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    73 results for Office Assistant in Foster City, CA

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    We are in search of an Office Assistant to join our team based in San Leandro, California. This role is primarily centered in the industry of Financial Services, offering a permanent employment opportunity. As an Office Assistant, you will be tasked with a variety of clerical and administrative duties, including processing customer credit applications, maintaining customer records, and handling customer inquiries. You will also be responsible for monitoring customer accounts and taking necessary action.


    Responsibilities:

    • Accurately process customer credit applications in a timely and efficient manner

    • Maintain and update customer credit records ensuring all information is current and accurate

    • Handle customer inquiries, providing high-quality service and support

    • Monitor customer accounts, identifying any issues and taking appropriate action

    • Utilize Accounting Software Systems and ADP for financial services related tasks

    • Create and manage Banner Ads and computer programs

    • Perform clerical duties such as answering inbound calls, managing CRM, and maintaining 'About Time' records

    • Handle billing functions with accuracy and efficiency

    • Manage shipping and receiving tasks, including handling FedEx services and maintaining shipping documentation

    • Assist with inventory management, including printing labels for products.

    • Position: Office Assistant
    • Required minimum of 1 year experience in a similar role
    • Competency in Accounting Software Systems necessary
    • Proficiency with ADP - Financial Services required
    • Experience with Banner Ads preferred
    • Must be familiar with various Computer Programs
    • CRM knowledge is essential
    • Familiarity with the About Time software is beneficial
    • Ability to provide accurate answers and solutions to problems
    • Experience in Answering Inbound Calls is crucial
    • Must be able to handle Billing Functions effectively
    • Clerical Duties will be part of the regular job tasks
    • Experience in Shipping & Receiving is required
    • Must be capable of managing Shipping Documentation
    • Proficiency in using FedEx services is preferred

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    73 results for Office Assistant in Foster City, CA

