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43 results for Administrative Assistant in Elmwood Park, NJ

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We are offering a short term contract employment opportunity for an Administrative Assistant in White Plains, New York. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations.

Responsibilities:
• Providing administrative support to executives through effective calendar management and meeting scheduling.
• Ensuring efficient day-to-day office operations and providing necessary support to the leadership team.
• Coordinating travel arrangements for executives and team members as required.
• Communicating with various internal and external stakeholders, acting as a liaison for the team.
• Assisting a team of Executive Assistants, providing help and support as needed.
• Utilizing Microsoft Excel to maintain and manage various data and records.
• Scheduling appointments and managing executive calendars to optimize workflow.
• Assisting in various administrative tasks as required to support the overall function of the office environment.

• Proven experience as an Administrative Assistant or similar role.
• Excellent proficiency in Microsoft Excel is mandatory.
• Outstanding ability to schedule appointments and manage calendars efficiently.
• Proficient in arranging travel logistics including flight bookings, hotel reservations, and local commute arrangements.
• Strong organizational skills with an ability to prioritize tasks.
• Exceptional written and verbal communication skills.
• High attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High School diploma; additional qualifications in Office Administration are a plus.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

43 results for Administrative Assistant in Elmwood Park, NJ

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in White Plains, New York. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations. Responsibilities: • Providing administrative support to executives through effective calendar management and meeting scheduling. • Ensuring efficient day-to-day office operations and providing necessary support to the leadership team. • Coordinating travel arrangements for executives and team members as required. • Communicating with various internal and external stakeholders, acting as a liaison for the team. • Assisting a team of Executive Assistants, providing help and support as needed. • Utilizing Microsoft Excel to maintain and manage various data and records. • Scheduling appointments and managing executive calendars to optimize workflow. • Assisting in various administrative tasks as required to support the overall function of the office environment.

Administrative Assistant We are a firm in the legal industry, situated in Parsippany, New Jersey, and we're currently seeking an Administrative Assistant. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be responsible for a variety of tasks, from processing customer applications to maintaining accurate customer records and resolving customer inquiries. This position also involves monitoring customer accounts and taking appropriate action. Responsibilities: • Handling incoming mail and routing them to the appropriate channels. • Downloading, saving, and organizing documents into virtual files and folders. • Answering and forwarding telephone calls, as well as providing information where necessary. • Management of contacts in Outlook and the firm's contact management system. • Arranging travel for attorneys and clients. • Coordinating conference calls, meetings, and appointments, inclusive of room reservations and catering when necessary. • Entering deadlines into the firm's docketing system. • Submitting requests for invoice payments, checks, and expense reimbursements. • Creating, editing, formatting, and proofreading documents. • Assisting with the corporate closing process and post-closing process. • Registering attorneys for seminars and annual memberships. • Assisting with filings, mailings, and other projects. • Supporting the team and performing other duties as assigned.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Downtown, NYC. The role is within the industry and will involve various administrative functions such as answering inbound and outbound calls, providing customer service, and managing daily office operations. Responsibilities:• Manage the front desk operations, including greeting clients and managing inbound and outbound telephone calls.• Ensure office cleanliness and orderliness.• Handle email correspondence effectively and professionally.• Utilize various Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word for day-to-day tasks.• Responsible for the accurate data entry and maintenance of customer records.• Order and manage office supplies inventory.• Schedule appointments and meetings as necessary

