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47 results for Administrative Assistant in Hempstead, NY

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We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook.

Responsibilities:

• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.

• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.

• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.

• Manage corporate Insurance policies, including annual audits and renewals.

• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.

• Monitor and manage annual budget for office supplies and employee-related costs.

• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.

• Oversee detailed itinerary arrangements for domestic and international flights.

• Assist in navigating and managing reporting needs for the executive team.

Requirements:

Bachelor’s degree in business, management or communications.
3-5 years of executive administrative experience in an entrepreneurial environment.
3-5 years’ experience managing private company Human Resources, and Employee Benefits programs.
Excellent organizational and administrative skills – ability to multi-task.
Excellent communication and interpersonal skills.
Strong analytical and problem-solving skills.
Ability to take responsibility, work independently as well as with cross-functional teams (sales, operations, finance, etc.).
Proficient in Microsoft Office and Excel with aptitude to learn new software and systems.
NetSuite experience is beneficial but not required.

If interested, please apply directly for immediate consideration. Please note, this is an ON-SITE position in Darien, CT. You will only be considered for this role if you live within a reasonable commute. Please do not apply if you are not within a reasonable commute to this location, as you will not be considered for this role.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

47 results for Administrative Assistant in Hempstead, NY

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Greenwich, Connecticut. The successful applicant will be joining our team in the hospitality industry, providing essential support to our Events Director. This role involves a range of administrative tasks, ensuring the smooth execution of our world-class events. Responsibilities: • Manage member communications, including responding to emails and handling correspondence pertaining to events and inquiries. • Assist with administrative responsibilities such as scheduling, filing, and document preparation. • Support the Events Director in event planning and execution to provide a seamless experience for members. • Handle light invoicing tasks, including the preparation and tracking of invoices for event-related activities. • Utilize Microsoft Word and other software for data entry and other tasks as required. • Deliver high-quality customer service, including answering inbound calls and addressing member concerns.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our team in WESTBURY, New York. As an Administrative Assistant, your main focus will be on providing support to our team through a variety of tasks related to organization and communication. This role is pivotal in ensuring that operations run smoothly in our fast-paced environment. Responsibilities: • Maintain and manage all office administrative activities, including filing and scanning of documents. • Engage in data entry tasks ensuring accuracy and efficiency. • Proficiently use Microsoft Suite - Excel, Outlook, PowerPoint, and Word for day-to-day operations. • Answer inbound calls professionally and forward calls as necessary. • Handle email correspondence and respond promptly to inquiries. • Manage both inbound and outbound calls, ensuring effective communication. • Provide excellent customer service, addressing customer needs and resolving their queries. • Schedule appointments as required, ensuring a well-organized calendar. • Be available to work from Monday to Friday and occasionally on Saturdays, if required.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Sayville, New York. The chosen candidate will be part of a law firm, where they will handle various administrative tasks. Responsibilities: • Efficiently manage inbound and outbound calls • Deliver exceptional customer service • Accurately perform data entry tasks • Handle email correspondence professionally • Schedule appointments as necessary • Proficiently use Microsoft Excel, Outlook, PowerPoint, and Word • Greet and assist clients upon arrival • Draft and type memos as needed • File and scan important documents • Receive and sort daily mail.

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our dynamic team located in Matawan, New Jersey, United States. In this role, you will be a key player in managing customer service, data entry, and administrative tasks. This role offers a contract to permanent employment opportunity, where you will be instrumental in handling inbound and outbound calls, scheduling appointments, and maintaining an efficient workflow. Responsibilities:• Handle customer service tasks effectively, including answering inbound calls and resolving customer inquiries.• Conduct meticulous data entry tasks to ensure accurate records and processing of customer applications.• Maintain regular correspondence via email to ensure efficient communication channels.• Manage the scheduling of appointments, ensuring a seamless workflow.• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to manage tasks and create presentations.• Analyze sales trends and market data, providing insights and recommendations.• Prepare promotional details and competitive ad analysis, working closely with the advertising department.• Coordinate participation in events and programs, serving as a liaison between manufacturers and support services.• Issue store credits, setup new vendors, and manage other ad hoc requests.• Monitor customer accounts and take appropriate action when necessary.

