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    31 results for Administrative Assistant in Fort Lauderdale Fl

    Administrative assistant <p>We are offering an opportunity for an Administrative Assistant based in Boca Raton, FL. The role is within a bustling environment where your main duties will revolve around administrative assistance. </p><p><br></p><p>Responsibilities:</p><p>• Managing and maintaining office calendars to ensure smooth operations</p><p>• Answering and directing phone calls to the appropriate parties</p><p>• Warmly welcoming and greeting visitors and staff </p><p>• Providing assistance to team members as needed to ensure all tasks are completed</p><p>• Proactively identifying areas where support is needed and taking initiative to address those areas.</p><p><br></p> Administrative Assistant <p>We are in search of an Administrative Assistant to join our team in the food retail industry. This role is based in Coral Gables, Florida, and involves supporting remote staff with a variety of clerical tasks that need to be carried out in the office. Thus this role is in-office only.</p><p><br></p><p><strong>Salary:</strong> $22-24 p/hr ($48-$50,000); stretch to $26.44p/hr ($55,000) if Bachelors Degree complete/any studies </p><ul><li>Hourly pay with Salaried Benefits </li></ul><p><strong>Schedule:</strong> In office, M-F; preferred <strong>9:30-6:30 ½ lunch hour </strong></p><ul><li>as retail food chain stores nationwide include West Coast etc.</li><li>flexible if 8:30-5:30 or 9:00-6:00 is needed</li></ul><p><strong>Benefits: </strong>70% Employee Medical<strong>; </strong>2 wks Vacation, Sick Days (2), Holidays (7) (New Year’s Day, Christmas Day, Thanksgiving Day & Friday after, 4th of July, Memorial Day & Labor Day)<strong>; </strong>401k/match; <strong>Free Parking</strong>; <em>other Perks</em>: Employee team building, philanthropy, well being, events & seminars.</p><p> </p><p><strong>Company Overview</strong>: Ownership of recognized Food Retail Chain-Brands only in Malls nationwide. This company offers stable long-term employment and the ability to cultivate careers; this position has potential growth opportunity over time. </p><p><br></p><p><strong>Administrative Assistant Responsibilities: </strong></p><p><br></p><p>• Handle insurance yearly renewals and compliance</p><p>• Ensure all locations have up-to-date documents</p><p>• Assist remote staff by printing approved invoices and distributing internally </p><p>• Coordinate emergency repairs for various locations</p><p>• Arrange misc. inventory to be shipped</p><p>• Coordinate the receipt and distribution of FedEx shipments</p><p>• Provide support with various clerical tasks, depending on daily needs that can change </p><p>• Create internal announcements for birthdays and events; experience with CANVA is a plus</p><p>• Assist with non-profit philanthropy coordination and documentation </p><p>• Cover the front desk for lunch hour or when additional coverage is needed</p><p>• Bilingual in English in Spanish is a plus and useful but not required </p> Administrative Assistant <p>We are seeking an Administrative Assistant to join our team in the high tech engineering industry, based in Fort Lauderdale, Florida. The role involves supporting preconstruction administration duties, managing various projects, and handling data entry tasks. This opportunity offers contract-to-hire employment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the management of projects and ensuring their accurate entry into the system.</p><p>• Handling data entry tasks efficiently and ensuring the accuracy of records.</p><p>• Utilizing Microsoft Excel for managing and working with spreadsheets.</p><p>• Scheduling appointments and managing calendars as required.</p><p>• Answering inbound and outbound calls, providing excellent customer service.</p><p>• Corresponding via email, ensuring timely and accurate responses.</p><p>• Utilizing various Microsoft Office tools including Outlook, PowerPoint, and Word.</p><p>• Providing ad-hoc administrative support as required.</p> Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Miami, Florida. This role primarily focuses on administrative tasks within our team, requiring work on some Saturdays, with a weekday off in exchange. <br><br>Responsibilities:<br>• Answering and directing incoming phone calls professionally and efficiently<br>• Taking detailed notes during meetings or phone calls and distributing them as needed<br>• Filing and organizing documents to ensure easy access and retrieval<br>• Displaying strong teamwork skills by assisting colleagues and contributing to team projects<br>• Utilizing basic computer skills for a variety of tasks, such as data entry and communication<br>• Communicating effectively in both languages for our bilingual clientele<br>• Managing customer inquiries and providing accurate information<br>• Processing customer applications with a high level of accuracy<br>• Monitoring customer accounts and taking necessary actions as required. Administrative Assistant We are in search for an Administrative Assistant to join our team in Miami, Florida. The successful candidate will play a crucial role in the functioning of our Resource Development Department. This individual will be deeply involved in supporting the advancement of digital strategies to secure new funding and maintain donor relationships. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Assisting in the development and implementation of plans for the Resource Development Department.<br>• Fostering and managing a portfolio of donors under $5,000.<br>• Engaging in digital strategies to secure new funding from individuals and expand the donor base.<br>• Organizing and managing multiple priorities, ensuring attention to detail and efficiency.<br>• Collaborating effectively within the department, promoting a team-oriented environment.<br>• Handling inbound and outbound calls, providing excellent customer service.<br>• Processing data entry tasks and maintaining accurate customer credit records.<br>• Managing email correspondence and scheduling appointments.<br>• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Administrative Assistant <p>Robert Half is looking for an experienced and highly organized Administrative Assistant to join a forward-thinking company. In this role, you’ll provide crucial support in a variety of administrative tasks, including but not limited to:</p><p><br></p><ul><li>Coordinating conference room bookings and setups</li><li>Assisting with the preparation of materials for meetings</li><li>Performing general office duties such as data entry, filing, scanning, faxing, and arranging catering for meetings</li><li>Helping with travel arrangements, including booking flights, hotels, and transportation</li><li>Drafting and preparing communications like memos, emails, invoices, reports, and other documents</li><li>Writing and editing a variety of documents, from letters to reports and guidelines</li><li>Handling both confidential and non-confidential correspondence with precision and attention to detail</li></ul><p><br></p> Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Telecom Services industry, based in Deerfield Beach, Florida. As an Administrative Assistant, your main role will be to manage documentation, work efficiently within Microsoft Word and Excel, and provide exceptional customer service. <br><br>Responsibilities: <br>• Utilize Microsoft Word and Excel to create and format documents<br>• Ensure accurate data entry and maintenance of customer credit records<br>• Handle inbound and outbound calls, providing excellent customer service<br>• Manage email correspondence and schedule appointments effectively<br>• Conduct tests and follow direction tests as part of the administrative tasks<br>• Execute detailed scanning of documents, verifying legibility, and ensuring correct archiving and cataloging<br>• Creation and management of spreadsheets from various logs, including cell formatting and formula creation<br>• Monitor customer accounts and take necessary action based on the account status<br>• Utilize Microsoft software including Outlook and PowerPoint effectively as needed<br>• Stand and move for the majority of the workday, demonstrating adaptability in a dynamic work environment. Bilingual English/Spanish Administrative Assistant <p>We are looking for a skilled and professional Bilingual English/Spanish Administrative Assistant to join our team. The selected candidate will have excellent communication skills and the ability to juggle multiple tasks at once. The ideal candidate will be someone who is detail-oriented and can handle administrative tasks with high accuracy in both English and Spanish languages.</p><p>Responsibilities:</p><ol><li>Translation: Interpret documents and communication from English to Spanish and vice versa.</li><li>Communication: Respond to inquiries from staff and clients in English and Spanish, in both verbal and written formats.</li><li>Administrative Tasks: Schedule meetings, handle travel arrangements, manage office supplies, and maintain office records in both languages.</li><li>Stakeholder Management: Act as a liaison for the company with Spanish speaking clients or partners.</li><li>Reporting: Prepare and distribute communications such as memos, invoices, reports, and other correspondence in both Spanish and English.</li></ol><p><br></p> Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Miami, Florida. As an Office Assistant, you'll be tasked with managing customer queries, ensuring the accuracy of customer records, and performing manual data entry tasks. You'll be using various computer programs and CRM systems, and you'll be expected to handle clerical duties. <br><br>Responsibilities:<br>• Accurately process customer data and update records.