Sr. Administrative Assistant We are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication. Responsibilities: • Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner • Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate • Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations • Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations • Handle sensitive and confidential documents with discretion and detail orientation • Perform research tasks as required, providing comprehensive and accurate information • Supervise administrative tasks and ensure they are completed as per established procedures and standards • Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary • Maintain logs and use tracking software for all administrative support work • Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly • Utilize computer hardware effectively for various tasks • Contribute to asset management and enhancement initiatives • Provide concierge services when required, enhancing customer relationships • Schedule and manage travel arrangements for team members.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Sr. Administrative Assistant We are in search of a Sr. Administrative Assistant to join our team in Paramus, New Jersey. This role is primarily focused on construction management and project management in the construction industry. As a Sr. Administrative Assistant, you will be tasked with heavy data entry and word document management. You will also be provided with two weeks of cross-training to ensure you are fully equipped for the role. Responsibilities: • Efficiently handle heavy data entry tasks • Manage Word documents meticulously • Assist in construction and project management activities • Handle billing and monthly reporting tasks • Monitor project costs and maintain accurate records • Resolve inquiries related to customer accounts • Process customer credit applications with accuracy • Maintain precise customer credit records.

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Administrative Assistant We are seeking an Administrative Assistant to join our team in Brooklyn, New York. This role involves a wide range of administrative tasks including data entry, customer service, and email correspondence. The Administrative Assistant will play a crucial role in maintaining efficient office operations. Responsibilities: • Provide exceptional customer service by answering inbound calls and addressing customer inquiries. • Accurately enter customer data into our system to maintain up-to-date records. • Handle email correspondence with professionalism and promptness, ensuring all customer queries are attended to. • Schedule appointments and meetings as needed, using Microsoft Outlook. • Utilize Microsoft Excel, PowerPoint, and Word to complete administrative tasks. • Balance the needs of inbound and outbound calls to ensure efficient communication within the office. • Continuously monitor customer accounts and take necessary action when needed.

Administrative Assistant We are in search of a Temp Administrative Assistant to join our team in the media industry located in New York, New York. As an Administrative Assistant, you will be required to manage schedules, handle travel arrangements and expenses, and assist with meeting and event logistics. This role provides an opportunity to work in a hybrid setting, with a combination of in-office and remote work. T Responsibilities: • Manage complex calendars, ensuring smooth and efficient scheduling.• Assist with the organization and cleanup of meetings and events.• Handle travel arrangements, ensuring all details are effectively coordinated.• Process expense reports accurately and promptly.• Utilize Google Suite for various administrative tasks.• Leverage your Journalism skills to add value to our team.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in New Jersey. In this role, you will handle a variety of administrative and financial tasks, such as managing accounts, processing credit applications, and maintaining customer records. This role offers a long term contract employment opportunity. Responsibilities • Oversee the Accounts Payable and Accounts Receivable inbox, ensuring all incoming and outgoing transactions are managed effectively • Ensure all customer accounts are regularly reviewed and updated as necessary • Accurately process customer credit applications in a timely manner • Maintain precise records of customer credit information • Handle customer inquiries, providing high-quality service and resolution • Use Microsoft Excel to manage large files and create pivot tables, as needed • Utilize SAP system for various administrative tasks (preferred) • Create detail oriented letterheads and generic forms for company use • Follow established Standard Operating Procedures (SOPs) in all tasks and operations.

Administrative Assistant We are providing an opportunity for an Administrative Assistant to join our team in the Healthcare, Hospitals, and Social Assistance industry located in East Hills , New York. This role offers a contract to permanent employment opportunity where the individual will be supporting the team in all administrative functions related to donor data management, event coordination, and inter-department collaboration. Responsibilities:• Oversee the master data for donations, including tracking and generating reports.• Assist in the administration and execution of special events.• Maintain the donor database and additional donor tracking systems.• Collaborate with different agency departments and lay leaders to enhance fundraising endeavors.• Process donations and prepare timely acknowledgement letters and other correspondence.• Maintain tracking systems for all special events, including raffles and vendor negotiations.• Coordinate all elements of mailings and other communications.• Assist with meeting administration, including scheduling and correspondence.• Work closely with the accounting department in maintaining and reconciling financial records.• Carry out additional tasks as assigned by the supervisor.

