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24 results for Administrative Assistant in Fort Lauderdale, FL

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We are excited to offer an excellent opportunity for a highly-organized and proactive Administrative Assistant who is eager to contribute to the success of a fast-growing international organization. This role involves providing administrative support to various departments and teams, assisting with office management, and ensuring smooth day-to-day operations across the organization.

Key Responsibilities:

Managing calendars, scheduling meetings, and coordinating travel arrangements
Assisting with the preparation and organization of documents, presentations, and reports
Handling communication between departments and with external partners
Organizing office logistics, including supplies and equipment
Maintaining accurate filing systems and ensuring document organization
Assisting with HR-related administrative tasks such as new hire paperwork, onboarding, and employee record management
Supporting the team with various administrative projects and ad-hoc tasks as needed

High school diploma or equivalent; associate’s or bachelor’s degree in Business Administration or related field preferred
Minimum of 1-2 years of administrative experience
Strong organizational and time-management skills with the ability to manage multiple tasks
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
Ability to maintain confidentiality and handle sensitive information with discretion
Strong attention to detail and problem-solving skills
Positive attitude and ability to work well both independently and as part of a team

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

24 results for Administrative Assistant in Fort Lauderdale, FL

Administrative Assistant We are excited to offer an excellent opportunity for a highly-organized and proactive Administrative Assistant who is eager to contribute to the success of a fast-growing international organization. This role involves providing administrative support to various departments and teams, assisting with office management, and ensuring smooth day-to-day operations across the organization. Key Responsibilities:<ul><li>Managing calendars, scheduling meetings, and coordinating travel arrangements</li><li>Assisting with the preparation and organization of documents, presentations, and reports</li><li>Handling communication between departments and with external partners</li><li>Organizing office logistics, including supplies and equipment</li><li>Maintaining accurate filing systems and ensuring document organization</li><li>Assisting with HR-related administrative tasks such as new hire paperwork, onboarding, and employee record management</li><li>Supporting the team with various administrative projects and ad-hoc tasks as needed</li></ul>

Administrative Assistant Thriving company in Doral is actively looking for a proactive, motivated, and engaging Administrative Assistant to join their team. This is an exciting opportunity for an individual who is eager to take the initiative to play a vital role within the company. Client is looking to start someone immediately! The ideal candidate for this role will have 1-3+ years of Administrative Assistant experience, outstanding communication skills, and a knack for organization. In this position, you will use your organizational and multi-tasking abilities to streamline daily office operations while also support upper management. Responsibilities:Responsible for answering all incoming phone calls and delivering messagesGreeting clients and guestsStreamlining daily office operations and facilitating communications for the officePreparing correspondence, reports, presentations, and other required documentsMaster of the office calendar for conference room bookings, meeting set up/take down, and kitchen/office supply organizationOverseeing calendars and scheduling; i.e.: logistics for conference calls, meetings, and other events-primarily through Google AppsCoordinating travel logistics (both domestic and international)Performing additional administrative tasks as needed Please send your resume to be considered immediately: Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant role in Doral, Florida, United States. This role requires a high level of organization, detail-orientation, and the ability to handle various administrative tasks within a dynamic setting. As an Administrative Assistant, your key responsibility will be to manage customer inquiries, maintain precise customer records, and process customer applications with accuracy and efficiency. Responsibilities • Accurately and efficiently process customer applications • Maintain and update customer records in an accurate manner • Handle inbound and outbound calls to resolve customer inquiries • Perform data entry tasks with a high level of accuracy and speed • Schedule appointments and manage the calendar effectively • Provide exceptional customer service through phone and email correspondence • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete tasks efficiently • Use QuickBooks for various administrative tasks • Manage bilingual Spanish communication to cater to a diverse customer base.

Office Assistant We are offering an employment opportunity for an Office Assistant in Oakland Park, Florida. In this role, you will be tasked with various administrative duties in a dynamic and fast-paced environment. You will be responsible for handling customer inquiries, updating and maintaining accurate records, and processing applications. Responsibilities:• Pulling permits • Handle inbound phone calls professionally and efficiently• Perform data entry tasks and maintain accurate records• Schedule appointments as required• Utilize computer programs and CRM systems to perform tasks• Carry out general clerical duties to support office operations• Employ Adobe Acrobat and Microsoft Office Suites, including Word, for various tasks• Assist with the process of obtaining building permits when necessary• Work independently without the need for micromanagement• Contribute to the overall efficiency of the office by completing tasks promptly and accurately.

