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29 results for Front Desk Coordinator in Herndon, VA

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We are offering a permanent employment opportunity for a Front Desk Coordinator in the Healthcare, Hospitals, and Social Assistance industry, located in SILVER SPRING, Maryland, United States. The role involves a significant amount of customer interaction, administrative work, and coordination duties.

Responsibilities:
• Provide exceptional customer service to all incoming callers and visitors
• Efficiently manage a multi-line phone system, ensuring all calls are directed to the appropriate person
• Maintain a welcoming and detail oriented demeanor, even during conflict resolution situations
• Perform administrative tasks including data entry, organizing files, and distribution of mail
• Utilize Microsoft Excel, Outlook, and Word to handle office coordination duties
• Offer concierge services to guests, ensuring their needs are met promptly and in a detail oriented manner
• Stay sharp and focused, managing multiple tasks simultaneously without compromising quality
• Keep customer records up-to-date and accurate
• Contribute to a positive office environment, demonstrating detail oriented and polite behavior at all times.

• Proven experience in Administrative Assistance within a healthcare setting.
• Proficiency in Answering Multi-Line Phone System, ensuring effective communication between patients and healthcare professionals.
• Experience in providing Concierge Services, demonstrating an ability to manage various tasks simultaneously.
• Strong Customer Service skills, with a focus on patient satisfaction and relationship building.
• Accuracy and efficiency in Data Entry, with the capability to handle sensitive patient information.
• Excellent Interpersonal Skills, ensuring a positive and welcoming environment for all patients and visitors.
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word, demonstrating strong computer literacy.
• Experience in Organizing Files, with an emphasis on maintaining patient confidentiality and adhering to healthcare regulations.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

29 results for Front Desk Coordinator in Herndon, VA

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in the Healthcare, Hospitals, and Social Assistance industry, located in SILVER SPRING, Maryland, United States. The role involves a significant amount of customer interaction, administrative work, and coordination duties. Responsibilities: • Provide exceptional customer service to all incoming callers and visitors • Efficiently manage a multi-line phone system, ensuring all calls are directed to the appropriate person • Maintain a welcoming and detail oriented demeanor, even during conflict resolution situations • Perform administrative tasks including data entry, organizing files, and distribution of mail • Utilize Microsoft Excel, Outlook, and Word to handle office coordination duties • Offer concierge services to guests, ensuring their needs are met promptly and in a detail oriented manner • Stay sharp and focused, managing multiple tasks simultaneously without compromising quality • Keep customer records up-to-date and accurate • Contribute to a positive office environment, demonstrating detail oriented and polite behavior at all times.

Front Desk Coordinator We are offering a short term contract employment opportunity in the retail industry at our location. We are seeking a Front Desk Coordinator who will be primarily responsible for delivering high-quality customer service, managing schedules, and assisting with bookings. Responsibilities • Serve as the first point of contact for visitors and incoming phone calls, ensuring a warm and detail oriented reception • Efficiently manage booking of golf lessons, club fittings and practice sessions through calls and emails • Keep the schedule book for the center and coaches updated and well-organized • Collaborate closely with other coaches to assist with booking procedures and transaction completion • Provide accurate and helpful information to guests in-person, via email, and over the phone • Uphold the detail oriented presentation of the Center • Carry out light lifting tasks such as moving golf clubs • Perform a slight sales role within the capacity of customer service.

Receptionist We are seeking a Receptionist for our team located in POTOMAC, Maryland. In this role, you will be responsible for handling customer inquiries, maintaining accurate customer records, and managing various administrative duties. This role is an integral part of our team, ensuring effective communication within the office and providing excellent customer service. Responsibilities: • Answering multi-line phone system and managing email correspondence.• Providing excellent customer service to both internal and external stakeholders.• Performing data entry tasks and maintaining organized files.• Scheduling appointments and managing calendars.• Handling receptionist duties such as greeting visitors and providing general information.• Utilizing Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks.• Ensuring the reception area is tidy and presentable.• Assisting with other administrative tasks as needed.• Handling confidential information with discretion.• Collaborating with team members to achieve overall organizational goals. For immediate and confidential consideration, please submit resumes in confidence to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Receptionist We are offering a contract for a Receptionist role based in Chantilly, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally and is fully on-site.Responsibilities:• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.• Perform data entry tasks, updating and maintaining accurate records of client information.• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.• Organize and maintain files, ensuring easy accessibility and up-to-date records.• Schedule appointments and meetings, coordinating with various departments to ensure smooth operations.• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.