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Office Assistant Start working as an office assistant today!We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Sr. Legal Administrative Assistant We are in search of a Legal Administrator (Trusts & Estates) to join our team operating in the legal industry in Garden City, New York. This role involves meticulous record-keeping, customer interaction, and monitoring customer accounts. Responsibilities: • Accurately and efficiently handle customer credit applications• Keep precise records of customer credit• Resolve customer inquiries and provide outstanding customer service• Regularly monitor customer accounts and take necessary action• Assist in preparing Supreme Court and Surrogate Court documents, motions, briefs, affidavits, affirmations, litigation backs, and more• Independently gather exhibits and documents, and prepare exhibit lists• E-file in various New York courts, including Supreme, Surrogate, Federal, Court of Appeals, and New Jersey courts• Keep track of attorneys' eTracks• Coordinate calls and meetings with clients using conference calling or Zoom• Manage deadlines in attorneys' Outlook calendars• Update attorneys' contacts in Outlook as needed• Work with vendors when scheduling depositions, appellate printing requirements, and process servers for service of papers• Use skills in Adobe Acrobat, CompuLaw, Concordance, Concur, Epic Software, About Time, Billing Functions, Calendar Management, Claim Administration, Correspondence.

Executive Assistant to Managing Partner Job Title: Executive AssistantCompensation: $110,000 - $120,000 per year Job Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role requires exceptional multitasking abilities, strong communication skills, and the ability to handle confidential matters with discretion. The ideal candidate will be proactive, resourceful, and capable of ensuring the executive's daily operations run smoothly. Key Responsibilities:<ul><li>Provide high-level administrative support by managing schedules, organizing information, and ensuring seamless day-to-day operations.</li><li>Maintain and coordinate the executive’s calendar, schedule meetings, and set up appointments.</li><li>Handle light travel arrangements, including booking flights, securing hotel accommodations, and preparing detailed itineraries.</li><li>Prepare, proofread, and distribute essential documents such as reports, memos, and invoices.</li><li>Facilitate internal communication by distributing key information, handling inquiries, and supporting team collaboration.</li><li>Assist in planning and organizing company events.</li><li>Serve as a professional liaison between the executive office and clients, vendors, and external stakeholders via phone and email.</li><li>Monitor office supply levels and place orders when necessary.</li><li>Support the preparation of presentations, briefings, and other executive materials.</li></ul>

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Investment Management industry, located in New York. The role involves handling reception duties in an office setting, communicating in a detail-oriented manner, and proficiency in using Microsoft Office tools. Responsibilities: • Manage reception duties effectively, ensuring smooth office operations • Maintain a detail-oriented and friendly demeanor while interacting with customers and colleagues • Proficiently use Microsoft Office tools, particularly Outlook and Microsoft Teams, to manage work tasks • Answer multi-line phone system and provide excellent customer service • Handle email correspondence efficiently and in a detail-oriented manner • Perform data entry tasks accurately and in a timely manner • Utilize interpersonal skills to foster positive relationships within the company • Organize files systematically for easy retrieval and reference • Schedule appointments, ensuring no clashes and efficient use of time • Maintain a proficient level of expertise in Microsoft Excel and Microsoft Word to manage work tasks effectively.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Elmont, New York. The successful candidate will be responsible for maintaining and updating various databases, managing incoming and outgoing mail, and handling specific administrative tasks related to customer inquiries and records. Responsibilities: • Accurately process data entries and update them into a proprietary database • Develop and maintain tracking systems, including computerized Excel consumer program, residential listings, and other databases • Handle the preparation of Monthly Personal Needs Allowances (PNAs) and monthly allowances spreadsheets • Manage the preparation and distribution of internal memos, postings, and other printed materials • Oversee the process of incoming and outgoing mail, including receiving, reading, sorting, and distributing • Record minutes at all trainings, presentations, and staff meetings as requested • Receive, screen, and route incoming telephone calls or relay phone messages to support staff • Monitor and maintain balances in the system • Order necessary supplies and equipment for the office • Prepare monthly SNAP retrieval spreadsheets and update Financial Eligibility (FEs) in Avatar

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant. Your key responsibilities will involve answering inbound calls, providing excellent customer service, and maintaining accurate records. This role requires a high level of organization and attention to detail. Responsibilities:• Handle inbound and outbound calls professionally and efficiently• Offer exceptional customer service to all clients• Accurately enter data into our system and maintain customer records• Respond to email correspondences promptly• Provide support for admissions processes• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete tasks effectively• Schedule appointments as necessary

Executive Assistant Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm.