Receptionist/Office Assistant We are offering a Temporary employment opportunity in the property management industry, located at our workplace in New York, New York. Our team is seeking a Receptionist/Office Assistant who is adept at multitasking in a fast-paced environment, managing various administrative tasks, and using Microsoft Office tools effectively. Responsibilities• Serve as the initial point of contact for guests, providing a warm welcome and directing them as necessary.• Efficiently manage inbound calls, addressing queries, and providing necessary information.• Oversee the organization and maintenance of office files to ensure easy accessibility and orderliness.• Prioritize and handle tenant issues and inquiries promptly and professionally.• Schedule appointments effectively, avoiding conflicts and ensuring smooth operations.• Manage the distribution of mail within the office, ensuring all correspondence reaches the correct recipient.• Keep track of office supplies, replenishing stock as necessary to avoid shortages.• Utilize Microsoft Office tools, specifically Word and Excel, to carry out administrative tasks efficiently.

Executive Assistant to Managing Partner Job Title: Executive AssistantCompensation: $110,000 - $120,000 per year Job Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role requires exceptional multitasking abilities, strong communication skills, and the ability to handle confidential matters with discretion. The ideal candidate will be proactive, resourceful, and capable of ensuring the executive's daily operations run smoothly. Key Responsibilities:<ul><li>Provide high-level administrative support by managing schedules, organizing information, and ensuring seamless day-to-day operations.</li><li>Maintain and coordinate the executive’s calendar, schedule meetings, and set up appointments.</li><li>Handle light travel arrangements, including booking flights, securing hotel accommodations, and preparing detailed itineraries.</li><li>Prepare, proofread, and distribute essential documents such as reports, memos, and invoices.</li><li>Facilitate internal communication by distributing key information, handling inquiries, and supporting team collaboration.</li><li>Assist in planning and organizing company events.</li><li>Serve as a professional liaison between the executive office and clients, vendors, and external stakeholders via phone and email.</li><li>Monitor office supply levels and place orders when necessary.</li><li>Support the preparation of presentations, briefings, and other executive materials.</li></ul>

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Executive Assistant We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance. Responsibilities:• Strategically manage and organize executive schedules to ensure optimal use of time• Handle administrative tasks to ensure smooth operation of the team• Proactively anticipate the needs of the executive and make necessary arrangements• Run errands including but not limited to picking up breakfast and lunch• Provide high-level support to high net worth executives• Maintain discretion and confidentiality in relationships with all board members• Organize travel arrangements and itineraries with attention to detail and accuracy• Perform other duties as assigned to support the executive• Act as a point of contact among executives, employees, clients and other external partners• Manage information flow in a timely and accurate manner If this person is you, please apply directly to victoria.iacoviello@roberthalf

Office Assistant We are offering a long-term contract employment opportunity for an Office Assistant in the manufacturing industry. The role is based in Smithtown, New York and entails working in a close-knit team environment. Responsibilities:• Handling phone calls and email communication.• Executing data entry tasks including product pinning invoice and filing.• Overseeing the order of office supplies.• Utilizing accounting software systems and other computer programs for efficient operations.• Leveraging ADP - Financial Services for financial tasks.• Designing and managing banner ads as required.• Using CRM and 'About Time' for effective customer relationship and time management.• Answering inbound calls and providing necessary support.• Managing billing functions and other clerical duties.• Ensuring a welcoming atmosphere for people coming in and out of the office.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the pharmaceutical industry located in New York. As an Executive Assistant, you will be relied upon for administrative support, handling correspondence, and managing schedules while utilizing systems like CRM, ADP - Financial Services, Cisco Webex Meetings, Concur, and Kronos Timekeeping System. Responsibilities: • Use ADP - Financial Services for business-related operations • Manage and organize meetings via Cisco Webex Meetings • Handle expense reports and travel arrangements using Concur • Maintain and update customer relationship management (CRM) systems • Use Kronos Timekeeping System for tracking work hours • Ensure timely and effective management of calendars • Facilitate communication both internally and externally • Coordinate conference calls and manage meeting logistics • Handle, prioritize, and distribute correspondence • Use 'About Time' software for effective time management