Office Assistant We are excited to offer a fantastic opportunity for a proactive and organized Office Assistant to join our growing team. This role is essential in providing day-to-day administrative support, ensuring that office operations run smoothly, and helping various departments stay efficient and productive. The ideal candidate will have strong multitasking abilities, excellent organizational skills, and a positive, can-do attitude. Key Responsibilities:<ul><li>Managing office supplies, ensuring inventory levels are maintained and restocked as necessary</li><li>Greeting visitors, answering phone calls, and handling inquiries in a friendly and professional manner</li><li>Scheduling appointments and coordinating meetings for staff members</li><li>Assisting with office correspondence, including emails, memos, and general communication</li><li>Maintaining office filing systems, both digital and physical, ensuring documents are easily accessible</li><li>Assisting with organizing company events, meetings, and travel arrangements</li><li>Supporting other departments with administrative tasks such as data entry, document preparation, and research</li><li>Handling incoming and outgoing mail and packages</li><li>Ensuring office equipment and technology are functioning properly and coordinating maintenance as needed</li><li>Assisting with onboarding and orientation processes for new employees</li></ul>

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Miami, Florida. As an integral part of our team, your role will primarily involve providing comprehensive administrative support to our executives and senior management in a detail-oriented environment. Responsibilities: • Delivering top-tier administrative support to executives, including managing their calendars, scheduling meetings, and coordinating appointments. • Acting as a point of contact between executives and both internal and external stakeholders. • Handling travel arrangements for executives, including booking flights, hotels, and transportation. • Preparing, editing, and reviewing various documents such as correspondence, reports, and presentations. • Managing and prioritizing incoming communications, including calls, emails, and requests. • Maintaining and organizing executive files and records with a high level of accuracy. • Assisting in the planning and coordination of company events and meetings. • Conducting research and gathering data to support executive decision-making. • Handling administrative tasks such as expense reports and budget tracking. • Identifying opportunities for process improvement and efficiency. • Maintaining a high level of confidentiality and detail orientation at all times.

Office Assistant Amazing opportunity for an Office Assistant that is looking to join a company that will provide growth. This role is onsite, Mon-Fri, located close to Wynwood. In this role you will be the office assistant for the accounting department. You will be primarily focused on filing tax receipts, logging corporate license documents, inputting invoices, as well as any other clerical duties needed from the department. This is a great role for someone is looking to gain experience in accounting and grow. This role offers great benefits and paid time office. Excellent company culture.

Executive Assistant We are excited to offer a fantastic opportunity for a highly skilled and efficient Executive Assistant to join our thriving international organization. This role is pivotal in providing high-level administrative support to senior executives, ensuring their schedules are well-managed, and assisting with key projects to drive business success. The ideal candidate will be proactive, adaptable, and able to work under pressure, all while maintaining the highest standards of professionalism and confidentiality. Key Responsibilities:<ul><li>Managing complex calendars and scheduling meetings, appointments, and travel arrangements for executives</li><li>Handling internal and external communication on behalf of executives, ensuring timely responses and maintaining professionalism</li><li>Preparing, proofreading, and editing reports, presentations, and other documents for executive review</li><li>Organizing and coordinating meetings, conferences, and events, including logistics and materials</li><li>Handling confidential information with discretion and maintaining executive-level confidentiality</li><li>Assisting with special projects and ad-hoc tasks, ensuring deadlines and objectives are met</li><li>Managing office supplies, equipment, and vendors to ensure efficient operations</li><li>Supporting executives with prioritizing and managing their time, ensuring smooth daily operations</li><li>Assisting with onboarding and team coordination as necessary</li></ul>

HR Administrative Assistant We are offering a long-term contract employment opportunity for an HR Administrative Assistant in Palm Beach Gardens, Florida. In this role, you will play a key role in our HR team, providing administrative support and ensuring the smooth running of the HR department in a fast-paced environment. Responsibilities: • Handle incoming and outgoing communications, including telephone calls and mail • Accurately maintain and update HRIS system and other HR records • Provide support for inbound calls, efficiently answering and directing queries • Utilize Microsoft Excel and other software for HR administration tasks • Coordinate and direct visitors within the workplace as required • Manage office supplies and place orders as necessary • Perform accurate typing and filing tasks to support the HR department • Distribute faxes within the team and handle backup technologies • Provide backup support for other administrative desks when needed • Assist with leave administration and other specific HR tasks as required.

