Position Description:
The Accounts Receivable Specialist is responsible for managing and overseeing the company’s accounts receivable function. This position involves ensuring timely and accurate processing of customer payments, reconciling outstanding invoices, and maintaining customer accounts to ensure compliance with company policies. The Accounts Receivable Specialist will work closely with the finance team to optimize cash flow and contribute to financial reporting. This position requires strong attention to detail, exceptional organizational skills, and the ability to interact effectively with clients and internal departments to resolve payment issues and discrepancies.
Key Responsibilities:
- Manage and maintain accurate accounts receivable records.
- Process and post payments to customer accounts in the accounting system.
- Monitor overdue accounts and follow up with customers for payment collection.
- Reconcile payment discrepancies, ensuring accurate documentation and resolution.
- Prepare and send out customer statements, invoices, and other billing-related communications.
- Assist in the preparation of aging reports and other financial reports related to accounts receivable.
- Collaborate with the sales and customer service teams to address payment issues and ensure timely resolution.
- Assist with month-end and year-end closing processes as needed.
- Perform other administrative duties related to accounts receivable as required.
Requirements:
Education: Associate's degree in Accounting, Finance, or related field (Bachelor's degree preferred).
Experience: Minimum of 1 year of experience in accounts receivable or a related field.
Skills:
- Proficiency in accounting software (e.g., QuickBooks, SAP, or similar).
- Strong understanding of basic accounting principles and financial practices.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and manage time effectively.
- Attention to detail with strong problem-solving skills.
- Proficient in Microsoft Excel (vlookups, pivot tables, and formulas).