Executive Assistant We are in the process of recruiting an Executive Assistant for our team based in New York. This role offers a contract to permanent employment opportunity. In this role, you will primarily support the Chief by managing their calendar, organizing meetings, and handling correspondence. Responsibilities: • Undertake extensive calendar management for the Chief, ensuring efficient scheduling and rescheduling of appointments. • Coordinate and liaise with the board for various matters. • Handle email correspondence, ensuring prompt and accurate responses. • Set up and organize meetings, ensuring all necessary arrangements are made. • Prepare meeting documents and packets, ensuring they are accurate and ready in a timely manner. • Perform other administrative duties as assigned, supporting the smooth running of operations. • Use CRM and other systems like ADP - Financial Services, Kronos Timekeeping System, and About Time for various administrative tasks. • Utilize tools like Cisco Webex Meetings and Concur for meeting setup and expense management. • Ensure clear and effective communication and manage conference calls as required.

Project Coordinator We are offering a long-term contract employment opportunity for a Sr. Administrative Assistant in the manufacturing industry. New Jersey. As a Sr. Administrative Assistant, your role will encompass a range of responsibilities, including customer service, data processing, and administrative tasks. Responsibilities: • Manage and streamline calendar events, ensuring efficient scheduling and time management• Operate and manage Cisco Webex Meetings for smooth and efficient conference calls• Utilize ADP - Financial Services for accurate financial management and operations• Handle and process customer inquiries, ensuring effective communication and customer satisfaction• Use CRM systems for maintaining and updating customer records• Conduct and manage banner ads, contributing to marketing efforts• Utilize Concur for travel and expense management• Implement and maintain budget processes, ensuring financial efficiency• Use About Time for effective time tracking and management• Oversee and manage customer accounts, taking appropriate actions when necessary

Operations Associate A growing firm has hired Robert Half to help them find an Office Assistant to join their expanding team. The ideal candidate would be interested in working with a developing company. The ideal candidate would be a highly-skilled self-starter that enjoys multi-tasking. This position would suit an individual that is highly-driven and ambitious. A long-term contract / temporary Office Assistant position is currently available in the New York, New York area. Operations Associate The Operations Associate will work with members of the Operations team and help complete the returns process to send items back to merchants. You will facilitate delivery, returns, and purchases and maintain records through use of our technology. This role is ideal for those with an interest and knowledge of fashion, photography, technology and logistics.Your Responsibilities<ul><li>Record garment attributes in the YX platform</li><li>Professionally pack and ship luxury garments and merchandise</li><li>Assist with data entry for digitization, returns, donation, resale, repair and alterations</li><li>Log merchandise data into the YX platform</li><li>Schedule deliveries and pick-ups with shipping vendors</li><li>Assist in maintaining a professional, well organized office environment</li><li>Execute and manage client purchasing activity orders and returns</li><li>Deliver purchases and pick up returns and alteration items</li></ul>More About You<ul><li>Strong knowledge of Slack, Google and Excel Spreadsheets</li><li>Shipping and/or logistics experience helpful</li><li>Ability to learn our internal and external applications quickly</li><li>Extremely detail oriented, organized, can do attitude and strong initiative</li><li>Ability to work well with the team, stay focused and lead by example</li></ul>Bonus points<ul><li>If you have experience working at an e-commerce marketplace, and/or love fashion or personal luxury goods</li><li>You communicate regularly and clearly with your co-workers and are never afraid to ask questions</li></ul>

Administrative Coordinator We are offering a long-term contract employment opportunity for an Administrative Coordinator located in Princeton, New Jersey. This role involves a range of tasks that ensure the smooth operation of our organization, from managing schedules and handling inbound calls, to document filing and data entry. Responsibilities:• Provide efficient and accurate processing of data entry tasks• Manage and coordinate complex schedules effectively• Handle inbound calls and provide excellent communication to all callers• Maintain and update accurate records in the office software suite• Utilize Concur for various administrative tasks• File documents and maintain an organized filing system• Ensure all customer credit applications are processed accurately• Monitor customer accounts and take appropriate action when necessary.