Executive Secretaries and Administrative Assistants Our Long Island client within the government sector is currently seeking an Executive Assistant to support their C Suite team. Excellent opportunity to grow within a detail oriented organization! Responsibilities: • Conduct research tasks as required, ensuring accurate and timely results • Handle information requests from both internal and external stakeholders • Perform clerical duties such as preparing correspondence and receiving visitors • Arrange conference calls and schedule meetings effectively • Act as the supervisor’s personal representative in routine contacts with other executives and the public • Screen incoming correspondence, referring to appropriate staff and following up to assure timely response • Perform special assignments and studies as directed by the supervisor • Oversee office administration tasks to ensure smooth operations • Maintain business communication standards, including proper grammar, punctuation, and spelling • Ensure timely and effective customer service and communication.

Executive Assistant Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior leadership within our client’s organization. This role requires a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with discretion. The ideal candidate will have exceptional communication and multitasking skills, ensuring seamless day-to-day operations. Responsibilities:<ul><li>Provide high-level administrative support, including calendar management, travel coordination, and meeting preparation</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and facilitate special projects, ensuring deadlines are met</li><li>Organize and maintain records, documents, and files for easy retrieval</li><li>Assist with event planning and logistics as needed</li></ul>

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Executive Assistant We are offering a temporary to permanent employment opportunity in the education sector in New York. The role is for an Executive Assistant who will support key personnel within the organization. Responsibilities: • Assist the CEO with scheduling and organization using tools like Microsoft Outlook and Google Calendar• Facilitate communication between the CEO and other team members• Organize and manage digital files in systems like Google Drive and Google Docs• Prepare and coordinate virtual meetings using platforms such as Zoom• Record and distribute minutes from meetings• Manage and handle confidential information with discretion• Coordinate and manage complex travel arrangements and itineraries• Handle inquiries directed towards the CEO and provide prompt responses• Maintain an efficient flow of information between all levels of the organization• Perform other administrative duties as needed to support the CEO.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Hoboken, New Jersey. The Office Assistant will play a crucial role in maintaining the smooth operation of our office by undertaking a range of administrative tasks, as well as providing first line IT support. Responsibilities: • Ensuring the office environment remains clean, organized, and conducive for all staff • Taking the lead in the planning and organization of office events • Overseeing the ordering and inventory of office supplies to ensure necessary items are always available • Providing initial troubleshooting and resolution for IT-related issues • Conducting research on potential vendors for various needs, such as company merchandise and event venues • Managing the process of ordering food for office events or meetings • Performing administrative tasks such as expense uploading • Leveraging skills in Microsoft Office and SharePoint for various administrative tasks

Executive Assistant We are on the lookout for an Executive Assistant to be an integral part of our team in New York, New York. As an Executive Assistant, your role will involve managing schedules, organizing meetings, and handling correspondence. You'll be operating in a dynamic environment, utilizing your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System. This role offers a short term contract employment opportunity. Responsibilities: • Efficiently manage and maintain executive calendar to ensure smooth daily operations. • Organize and facilitate conference calls and meetings using Cisco Webex Meetings. • Handle all forms of correspondence, ensuring all communications are handled promptly and professionally. • Utilize the Kronos Timekeeping System for accurate tracking and management of schedules. • Manage customer relationship through the CRM, ensuring all customer interactions are logged and followed up. • Oversee the use of Concur for travel and expense management. • Implement ADP - Financial Services for effective financial management. • Ensure accurate record keeping and timely communication as a crucial part of the role. • Assist in other administrative tasks as needed to support the team.

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