Administrative Assistant / Receptionist Administrative Assistant / ReceptionistRobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties: Act as first point of contract both in person and over the phone, greet clients as they arrive.Must be detail-oriented with strong multi-tasking skills.Familiar with multi-line phone systems and Microsoft Office a must.Ability to take direction well, be comfortable working both alongside a team and independently.Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides. If you are interested in this position, email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

Bookkeeper - Admin Assistant Opening for a Bookkeeper - Admin Assistant at Miami company located near Golden Glades 33168 area This is a brand retail outlet for commercial builders and open to the public for walk in customers. And offers a friendly environment with flexible hours and some benefits such as paid vacation and holidays. This ownership offers long term stable employment. Location: near Golden Glades 33168 area of Miami, FlSchedule: is very Flexible; choose from 30 hrs or 40 full time hrs weekly; and open to discuss arrival time from 7:30 or 8 or 9 to later avoiding traffic.Monday to Friday; Select from 4 days or 5 days a week This role will perform both Bookkeeper and Admin Assistant duties<ul><li>Bookkeeping functions are related to maintaining record keeping for an umbrella of ownership properties; recording rental income, collecting rents as needed, reconciliations, entries and producing financial reports such as profit and loss; paying annual property taxes, insurances. Coordinating repairs with maintenance. </li><li>Admin Assistant duties are related to builders retail outlet such as producing customer estimates, template contracts and purchases/orders, checking emails and correspondence. </li></ul>Certification in Bookkeeping or Accounting is a plus. Use QuickBooks and Excel is required.

Executive Assistant Executive Assistant M- F 8:30AM – 5:30PM – Ongoing for a few months -Indesign knowledge a plus-Must be good with Power Point - Ordering supplies - Answering phones - Order and set up lunches - Event planning - Calendar management - Expense reports - Travel arrangements Please send your resume to Jacqueline.Mejia@RobertHalf or call Jacqueline @ 786-698-7072

Executive Assistant We are offering an employment opportunity for an Executive Assistant in Wellington, Florida. This role operates within the financial services industry, providing a critical function in maintaining smooth operations and ensuring effective communication within the organization. Responsibilities:• Manage and maintain calendars, ensuring efficient scheduling and organization• Monitor and update inventory applications, ensuring all data is current and accurate• Regularly check and respond to emails, ensuring prompt and detail-oriented communication• Utilize company software effectively, ensuring all necessary actions are taken• Lead the organization in the absence of the manager, ensuring all operations run smoothly• Utilize financial services software such as ADP and Kronos Timekeeping System• Use communication tools such as Cisco Webex Meetings and Concur for effective collaboration• Leverage CRM for customer relationship management • Manage conference calls and correspondence, ensuring detail-oriented communication within the team• Demonstrate executive leadership skills in all interactions and tasks• Learn new tasks and systems quickly, showing a willingness to grow and adapt.

Front Desk / Receptionist Front DeskWe have an exciting opportunity available with a non-profit organization in Miami. This Front Desk person will be responsible for coordinating and completing projects, special events, and mailings. This role will work alongside organizational officials and support the senior administrative assistant. If this sounds like an opportunity you will thrive in, please send your resume in a Word document to Jacqueline.Mejia@RobertHalf Responsibilities:First point of contact for the officeProvide general support to visitorsOpen and distribute mailBook travel arrangementsSubmit expense reports and manage billing recordsPerform word processing, filing, and faxingCoordinate purchasing office supplies and equipmentAbility to prioritize and multitask in a fast-paced office setting If you are interested in this immediate opportunity please send your resume to: Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

Executive Assistant Our client is currently searching for an Executive Assistant to support the CEO. This role is a combo of supporting with administrative tasks for the company as well as assisting with personal tasks. You will be helping coordinating travel, events, fundraising activities, and help keep the CEO organized. This role is ideal for someone who thrives in fast paced environment, doesn't shy away from supporting an executive with a busy schedule, and someone who can be proactive. This role is onsite at their offices located close to Wynwood, Mon-Fri. Qualifications <ul><li>Experience in administrative role</li><li>Bilingual English and Spanish preferred</li><li>Ability to work in high intensity, fast-paced environment</li></ul>

HR Assistant We are seeking a motivated, self-driven individual to join our team as a Human Resources Assistant. This position is ideal for someone who is proactive and eager to grow in a fast-paced, supportive work environment. If you are highly skilled, enthusiastic, and ready to contribute to a positive company culture, we want to hear from you! In this role, you will handle a variety of administrative duties while supporting the HR department and employees with HR activities, policies, and procedures. Key Responsibilities<ul><li>Manage office operations and administrative tasks</li><li>Conduct research to identify potential candidates and clients</li><li>Keep employee records and databases up to date</li><li>Assist in organizing and conducting new employee orientation sessions</li><li>Ensure confidentiality and discretion when handling sensitive business matters</li><li>Strong knowledge of data encryption and data protection protocols</li><li>Perform accurate data entry tasks</li><li>Exhibit exceptional customer service skills</li><li>Demonstrate a willingness to work both independently and collaboratively, taking initiative and adapting to diverse projects</li><li>Proficiency in office software and Human Resource Information Systems (HRIS)</li><li>Excellent verbal and written communication skills</li><li>Ability to work with staff at all levels while maintaining a professional and approachable demeanor in a fast-paced environment</li></ul>