<br>• Handle inbound calls to answer customer queries.<br>• Use accounting software systems to manage billing functions.<br>• Execute clerical duties to support the operation of the office.<br>• Utilize ADP - Financial Services for financial transactions.<br>• Create and manage banner ads as part of promotional activities.<br>• Employ the About Time software for time management.<br>• Maintain customer relationships through effective use of CRM systems. Office Assistant <p>If you’re a highly motivated self-starter, the General Office Clerk position with OfficeTeam is an excellent opportunity to expand your administrative experience. The ideal candidate will be a versatile team player capable of performing a wide variety of office tasks, from operating office equipment to completing clerical duties efficiently. This role offers the chance to gain hands-on experience in a dynamic environment.</p><p><br></p><p><strong>Major Responsibilities:</strong></p><ul><li>Perform various clerical tasks, including data entry, faxing, copying, scanning, filing, and word processing</li><li>Provide administrative support for employee projects as needed</li><li>Organize and maintain office files and records</li><li>Assist in preparing documents, reports, and correspondence</li><li>Coordinate and schedule meetings, appointments, and events</li><li>Handle incoming and outgoing mail and packages</li><li>Order and manage office supplies and inventory</li><li>Assist with managing office equipment and ensuring it is maintained properly</li><li>Respond to phone calls and emails, directing inquiries as appropriate</li><li>Maintain confidentiality and handle sensitive information professionally</li><li>Offer support to other departments or staff members as required</li><li>Adapt to changing office needs and priorities to ensure smooth operations</li></ul><p><br></p> Administrative Assistant <p>We’re seeking an organized and detail-oriented Administrative Assistant to join our growing team. If you're a motivated individual with a strong work ethic and excellent multitasking abilities, this opportunity is perfect for you. This is a great chance for those looking to grow their administrative career in a dynamic and fast-paced environment. Apply now through Robert Half to be considered for this role.</p><p><br></p><p><strong>Your Impact in This Role:</strong></p><ul><li>Provide administrative support to team members and management.</li><li>Schedule meetings, appointments, and travel arrangements.</li><li>Maintain and organize office files, records, and documents.</li><li>Handle phone calls, emails, and general correspondence.</li><li>Prepare and edit reports, presentations, and other documents.</li><li>Assist with project coordination and event planning.</li><li>Order and manage office supplies and inventory.</li><li>Help with data entry and other administrative tasks as needed.</li><li>Assist with other duties and special projects as assigned.</li></ul><p><br></p> Executive Assistant <p>Executive Assistant</p><p>RobertHalf is looking to fill an Executive Assistant role for a management team. The Executive Assistant will be in charge of maintaining a wide range of administrative duties. You will have the opportunity to work in a challenging and rewarding environment where hard-work and quick thinking are rewarded. </p><p><br></p><p>Key responsibilities</p><p>Organizing presentations</p><p>Monitor calls</p><p>Produce reports and financial data</p><p>Schedule travel and meeting arrangements</p><p>Educate and run other support staff and customer relations</p><p>Travel Arrangements </p><p>Must have previous experience as an Executive Assistant </p><p>Must be bilingual - English and Spanish</p><p><br></p><p>Client is looking to move forward quickly so please send your resume to: Jacqueline.Mejia@Roberthalf and call me at 786-698-7072 to discuss this role.</p> Executive Assistant <p>If you have a knack for managing a wide range of administrative tasks and thrive in dynamic work environments, Robert Half has an exciting opportunity for an Executive Assistant. This position offers the chance to work alongside a talented management team, where your organizational skills and multitasking abilities will be put to the test in a fast-paced, supportive atmosphere. Located in the Miami area, this role is a long-term contract with the potential for permanent hire.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives and senior leadership.</li><li>Manage calendars, schedule meetings, and coordinate various appointments.</li><li>Organize travel arrangements, including flights, accommodations, and transportation.</li><li>Prepare, edit, and proofread reports, presentations, and correspondence.</li><li>Prioritize and screen incoming calls, emails, and requests.</li><li>Keep track of and maintain important executive files and records.