GR and Kzoo – manage the records department of the firm – there is a document management system.
And a legal services assistant will be requested from us, and we will retrieve it and give them 0 sometimes they are inhouse and sometimes they are offsite.
Data entry, data management – sometimes medical records people have transferrable skills but not always.
Legal experience is preferred.
Supervisor on site and clerk who does the day to today.
Someone recently resigned and I am actively recruiting but, in the meantime, we need someone there
Imanage – document repository – iron mountain – requesting and retrieving files form them – client portal – request and then schedule drop off in the schedule.
MS Office, Outlook standard – Word, Excel very basic data entry
Scanning and digitizing records – high speed scanner – that was if it goes long term.
730-430 M-F fully onsite – could be flexible – one-hour lunch
Near Van Andel – they cover parking.
Client requests the file, everyone has an assignment client number, look in the system and it will tell you it’s onsite or offsite – if it’s onsite you will go find and get it to the person, if it’s in another office, find a courier to take it to the other location kzoo for example
Then go around the building and retrieve the files form the outbox, collect the files, and then bring them back to the document room and put them back.
Chain of custody and scan the file and where is it going.
Very secure and we can’t lose things.
In down time, put files away to keep things organized.
Responding to emails communication is VERY important – let them know when they are coming and getting the files.
Young people who are tech savvy and very eager to learn, able to grow quickly – meet deadlines and beat the deadline – take a lot of initiative– hungry to get things done.
Drive to Kzoo on occasion and have their own transportation we needed help in Kzoo and we needed people who can come on occasion mileage reimbursed if/when – 100 miles round trip – office to office
Business Casual – jeans on Fridays – sneakers or comfortable shoes solid color or dressy ballet flat – going up and down a step ladder – go up, get the boxes from up high, bring them down and putting them back up – not super formal -
33-34.50 bill rate
System is new in February – troubleshooting when there are concerns and quickly resolves
Interview virtually with Eline – determine a start date
Leaving is this Friday so next week start date – can start this week
If they can come onsite tomorrow 1-4 PM
Can be flexible and meet them at 5/530 tomorrow too
Someone who has that corporate polish and is very professional – if they are a warehouse person it’s tough for them to settle in
It’s not as formal as some law firms but still need someone who can settle in
Some attorneys
Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments, Legal Files
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