Human Resources (HR) Assistant Job Posting: HR AssistantLocation: Miami, FL 33156Salary: $18-22 per hour (Temporary) / $23-25 per hour (Permanent), depending on experienceAre you a detail-oriented and organized individual with a passion for human resources? Do you thrive in a dynamic work environment where you can make a significant impact? If so, we want you to join our team as an HR Assistant!Responsibilities:As an HR Assistant, you will play a vital role in supporting our HR department and ensuring the smooth flow of HR operations. Your responsibilities will include:<ul><li>Communication Hub: Answering emails and phone calls, taking messages, and ensuring timely responses to inquiries.</li><li>Recruitment Support: Posting open positions on job boards, pre-screening candidates over the phone, and scheduling candidate interviews.</li><li>Onboarding and Offboarding: Coordinating the onboarding of new hires and offboarding of employees with various departments.</li><li>Administrative Tasks: Performing clerical duties such as data entry, document copying, filing, and other administrative tasks as needed.</li><li>Record Maintenance: Maintaining employee files by updating records and scanning copies when necessary in Sharepoint.</li><li>Event Coordination: Assisting in the preparation of company events by providing logistical support, coordinating dates and times, and ordering items for celebrations and parties.</li><li>Flexibility: Being adaptable and ready to take on other duties as assigned by the HR Manager to contribute to the overall success of the HR department.</li></ul>Qualifications:<ul><li>Previous experience in HR or administrative roles is preferred, but not required.</li><li>Strong communication skills, both written and verbal.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.</li><li>Detail-oriented and able to maintain confidentiality.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline 786-698-7072

Administrative Specialist I We are in search of a meticulous Administrative Specialist I to join our dynamic team. The primary role of this position is to manage documents, prepare forms, and perform other necessary office tasks requiring a high degree of independent judgement. This role offers a long-term contract employment opportunity. Responsibilities: • Accurately processing and managing customer credit applications • Maintaining precise records of customer credit • Resolving customer inquiries in a timely and detail-oriented manner • Carrying out supervisory tasks and managing a workforce • Utilizing Microsoft Excel and Word for various tasks • Monitoring customer accounts and taking appropriate action when necessary • Balancing multiple tasks and showing flexibility to take on equivalent related activities • Demonstrating proficiency in computer skills and other office equipment necessary to fulfill work assignments • Adhering to organizational standards and procedures • Developing validation plans and managing documentations.

Administrative Specialist II We are offering a contract to permanent employment opportunity for an Administrative Specialist II in Juno Beach, Florida. This role operates within a detail-oriented environment and involves providing general administrative support to a team or department. Responsibilities include: • Coordinating pre-employment checks to ensure all candidates meet the necessary requirements • Handling documentation with precision and efficiency • Managing and scheduling orientations for new hires • Supervising the candidate experience from offer acceptance to their first day • Facilitating communication between candidates, recruiters, and stakeholders • Ensuring all logistical details are arranged prior to the candidate's first day • Contributing to the smooth and seamless onboarding process for new hires • Utilizing communication skills to effectively interact with various stakeholders and suppliers • Employing independent judgment in analytical tasks • Adhering to and implementing necessary procedures and validation plans • Overseeing the contingent workforce and ensuring their integration into the business unit • Managing the onsite presence and activities of new hires • Handling the expense account and commission functions in a responsible manner • Ensuring proper implementation of cyber security measures and Nerc/NIS regulations.

Human Resources Assistant We are actively searching for a Human Resources Assistant to become an integral part of our team in Miami, Florida. This position plays a crucial role in managing the HR functions, including new permanent data entry, benefits administration, recruitment process, and maintaining employee records. The role also includes resolving employee inquiries regarding eligibility, salaries, benefits, and other HR-related issues. Responsibilities: • Oversee the entire recruitment process, ensuring efficient hiring procedures are in place• Enter new permanent data into ADP Workforce and manage onboarding processes• Administer company benefits and respond to employee inquiries regarding the same• Assist in conducting performance reviews and manage workers' compensation reporting• Handle inquiries regarding eligibility, salaries, benefits, and other employee-related issues• Maintain up-to-date employee files and manage confidential data• Respond to various information requests such as verification of employment and workers' compensation claims• Manage all reporting to insurance carrier and address employee inquiries related to pay, benefits, change of status, etc.• Ensure bilingual communication in both Spanish and English as required• Maintain compliance with ADP - Financial Services and ADP - Payroll regulationsBilingual- English and Spanish required If you are interested in hearing more about this position, please call me or email; janet.garcia@roberthalfcom or 786-393-4588