    Office Assistant <p>We are in search of an Office Assistant to join our team based in San Leandro, California. This role is primarily centered in the industry of Financial Services, offering a permanent employment opportunity. As an Office Assistant, you will be tasked with a variety of clerical and administrative duties, including processing customer credit applications, maintaining customer records, and handling customer inquiries. You will also be responsible for monitoring customer accounts and taking necessary action.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process customer credit applications in a timely and efficient manner</p><p>• Maintain and update customer credit records ensuring all information is current and accurate</p><p>• Handle customer inquiries, providing high-quality service and support</p><p>• Monitor customer accounts, identifying any issues and taking appropriate action</p><p>• Utilize Accounting Software Systems and ADP for financial services related tasks</p><p>• Create and manage Banner Ads and computer programs</p><p>• Perform clerical duties such as answering inbound calls, managing CRM, and maintaining 'About Time' records</p><p>• Handle billing functions with accuracy and efficiency</p><p>• Manage shipping and receiving tasks, including handling FedEx services and maintaining shipping documentation</p><p>• Assist with inventory management, including printing labels for products.</p> Office Assistant We are seeking a diligent Office Assistant to join our team in the bustling city of San Francisco, California. In this role, you will serve as the main point of contact, managing various administrative tasks within the office environment. This position is part of the real estate industry and offers a long term contract employment opportunity.<br><br>Responsibilities:<br>• Coordinate communication with tenants, vendors, investors, brokers, and visitors, acting as the first point of contact via phone and email.<br>• Maintain a detail oriented and orderly office environment, including managing office supplies, handling mail and courier arrangements, and ensuring the proper functioning of the printer and phone systems.<br>• Support the accounting department by scheduling bookkeeping appointments, tracking and distributing invoices for payment, and mailing out completed payments.<br>• Assist in the coordination of company events and meetings, including monthly company gatherings, annual luncheons, and team-building opportunities.<br>• Manage the preparation and mailing of investor reports, tax returns, and other necessary updates on a quarterly and annual basis.<br>• Support the team in general office management tasks and undertake additional projects as necessary.<br>• Adapt to the varying workload that comes in waves, particularly during busy periods such as tax season, quarterly reviews, year-end, and budget season. Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. This role is primarily set in the industry of Accounting Software Systems and will require extensive interaction with ADP - Financial Services and Computer Programs. <br><br>Responsibilities:<br><br>• Undertake clerical duties, ensuring smooth office operations.<br>• Manage and update customer credit records with high accuracy.<br>• Efficiently process credit applications from customers.<br>• Monitor customer accounts and initiate required action.<br>• Handle and resolve customer inquiries promptly.<br>• Utilize CRM for customer relationship management.<br>• Perform billing functions as and when required.<br>• Respond to inbound calls, providing excellent customer service.<br>• Use 'About Time' software for administrative tasks.<br>• Create and manage Banner Ads as per requirement. Part Time Administrative Assistant <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p> Administrative Assistant <p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>·      Answering and directing phone calls to relevant staff.</p><p>·      Organizing and scheduling appointments with admin software.</p><p>·      Booking meeting rooms and conference facilities.</p><p>·      Data entry and maintaining records and files.</p><p>·      Liaising with staff, suppliers, and clients.</p><p>·      Preparing documents and reports.</p><p>·      Assisting with special projects as needed.</p><p><br></p> Tax Administrative Assistant <p>Robert Half has a two month contract with a tax firm in Foster City. Our client prides themselves on their client-focused approach. They provide comprehensive services in tax preparation, planning, and consulting. They are looking for a detail-oriented and highly organized Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the team of tax professionals by managing office tasks, maintaining client records/data entry, and assisting with scheduling and communication. You will be working in a fast-paced environment and must be able to handle multiple tasks and prioritize effectively.</p><p><br></p><p>Please find the description below and if interested, apply now. We are possibly looking to have a candidate start next week. Do not wait. Apply now!</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Assist in processing completed tax returns for client copies (ex: prep K-1s, save files to flash drives, prepare labels or envelopes and post for mailing</li><li>Assist in routing workflow (log in work and sort to appropriate location)</li><li>Phone support to triage phone calls</li><li>Data entry if possible (Autoflow tax documents through scanner for tax prep, enter technology fees for completed returns, similar data entry assignments as needed)</li></ul><p><br></p> Administrative Assistant We are looking for an Administrative Assistant to become a part of our team. The role involves carrying out various administrative and clerical tasks in a Financial Services environment. This position is a short term contract employment opportunity.<br><br>Responsibilities:<br>• Provide outstanding customer service through phone and email correspondence<br>• Manage and direct incoming and outgoing calls<br>• Ensure proficient use of Microsoft Office Suite (Excel, Word, and Outlook)<br>• Become familiar with company specific programs and software, including Salesforce<br>• Manage time effectively with the ability to prioritize work<br>• Pay attention to detail and employ problem-solving skills<br>• Maintain strong organizational skills with the ability to multi-task<br>• Welcome and check in all visitors and clients in a courteous manner<br>• Handle daily mail and UPS incoming/outgoing efficiently<br>• Operate office equipment such as printers and fax machines<br>• Maintain a detail oriented appearance and demeanor at all times<br>• Assist with computer data entry and filing<br>• Schedule appointments efficiently. Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Administrative Assistant <p><strong>Job Description: Administrative Assistant</strong></p><p><strong>Overview:</strong></p><p> We are seeking an organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a key role in supporting day-to-day operations by providing administrative and clerical support to ensure efficient business practices.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate schedules, appointments, and meetings for staff members.</li><li>Prepare correspondence, reports, and other documents as requested.</li><li>Maintain and update files, databases, and records, ensuring confidentiality and accuracy.</li><li>Respond to inquiries via phone, email, or in person, providing excellent customer service.</li><li>Assist in organizing company events, meetings, and training sessions.</li><li>Order and manage office supplies, handling inventory and reordering when necessary.</li><li>Support team members with various administrative tasks to streamline workflow.</li><li>Ensure proper maintenance of office equipment and liaise with vendors or IT support when issues arise.</li></ul><p><br></p> Administrative Assistant <p><strong>Job Description: Administrative Assistant</strong></p><p><strong>Overview:</strong></p><p> We are seeking an organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a key role in supporting day-to-day operations by providing administrative and clerical support to ensure efficient business practices.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate schedules, appointments, and meetings for staff members.</li><li>Prepare correspondence, reports, and other documents as requested.</li><li>Maintain and update files, databases, and records, ensuring confidentiality and accuracy.</li><li>Respond to inquiries via phone, email, or in person, providing excellent customer service.</li><li>Assist in organizing company events, meetings, and training sessions.</li><li>Order and manage office supplies, handling inventory and reordering when necessary.</li><li>Support team members with various administrative tasks to streamline workflow.</li><li>Ensure proper maintenance of office equipment and liaise with vendors or IT support when issues arise.</li></ul><p><br></p> Administrative Assistant We are seeking an Administrative Assistant based in San Jose, California. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be expected to assist in executing field operations services and activities, displaying a significant level of independence, initiative, critical thinking, and sound judgment. This role will require detail-oriented coordination and maintenance of effective office procedures and processes, and effective communication with all staff levels.<br><br>Responsibilities:<br>• Providing assistance to the Director of Field Operations and the Assistant Director, Field Operations.<br>• Handling customer service duties, including answering inbound calls and responding to email correspondence.<br>• Performing data entry tasks and maintaining accurate records.<br>• Scheduling appointments and coordinating various office procedures.<br>• Handling both inbound and outbound calls in a detail-oriented manner.<br>• Utilizing Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word.<br>• Analyzing data and situations, identifying problems, and developing effective solutions.<br>• Monitoring customer accounts and taking appropriate action when necessary.<br>• Demonstrating detail-oriented communication skills on both a business and technical platform. Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Admin Assistant We are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times. Administrative Assistant We are in the process of hiring an Administrative Assistant to join our construction team located in Cupertino, California. This role plays a crucial part in ensuring the seamless operation of our office and quarry activities by offering critical administrative support. <br><br>Responsibilities:<br>• Accurately issue weight certificates for various materials like sand, gravel, dirt, concrete, and asphalt.<br>• Maintain and keep current records of truck license numbers and tare weights.<br>• Generate and submit daily scale reports.<br>• Regularly verify customer account statuses and assist in keeping customer records accurate.<br>• Efficiently process sales transactions, including cash and credit card payments.<br>• Coordinate staffing schedules with management for high-volume days.<br>• Professionally manage inbound and outbound calls and direct them appropriately.<br>• Provide administrative assistance to other departments and team members as required.<br>• Assist in coordinating office projects and completing general administrative tasks.<br>• Maintain and organize records storage. Legal Administrative Assistant <p>Are you an experienced Legal Administrative Assistant ready to take your skills to the next level? We are looking for a talented professional to join our dynamic, tight-knit team at a respected union labor law firm conveniently located just steps away from a BART station in Oakland.</p><p>This is your chance to be part of an organization that values collaboration, offers significant growth potential, and champions important labor causes. If you thrive in a supportive environment and have impeccable attention to detail, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format legal documents with precision and efficiency.</li><li>Handle state and federal e-filings, ensuring compliance with all relevant rules and deadlines.</li><li>Provide administrative support to attorneys, maintain case files, and assist in day-to-day legal operations.</li></ul> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Tax Administrative Assistant <p>Robert Half is seeking a highly organized and detail-oriented <strong>Tax Administrative Assistant</strong> to support essential tax operations for our client. This individual will play a vital role in managing and processing critical documentation, providing administrative support, and ensuring seamless workflow in a fast-paced environment. This is an excellent opportunity for candidates who thrive in detail-centric roles and are adept at maintaining confidentiality.</p><p><br></p><p>In addition to filing and scanning documentation, the Tax Administrative Assistant will:</p><ul><li><strong>Tax Return Preparation Assistance</strong>:</li><li>Process completed tax returns for client copies by preparing K-1s, saving files to flash drives, and preparing mailing labels/envelopes.</li><li>Post and distribute completed tax returns promptly for client delivery.</li><li><strong>Workflow Coordination</strong>:</li><li>Log incoming work and sort documents to the appropriate team or location to maintain an efficient workflow.</li><li><strong>Phone and Customer Support</strong>:</li><li>Manage inbound calls by providing triage support and directing inquiries effectively.</li><li><strong>Data Entry Tasks</strong> (as needed):</li><li>Autoflow tax documents through scanners for tax preparation purposes.