</li><li>Assist with preparing and reviewing key documents and reports.</li><li>Maintain confidentiality while handling sensitive information.</li><li>Act as a liaison between senior executives and both internal and external parties.</li><li>Oversee administrative duties such as expense reporting and budget monitoring.</li><li>Coordinate company events, meetings, and special projects.</li><li>Research and compile data to assist in decision-making processes.</li><li>Manage multiple tasks and projects while staying organized.</li><li>Proactively suggest improvements to optimize workflows and efficiency.</li><li>Support special projects and perform ad hoc tasks as needed.</li><li>Maintain a professional image and represent the executive office positively.</li></ul><p><br></p> Administrative Assistant <p>Company in Medley seeking an experienced Administrative Assistant </p><p>Monday - Friday 8AM - 5PM</p> Bilingual Spanish Executive Assistant <p>Are you a highly organized individual with a talent for managing multiple administrative duties? Robert Half has an exciting Executive Assistant position available for a skilled professional who will work closely with a strong management team. This role, based in Miami, offers the chance to showcase your talents in a challenging yet friendly work environment. The position is a long-term contract that could potentially lead to a permanent role.</p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Provide high-level administrative assistance to executives and senior leadership.</li><li>Manage executive schedules, arrange meetings, and coordinate appointments.</li><li>Handle travel logistics, including booking flights, hotels, and transportation.</li><li>Create and edit correspondence, presentations, and various reports.</li><li>Screen and prioritize calls, emails, and requests from internal and external contacts.</li><li>Organize and maintain important files and records for senior management.</li><li>Support the preparation and review of key documents and reports.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Act as a key liaison between executives and stakeholders across the company.</li><li>Manage administrative tasks such as processing expense reports and tracking budgets.</li><li>Assist in organizing company meetings, events, and other special projects.</li><li>Conduct research and provide necessary data to assist in executive decision-making.</li><li>Prioritize competing tasks and manage multiple projects efficiently.</li><li>Look for ways to streamline processes and improve office efficiency.</li><li>Assist with ad hoc projects and other administrative support as needed.</li><li>Help maintain a positive and professional image of the executive office.</li></ul><p><br></p> Executive Assistant <p>Company in Aventura looking for EXECUTIVE ASSISTANT </p><p><br></p><p>Manage the CEO’s calendar, scheduling appointments and coordinating meetings as needed.</p><p>Welcome visitors, handle incoming calls, take messages, and provide information regarding executive activities.</p><p>Arrange and manage travel logistics, including itineraries, agendas, and expense reports.</p><p>Sort, prioritize, and track incoming mail and emails, ensuring timely responses and action.</p><p>Process and submit expenses, invoices, and other financial documentation on behalf of the CEO.</p><p>Oversee the daily operations of the Corporate HQ in Aventura, FL.</p><p>Draft, review, and send correspondence proactively as needed.</p><p>Prepare reports, summaries, and presentations by gathering and analyzing relevant data from multiple sources.</p><p>Maintain and organize confidential files, records, and key documents.</p><p>Create and manage administrative reports, spreadsheets, and presentations as required.</p><p>Serve as a key liaison between executives and internal teams, ensuring seamless communication and project coordination.</p><p>Manage various administrative projects as assigned.</p><p>Plan and coordinate both on-site and off-site meetings and corporate events.</p><p>Stay informed on business operations, leveraging resources to provide timely updates and follow-ups.</p><p>Occasionally travel with the CEO (approximately every 5-6 weeks for three days) to assist with meeting coordination at other company locations.</p> Executive Assistant <p>Robert Half is currently seeking an Executive Assistant to support a dynamic management team in the Miami area. If you have a knack for managing multiple administrative responsibilities and enjoy working in a fast-paced yet supportive environment, this long-term contract-to-hire opportunity could be the perfect fit for you.</p><p><strong>What you’ll be doing:</strong></p><ul><li>Provide top-tier administrative support to executives and senior leaders.</li><li>Coordinate complex calendars, schedule meetings, and manage appointments.