We are looking for a detail-oriented Administrative Assistant to join our team in Fort Wayne, Indiana. This is a long-term contract position that requires exceptional organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. The role involves supporting various administrative functions to ensure smooth daily operations.<br><br>Responsibilities:<br>• Coordinate and manage scheduling activities, including maintaining calendars and organizing appointments.<br>• Prepare outgoing memos, correspondence, and other written materials with accuracy.<br>• Identify and address administrative needs to streamline office operations.<br>• Welcome visitors and provide attentive assistance as the first point of contact.<br>• Arrange travel plans, including booking registrations, flights, and accommodations.<br>• Maintain accurate and organized filing systems for easy record retrieval.<br>• Handle data entry tasks, ensuring precision and timeliness.<br>• Uphold confidentiality while managing sensitive information.<br>• Support the drafting and editing of correspondence and official documents.
<p>We are seeking a detail-oriented Administrative Assistant to join our team in New Knoxville, Ohio. This contract to permanent position requires excellent organizational skills and a helpful, customer-focused attitude. The role involves a combination of administrative and accounting duties, providing support to both internal teams and external customers.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling, data entry, and maintaining organized records.</p><p>• Handle inbound calls professionally and assist customers with inquiries.</p><p>• Support accounting functions such as accounts receivable and basic bookkeeping tasks.</p><p>• Collaborate with sales teams to ensure seamless communication and coordination.</p><p>• Utilize software tools such as Excel, QuickBooks, and Google Sheets to complete assignments efficiently.</p><p>• Perform receptionist duties, including welcoming visitors and directing them appropriately.</p><p>• Assist with transitioning to new systems to improve workflow.</p><p>• Foster a positive and supportive environment while interacting with team members and customers.</p><p>• Contribute to community engagement initiatives and uphold the company's core values.</p><p>• Ensure all tasks are completed accurately and within established deadlines.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis and provide essential support for regulatory and compliance tasks. This position focuses on updating and formatting safety data sheets (SDS) to align with organizational standards using Canva. If you have strong computer skills and a keen eye for detail, this opportunity in Fort Wayne, Indiana, may be the perfect fit for you.<br><br>Responsibilities:<br>• Revise and update existing safety data sheets to meet compliance and organizational standards.<br>• Convert customer-provided safety data sheets into the required format using Canva.<br>• Utilize provided templates to streamline the process of transferring and formatting documents.<br>• Ensure the accuracy and consistency of all updated safety data sheets.<br>• Collaborate with team members to address any questions or issues related to the formatting process.<br>• Maintain organized records of completed and pending tasks for internal tracking.<br>• Provide administrative support as needed to ensure the timely completion of compliance projects.<br>• Use Canva efficiently to design and format documents according to company templates.<br>• Adhere to deadlines and prioritize tasks effectively to meet project goals.
We are looking for a detail-oriented Accounting Assistant to join our team in Fort Wayne, Indiana. This contract-to-permanent position involves managing essential accounting tasks, including payroll processing, financial statement preparation, and bank reconciliations. The ideal candidate will possess strong organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly basis, ensuring accuracy and timeliness.<br>• Prepare and distribute accounts payable checks weekly for review and approval.<br>• Record monthly general journal entries for multiple entities and maintain associated tracking logs.<br>• Generate and review monthly financial statements for three entities.<br>• Perform daily and monthly bank reconciliations to ensure accuracy of accounts.<br>• Manage and track employee benefit logs and ensure proper documentation.<br>• Reconcile credit card transactions and manage pre-paid and fixed assets.<br>• Support accounts receivable tasks, including tracking client expenses and vendor revenue.<br>• Prepare 1099 forms and oversee 401(k) contributions and loan payment submissions.<br>• Safeguard confidential information and actively share knowledge of systems with team members.
We are seeking an Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic environment while supporting technical teams in their decision-making processes. The role requires a proactive individual who can effectively manage administrative tasks, adapt quickly to changing circumstances, and maintain strong attention to detail.<br><br>Responsibilities:<br>• Coordinate and manage administrative tasks to support technical teams and ensure smooth workflow.<br>• Organize training sessions, both in-person and through virtual platforms such as Webex.<br>• Maintain accuracy in project scheduling, tracking, and database management to optimize team operations.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Collaborate with team members to address questions, resolve issues, and improve processes.<br>• Ensure timely completion of tasks and consistent adherence to organizational standards.<br>• Facilitate communication and information sharing within the team to support decision-making.<br>• Adapt to evolving processes and systems, asking questions when necessary to ensure clarity.<br>• Support the integration of workflows and procedures across different teams.<br>• Demonstrate a composed and resilient demeanor while working with strong personalities in a fast-paced environment.
