></ul><p><br></p>Accounting Clerk - Downtown Miami<p><strong>Office Assistant/Accounting Clerk – Government Office</strong></p><ul><li><strong>Responsibilities</strong>: Provide general office support, including filing, data entry, and handling correspondence. Assist with accounts payable, receivable, and financial record-keeping.</li><li><strong>Skills Needed</strong>: Strong organizational skills, attention to detail, and proficiency in office software (Microsoft Office Suite). Experience with accounting software is preferred.</li><li><strong>Qualifications</strong>: Ability to maintain confidentiality, multitask, and work in a team environment. Prior government office experience is a plus.</li><li><strong>Additional Requirements</strong>: Knowledge of basic accounting principles and governmental processes is desirable.</li></ul><p><br></p>Human Resources (HR) Assistant<p>We are offering a short term contract employment opportunity for a Bilingual Spanish Human Resources (HR) Assistant in the non-profit industry, based in Miami, Florida. The HR Assistant will be responsible for various administrative tasks within the HR department, focusing on the onboarding process and maintaining accurate records.</p><p><br></p><p>Responsibilities: </p><p>• Handle the onboarding process for new hires</p><p>• Stay detail-oriented while managing administrative tasks</p><p>• Use bilingual skills to process applications from diverse candidates</p><p>• Utilize the latest technology to complete I9 forms online </p><p>• Monitor and maintain accurate records of each employee</p><p>• Ensure customer inquiries are resolved in a timely and efficient manner</p><p>• Stay vigilant and attentive to changes in customer accounts</p><p>• Take appropriate action based on monitoring of customer accounts.</p>