Overnight Receptionist We are actively seeking an Overnight Receptionist to join our team based in Reston, Virginia. This role offers a short-term contract employment opportunity. and is on-site As an Overnight Receptionist, you will be the initial point of contact providing exceptional customer service and handling various administrative tasks. This role involves front desk duties within the industry. ensuring smooth operations.Responsibilities:• Serve as the first point of contact for all incoming calls and direct them to the appropriate department or personnel• Welcome visitors by greeting them professionally and courteously, in person or on the telephone• Ensure efficient communication by accurately taking and delivering messages• Keep a safe and clean reception area by complying with procedures, rules, and regulations• Contribute to team effort by accomplishing related results as needed• Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs• Handle multiple lines, transferring calls as necessary• Maintain customer trust by keeping client interactions confidential• Utilize excellent customer service skills and exceed customers' expectations• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

Administrative Coordinator We are offering a contract opportunity for an Administrative Coordinator based in Manassas, Virginia. The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department. This is an immediate start. What you get to do every single day: •Efficiently manage scheduling and calendar activities for the department.• Respond and handle different types of inquiries and correspondence.• Direct telephone calls proficiently while providing preliminary information as required.•Coordinate travel arrangements when necessary.•Act as the primary contact for the department with both internal departments and external organizations.•Prepare and process various forms, records, and reports related to administrative functions.•Monitor budget documents and purchase orders and prepare expense reports and invoices.•Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings.•Resolve inquiries relating to established policies and procedures, escalating issues when necessary.•Order supplies, prepare attendance forms, and submit work orders for the department.

Administrative Coordinator We are in search of an Administrative Coordinator to join our team in the healthcare industry. The position is located in Manassas, Virginia, and will require on-site presence. The role primarily involves administrative coordination for the admissions department, demanding strong organizational skills and an ability to communicate effectively. This role offers a short term contract employment opportunity. Responsibilities: • Utilize Microsoft Office Suite to perform a variety of tasks • Manage a high volume of inbound calls, providing information and assistance to callers • Document interactions, actions, and decisions for reference and record-keeping • Execute data entry tasks with high accuracy and attention to detail • Maintain and update customer records as necessary • Follow-up on outstanding matters and ensure resolution • Employ basic office skills to support administrative functions • Communicate effectively with internal and external stakeholders.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Falls Church, Virginia. This role involves front desk duties within the industry. The Receptionist will be the first point of contact for the organization and will play a crucial role in ensuring smooth operations.Responsibilities:• Greet and welcome guests upon their arrival at the office• Direct visitors to the appropriate department or person• Manage and distribute correspondence (e.g. letters, packages, etc.)• Answer, screen, and forward incoming phone calls• Ensure the reception area is tidy and presentable• Update calendars and schedule meetings as needed• Perform other administrative duties such as filing, photocopying, and faxing• Maintain accurate records of visitors• Provide basic and accurate information to clients and visitors• Use Alpha software to input data at a speed of 6,000 - 8,000 kph.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Falls Church, Virginia. This role involves providing support for various administrative and front desk duties within the industry and is on-site. The Receptionist will be the first point of contact for our organization and will play a crucial role in ensuring smooth operations.Responsibilities• Efficiently manage incoming phone calls, ensuring proper routing and prompt responses.• Welcome and greet visitors in a courteous manner, providing them with necessary information and guidance.• Accurately perform data entry tasks, ensuring all customer records are up-to-date.• Provide general administrative support as needed, including maintaining office supplies and coordinating mail distribution.• Uphold a professional and organized front office environment to enhance client experience.• Use the Alpha 6,000 - 8,000 kph skills to perform tasks efficiently.

Administrative Coordinator A life insurance company is seeking a detail-oriented professional to assist their claims department with various clerical tasks. This person will be reviewing various claims and reaching out to customers who have not heard a decision from us in ten days, sending mail out, following up with customers, and general administrative functions. This role requires strong attention to detail, excellent time management skills, and organizational skills. A background in life insurance is a plus!

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This part time position hours are 8:30 am to 1:30 pm from Monday to Thursday and is an immediate start.Responsibilities: • Manage front office reception and efficiently handle incoming telephone calls. • Oversee the processing of incoming U.S. Mail and inter-office mail• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Part Time Administrative Assistant Robert Half's client is seeking a proficient Part Time Administrative Assistant to join their team based in Chantilly, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This position is fully on-site. Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Manage front office reception and efficiently handle incoming telephone calls.• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. • Oversee the processing of incoming U.S. Mail and inter-office mail.• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Assist in the preparation and processing of purchase orders.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant within our team based in Fairfax, Virginia. Our industry requires a detail-oriented individual who can manage front office operations and support our sales and service personnel. This role involves substantial interaction with various stakeholders, hence necessitating a high degree of organization and communication skills. Responsibilities: • Answering incoming calls and responding to customer inquiries promptly• Facilitating trade show registrations and managing logistics• Overseeing general office management tasks to maintain an organized and efficient workplace• Tracking expense reports and conducting some purchasing duties• Utilizing Microsoft Office and other software to maintain accurate records and process customer applications• Providing support to field sales and service personnel• Ensuring clear and effective communication with a broad territory of clients and stakeholders• Utilizing internal databases and Quickbooks, with the openness to learn new software systems

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Manassas, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations and is fully on-site. Responsibilities: • Providing administrative support to executives through effective calendar management and meeting scheduling. • Ensuring efficient day-to-day office operations and providing necessary support to the leadership team. • Coordinating travel arrangements for executives and team members as required.• Communicating with various internal and external stakeholders, acting as a liaison for the team. • Assisting a team of Executive Assistants, providing help and support as needed. • Utilizing Microsoft Excel to maintain and manage various data and records. • Scheduling appointments and managing executive calendars to optimize workflow. • Assisting in various administrative tasks as required to support the overall function of the office environment.