Legal Assistant Looking for a Legal Assistant with experience in personal injury and maritime defense for a firm located in downtown Miami. This is a hybrid schedule. If interested please contact Jodi Cohen at 786-698-7145. This role will require you to support attorneys through administrative assistance, communication, and legal document preparation, in a hybrid workplace setting. Responsibilities: • Provide administrative support to attorneys, including managing multiple tasks and deadlines• Prepare legal documents, ensuring accuracy and timeliness• Engage in detail oriented and timely communication with clients, attorneys, and other professionals• Utilize legal software applications and Microsoft Office Suite (Word, Excel, Outlook) proficiently• Maintain client relations, effectively managing inquiries and issues• Administer claims, ensuring proper processing and resolution• Manage attorneys' calendars, coordinating schedules and appointments• Execute billing functions, maintaining accurate and up-to-date records• Utilize Case Management Software and Automated City Register Information System (ACRIS) effectively• Operate independently and collaboratively in a fast-paced environment, demonstrating strong organizational skills• Gain and apply knowledge of Clio, enhancing efficiency and productivity• Utilize Aderant and Adobe Acrobat in daily operations.

Office Coordinator We are in search of an Office Coordinator to join our team in Lantana, Florida. In this role, you will be tasked with providing comprehensive administrative and project management support, handling a wide range of tasks in a dynamic and fast-paced environment. Responsibilities: • Handle and process confidential information and documents, ensuring a high level of discretion and integrity. • Manage and coordinate daily schedules, appointments, and calendars for team members. • Assist with various office projects, ensuring accurate planning, execution, and tracking. • Oversee incoming and outgoing mail, packages, and deliveries, ensuring efficient management. • Provide high-level assistance for personal needs of executives, including travel arrangements, dining reservations, and gift purchasing. • Respond to general inquiries, providing necessary information in a timely manner. • Manage and maintain office supplies, ensuring adequate stock levels and timely replenishment. • Coordinate with various vendors for services such as office cleaning, maintenance, and deliveries. • Handle ad hoc assignments and special projects with flexibility and discretion. • Maintain a high level of professionalism, reliability, and motivation, going above and beyond as required.

Paralegal We are offering an exciting opportunity for a meticulous and dedicated Paralegal to be a part of our team in Miami, Florida. As a Paralegal, your role will primarily involve managing complex cases, conducting legal research, and ensuring the smooth running of legal procedures. You will be working closely with legal professionals in a dynamic environment, dealing with cases of catastrophic injury, medical malpractice, and bodily injury. Please send your resume to Stacey Lyons via LinkedIn for consideration. Responsibilities:• Conduct thorough legal research to support case preparation• Manage and maintain schedules and calendars to ensure timely case progression• Prepare comprehensive demand packages to facilitate case proceedings• Negotiate effectively with adjusters to reach favourable case outcomes• Digitize and organize medical records for easy access and review• Coordinate with Judicial Assistants and Opposing Counsels for case-related matters• Assist in various duties to ensure efficient running of legal procedures• Implement your knowledge in Litigation - Plaintiff and Personal Injury Plaintiffs• Apply your skills in Pre-Litigation to aid case preparation and proceedings.

Senior Associate/Partner We are seeking a Senior Associate/Partner to join our team. This role is based in Miami, Florida and is within the legal industry. The Senior Associate/Partner will be expected to have a strong focus on Commercial Litigation, Americans with Disabilities Act (ADA) compliance, and employment law. If interested, contact Jodi Cohen at 786-698-7145. Responsibilities: • Guiding commercial litigation cases from beginning to end, including trials, arbitrations, and settlements.• Delivering advice on ADA compliance and associated matters.• Advising clients on various employment law issues, such as workplace discrimination and regulatory compliance.• Building and maintaining robust client relationships, while understanding their business needs and goals.• Using software tools like 3M, Adobe Acrobat, and Case Management Software for efficient case handling and document management.• Applying skills in areas such as Briefing, Civil Litigation, Claim Administration, and Complaint Handling in the context of Commercial Litigation and Employment Law. • Utilizing knowledge in Consumer Electronics to better understand and serve client needs.

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24 results for Administrative Assistant in Fort Lauderdale, FL

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