</li><li>Organize travel arrangements, including flights, hotels, and transportation.</li><li>Draft and refine correspondence, reports, and presentations.</li><li>Screen and prioritize communications, including calls, emails, and requests.</li><li>Maintain and organize executive files, records, and documents.</li><li>Assist with reviewing and preparing reports and other critical documents.</li><li>Handle confidential information with the utmost professionalism and care.</li><li>Act as a liaison between executives and internal/external partners.</li><li>Support administrative tasks such as expense reports and budget monitoring.</li><li>Help organize and coordinate company events, meetings, and conferences.</li><li>Conduct research and provide data to support executive decision-making.</li><li>Balance multiple tasks and deadlines while maintaining a high level of organization.</li><li>Identify opportunities to improve efficiency and streamline operations.</li><li>Assist with special projects and perform ad hoc tasks as needed.</li><li>Represent the executive office with a professional and positive image.</li></ul><p><br></p> Office Administrator We are offering an exciting opportunity for an Office Administrator in West Palm Beach, Florida. This role will involve a broad range of tasks, including reception duties, administrative support, IT troubleshooting, and concierge services. The successful candidate will play a crucial part in maintaining the smooth operation of our office and ensuring a positive experience for our clients and stakeholders.<br><br>Responsibilities:<br><br>• Oversee the reception area, which includes welcoming visitors, managing incoming communications, and scheduling conference room bookings.<br>• Handle office inventory management tasks such as monitoring, ordering, and restocking office supplies, and coordinating with vendors for office maintenance needs.<br>• Provide administrative support to the team, which involves scheduling meetings, preparing documents, and handling confidential information.<br>• Assist with travel arrangements for staff and executives and coordinate logistics for both internal and external meetings.<br>• Serve as the first point of contact for basic IT issues, including setting up equipment, troubleshooting connectivity, and liaising with IT support providers.<br>• Act as a concierge for visiting clients and investors, arranging transportation, accommodations, and other special requests.<br>• Maintain a clean, organized, and well-equipped office environment for daily operations.<br>• Ensure a seamless and comfortable experience for all visitors.<br>• Maintain an inventory of office technology, ensuring all equipment is functioning properly.<br>• Act as a point of contact with building management for any office issues that may arise. HR Assistant <p>Robert Half is working with a non-profit organization to find a detail-oriented and proactive HR Assistant. In this role, you will assist with day-to-day HR functions, supporting the HR department in all administrative tasks. You will be a key support to the HR team and help ensure smooth operations within the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with employee onboarding and orientation processes.</li><li>Maintain accurate employee records and HR databases.</li><li>Process and track employee benefits, time-off requests, and other HR-related documentation.</li><li>Provide general HR support, including answering employee inquiries and assisting with policy and procedure implementation.</li><li>Coordinate and schedule interviews, meetings, and training sessions.</li><li>Support HR team with various projects as needed.</li></ul><p><br></p> Administrative Technician We are offering a long term contract employment opportunity for an Administrative Technician in Juno Beach, Florida. This role is primarily in the industry of administrative support, requiring a highly organized individual with comprehensive experience, skills, and knowledge of organizational policies and practices. <br><br>Responsibilities:<br><br>• Conducting comprehensive analysis and interpreting reports to address reporting issues<br>• Leading special projects and responding to information and data requests<br>• Enhancing and documenting procedures and processes for better efficiency<br>• Interacting with internal and external customers routinely to maintain and improve relationships<br>• Planning and accomplishing assigned tasks and goals using multiple years of experience<br>• Utilizing strong analytic skills to develop spreadsheet reports and presentations<br>• Supervising the onboarding process and managing staffing needs<br>• Engaging with suppliers and maintaining business unit relationships<br>• Implementing organizational policies and practices for maintaining standard procedures<br>• Ensuring the validation plans and expense