</li><li>Input technology fees for completed returns and complete other data entry assignments as required.</li></ul><p><br></p> Admin Assistant We are in search of a detail-oriented Admin Assistant for our operations based in Sunnyvale, California. This role is central to the functioning of our team, requiring an individual who can manage a variety of administrative tasks. This position plays a crucial part in the healthcare industry, offering a short term contract employment opportunity. <br><br>Responsibilities:<br>• Manage the front desk operations, ensuring a smooth flow of daily activities<br>• Provide exceptional customer service by addressing and resolving customer inquiries in a timely manner<br>• Utilize your proficiency with Epic EMR to handle specific administrative tasks<br>• Schedule appointments effectively, coordinating with multiple service lines such as Chiro, PT, Behavioral Health, Lab, and MA appointments<br>• Ensure accurate and efficient processing and recording of customer information<br>• Oversee the opening and closing procedures, adhering to established guidelines<br>• Perform other administrative tasks as required, demonstrating your organizational skills and attention to detail. Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. The role involves working closely with a team in the Real Estate industry. The Administrative Assistant will be expected to manage customer inquiries, maintain accurate records, and ensure the smooth operation of office procedures.<br><br>Responsibilities:<br><br>• Ensuring adherence to legal and tax withholding processes.<br>• Quickly and efficiently addressing client requests for information or other relevant transaction services.<br>• Coordinating schedules for key appointments, including open houses and final walkthroughs.<br>• Overseeing the production of online marketing materials, brochures, and flyers for events to represent the team professionally.<br>• Completing paperwork for all real estate transactions in a timely manner to facilitate quick deal closures.<br>• Managing the production of all marketing materials and facilitating local events to foster connections with people in the local community.<br>• Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.<br>• Handling inbound and outbound calls, maintaining a high level of customer service.<br>• Conducting data entry tasks and maintaining customer records.<br>• Scheduling appointments and managing team schedules. Bilingual Admin Assistant <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p><br></p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p> Bilingual Spanish Administrative Assistant We are in search of an Administrative Coordinator to join our team in Oakland, California. This role primarily revolves around the operation of non-profit and community-based programs, with a focus on enhancing the effectiveness of operations. This position offers a long term contract employment opportunity and is fully based on-site.<br><br>Responsibilities:<br>• Oversee and manage non-profit programs to ensure they run smoothly and effectively<br>• Handle internal event planning for community-based programs<br>• Maintain and manage budgets for various initiatives within the organization<br>• Supervise staff and ensure everyone is working towards the same objectives<br>• Use office suite tools to maintain accurate records and data<br>• Communicate effectively with all levels of the organization and external stakeholders<br>• Operate various software such as ADP - Financial Services, Cisco Webex Meetings, and Concur for various administrative tasks<br>• Manage customer relationships using CRM software<br>• Handle inbound calls and address customer queries promptly<br>• Manage calendars and schedules for efficient time management. Receptionist <p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul><p><br></p> Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>·      Manage office supplies inventory and place orders as necessary.</p><p>·      Perform reception duties such as answering phones where necessary.</p><p>·      Manage office layout planning and office moves, and with office refurbishment.</p><p>·      Organize and maintain office common areas.</p><p>·      Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·      Assisting in various daily operations.</p><p>·      Working with department managers to improve overall work environment and staff satisfaction.</p> Administrative Assistant <p>Administrative Assistant position available via Robert Half</p><p><br></p><p>Our client, a cutting-edge and rapidly growing <strong>AI software company</strong>, is seeking an organized and proactive <strong>Administrative Assistant</strong> to support their team. As the backbone of daily operations, you’ll handle a range of administrative and organizational tasks while fostering a collaborative and efficient work environment. This role is ideal for a resourceful and detail-oriented individual who enjoys wearing multiple hats and thrives in a fast-paced, tech-focused environment.</p><p><br></p><p><strong>Job Description</strong></p><p><br></p><ul><li>Manage schedules, appointments, and meetings for managers and team members, ensuring calendar efficiency.</li><li>Prepare meeting agendas, take notes, and follow up on action items as needed.</li><li>Maintain internal documents, spreadsheets, and reports, ensuring all files are accurate and up to date.</li><li>Handle correspondence, including emails, phone calls, and postal mail, with a high level of professionalism.</li></ul><p><strong>Operational Support</strong></p><ul><li>Oversee office operations by managing supplies, coordinating vendor relationships, and ensuring a smooth day-to-day workflow.</li><li>Assist with onboarding new team members, including preparing workspaces and facilitating access to tools and systems.</li><li>Organize travel itineraries, accommodations, and expense reports for team members traveling for work.</li></ul><p><strong>Event and Project Coordination</strong></p><ul><li>Help coordinate internal and external team events, such as training sessions, meetings, and company celebrations.</li><li>Provide administrative support for cross-functional projects, ensuring deadlines are met and responsibilities are aligned.</li><li>Research and compile data as needed for reports, presentations, or special projects.</li></ul><p><strong>General Office Management</strong></p><ul><li>Act as the “go-to” person for office-related inquiries, resolving issues and escalating when necessary.</li><li>Ensure a welcoming and organized office environment, making visitors and employees feel comfortable.</li></ul><p><br></p><p>Please apply with your resume via Robert Half </p> Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Menlo Park, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p>