Administrative Associate Administrative Associate ~ Financial Services Firm $70kNW D.C., great benefits, plus bonus My client is a well-established financial services firm in NW Washington D.C. and is seeking an Administrative Associate. The Administrative Associate will be responsible for administrative support for the operations team and will provide support to Managing Partners. The Administrative Associate will be responsible for scheduling client meetings, assisting with client meeting preparation, office management, planning company events, proofreading memos and assisting with preparing client reports. Administrative Associate will be a very visible role in the organization and has tremendous career growth opportunities. The Administrative Association will be responsible for the following duties: Responsibilities: · Assist Senior Executives with all administrative duties in the office and ensure that office is operating smoothly· Assist on facilities management related matters, engaging with service providers as necessary· Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports, as well as raising POs as necessary using CRM database· Support departments in ensuring smooth business processes (eg deployments, rota management) · Manage office supplies inventory and place orders as necessary· When necessary, greet visitors, and answer and direct phone calls· Receive and sort incoming mail and deliveries, and manage outgoing mail· Assist in developing office policies and procedures, and ensure they are implemented appropriately· Assist with office layout planning and office moves· Identify opportunities for process and office management improvements· Book travel for teams as necessary All interested candidates in this Administrative Associate role and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is position is fully on-site. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Reston, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is fully on-siteResponsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is on -site.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Administrative Assistant We are in search of a Administrative Assistant to join our team based in McLean, Virginia. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in WASHINGTON, District of Columbia. In this role, you will be providing administrative support to various teams within our organization, managing multiple calendars, and handling a variety of tasks related to office management. Responsibilities: • Efficiently manage and coordinate schedules for several teams, including handling schedule changes and conflicts • Accurately process speaker forms and assist with vendor inventory as part of project management duties • Develop and distribute slide decks and other content to support team communication • Answer inbound calls and handle queries as part of the general office support duties • Maintain a detail-oriented office environment by keeping common areas tidy and coordinating catering for meetings • Manage and maintain the CRM system to ensure accurate records • Use Concur for travel and expense management • Provide customer service by answering queries and managing customer relationships • Utilize excellent communication skills to liaise with members and their assistants • Maintain and manage calendars for four senior leaders, ensuring all appointments and meetings are scheduled and conflicts are resolved.

Personal Assistant We are offering an exciting opportunity for a Personal Assistant to join our team based in Reston, Virginia. This role primarily involves administrative tasks, customer service, and operations in the industry. Responsibilities: • Manage and maintain calendars efficiently, ensuring all appointments and meetings are updated • Handle billing functions using tools such as Excel and bill.com • Provide comprehensive administrative assistance, including managing correspondence and scheduling meetings • Arrange travel for staff members, including booking flights, accommodations, and creating itineraries • Utilize Microsoft Word and other software for various administrative tasks • Monitor and process customer inquiries, ensuring they are handled promptly and effectively • Maintain accurate customer records, updating as necessary.

Office Assistant We are offering a permanent employment opportunity in the Financial Services industry for a diligent Office Assistant in Washington, District of Columbia. As an Office Assistant, your role will consist of managing administrative tasks and clerical duties in a fast-paced environment. Responsibilities: • Accurately manage the visitor portal, from entering guests to their check-in process • Handle the activation and deactivation of badges for guests and staff • Greet guests upon arrival and ensure they are directed to the correct location • Answer and direct incoming calls as needed • Provide overall administrative support, encompassing a range of tasks to ensure the smooth operation of the office • Maintain administrative oversight and ensure all tasks are completed accurately and timely.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in a confidential location. The role is within the industry and will involve various administrative and customer service tasks. Responsibilities: • Efficiently process customer credit applications. • Ensure the accuracy of customer credit records. • Handle inbound and outbound calls, providing excellent customer service. • Maintain logs and records, tracking all necessary information. • Compile and manage transactions, ensuring data integrity. • Manage email correspondence, ensuring timely and accurate responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for various tasks. • Schedule appointments and meetings as necessary. • Distribute badges to guests, ensuring security protocols are followed. • Perform various administrative duties as required.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the landscaping industry based in Owings Mills, Maryland. As an Administrative Assistant, your key responsibilities will be to manage client interactions, handle administrative tasks, and support the sales team. Responsibilities: • Attend to and follow-up on voicemails from clients. • Sort through incoming mail and distribute it accordingly. • Handle incoming and outgoing phone calls, ensuring they have experience in and directed. • Schedule meetings and follow-ups as per requirements. • Perform general administrative tasks to ensure smooth operations. • Maintain an organized filing system for easy accessibility of documents. • Provide support to the sales team as required. • Update payment details and keep track of financial transactions. • Use Microsoft Office tools (Word, Excel, PowerPoint and Outlook) for data entry and email correspondence. • Schedule appointments using Microsoft Outlook, ensuring efficient time management.

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29 results for Front Desk Coordinator in Herndon, VA

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