account are up to date and accurate. Administrative Specialist I We are in search of a meticulous Administrative Specialist I to join our dynamic team. The primary role of this position is to manage documents, prepare forms, and perform other necessary office tasks requiring a high degree of independent judgement. This role offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Accurately processing and managing customer credit applications<br>• Maintaining precise records of customer credit<br>• Resolving customer inquiries in a timely and detail-oriented manner<br>• Carrying out supervisory tasks and managing a workforce<br>• Utilizing Microsoft Excel and Word for various tasks<br>• Monitoring customer accounts and taking appropriate action when necessary<br>• Balancing multiple tasks and showing flexibility to take on equivalent related activities<br>• Demonstrating proficiency in computer skills and other office equipment necessary to fulfill work assignments<br>• Adhering to organizational standards and procedures<br>• Developing validation plans and managing documentations. Accounts Payable Clerk <p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented <strong>Accounting Clerk/Office Assistant</strong> to support our accounting and administrative operations. This role involves handling financial transactions, maintaining records, and assisting with office tasks to ensure smooth daily operations. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment. Position starts ASAP </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounting Duties:</strong></p><ul><li>Process invoices, payments, and expense reports</li><li>Reconcile bank statements and financial records</li><li>Assist with accounts payable and accounts receivable</li><li>Maintain accurate financial documentation and filing systems</li><li>Generate reports and assist with month-end closing procedures</li></ul><p><br></p> Accounting Assistant We are searching for a meticulous Accounting Assistant to join our team in the Amusement/Recreation Ser/Entertainment sector, located in Miami, Florida. The role involves a significant amount of administrative tasks, data entry work, and supporting the accounting team in their daily operations. This assignment offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Assist the accounting team in maintaining financial records and reports<br>• Perform data entry tasks with high attention to detail<br>• Utilize Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks<br>• Handle Accounts Payable (AP) and Accounts Receivable (AR) operations<br>• Perform account reconciliation tasks to ensure accurate accounting<br>• Process invoices in a timely and accurate manner<br>• Conduct check runs to ensure all checks are accounted for<br>• Carry out billing tasks, ensuring all bills are paid in a timely manner<br>• Scan documents and maintain organized digital and physical records. Legal Assistant We are seeking a Legal Assistant for a long term contract employment opportunity in the insurance defense industry, based in Fort Lauderdale, Florida. The ideal candidate will support attorneys by handling a variety of tasks such as scheduling, organization of discovery materials, and the preparation of subpoenas. This role is office-based.<br><br>Responsibilities:<br><br>• Support attorneys by managing their schedules and ensuring all appointments are accurately recorded and updated<br>• Handle and organize discovery materials received efficiently and in a timely manner<br>• Prepare subpoenas as per the requirements of the case<br>• Utilize Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and other Case Management Software effectively for various tasks<br>• Conduct Billing Functions as and when required, preferably with experience in CompuLaw<br>• Administer claims and manage client relations professionally and effectively<br>• Maintain clear and effective communication channels with both internal and external stakeholders<br>• Ensure accurate client records are maintained and updated on a regular basis. Accounting Clerk - Downtown Miami <p><strong>Office Assistant/Accounting Clerk – Government Office</strong></p><ul><li><strong>Responsibilities</strong>: Provide general office support, including filing, data entry, and handling correspondence. Assist with accounts payable, receivable, and financial record-keeping.</li><li><strong>Skills Needed</strong>: Strong organizational skills, attention to detail, and proficiency in office software (Microsoft Office Suite). Experience with accounting software is preferred.</li><li><strong>Qualifications</strong>: Ability to maintain confidentiality, multitask, and work in a team environment. Prior government office experience is a plus.</li><li><strong>Additional Requirements</strong>: Knowledge of basic accounting principles and governmental processes is desirable.</li></ul><p><br></p>