Sales Assistant We are seeking a Logistics Sales Assistant with a strong background in air import to join our team located in Hudson County, New Jersey. The Logistics Sales Assistant will be responsible for managing high volume air shipments from various regions, maintaining daily reports, and progressing into a sales support role for specific large volume air accounts. Responsibilities:• Manage frequent air shipments from various S.E Asia, Asia, ISC region origins.• Communicate directly with CNEE on rush updates and status shipments via daily status report and spot requests.• Maintain a high demand high volume daily report, requiring Excel proficiency.• Acquire experience in ocean import handling.• Use operating system background Cargo wise / Des Cartes (IES).• Support ocean or air international operations.• Oversee primarily import operations from Asia, Africa, Middle East, Europe.• Evolve into a sales support role for specific large volume air accounts. • Apply skills such as ADP - Financial Services, ADP Workforce Now, Ceridian, CRM, Dayforce, 401k - RRSP Administration, Auditing, Benefit Functions, Claim Administration, Cobra Administration.

Facilities Assistant We are offering a short term contract employment opportunity in New York for a Facilities Assistant. This role is vital to our operations and involves a variety of tasks including facilities management, event setup, and general office support. You will be working in a dynamic, fast-paced environment where your ability to react quickly to situations will be crucial. Responsibilities: • Assist in the management of facility-related tasks to ensure the smooth operation of the office.• Provide comprehensive support for office events, including setup and breakdown.• Handle mailroom duties, ensuring all correspondence is appropriately sorted and distributed.• Maintain a clean and organized office environment, including the disposal of garbage and restocking of necessary items.• Engage professionally with clients and colleagues, fostering a positive workplace experience.• Actively monitor and walk the office floor to identify and address any issues or needs.•Employ strong communication skills to effectively interact with clients and team members.• Adhere to budget processes, managing resources effectively to avoid unnecessary expenditure.• Provide excellent customer service, resolving any issues quickly and efficiently

Legal Secretary Robert Half is seeking a contract to hire Legal Secretary in our New York office. In this role, you will be tasked with a variety of responsibilities that involve supporting our legal team, from processing legal documents to managing client communications and software updates. Start Date: March 2025 Location: New York, NY (Hybrid) Hours: Standard Business Hours Pay: $30+/hour Responsibilities: • Accurately transcribe, format, and edit legal documents • Manage and update the iManage software system • Oversee scheduling and calendar management tasks • Facilitate communication with clients via email • Assist with inputting attorney time and managing expense reports • Provide coverage to attorneys in other departments as required • Utilize LexisNexis, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook for various tasks • Handle billing functions and briefing duties • Dictate and document important information • Perform other duties as a Legal Assistant as needed

Sales Assistant We are offering a long-term contract employment opportunity in the Elizabeth, NJ area, for the role of a Sales Assistant. This role is based 100% onsite and is pivotal to our operations in the real estate sector. Responsibilities:• Facilitate property tours for prospective tenants, emphasizing the unique features and advantages of our properties.• Assist prospective tenants during the leasing process, aiding in application completion and lease agreement understanding, ensuring all paperwork adheres to compliance standards.• Build and sustain positive relationships with both current and potential tenants through prompt attention and resolution of inquiries and concerns.• Utilize various advertising channels to promote available properties, ensuring listings are accurate and appealing to attract potential tenants.• Handle administrative duties including managing correspondences, maintaining detailed records of property availability, monitoring lease expiration dates, and supporting daily office functions.• Collaborate effectively with property managers, maintenance staff, and other team members to manage property availability, tenant move-ins, and lease renewals.• Maintain up-to-date knowledge of local, state, and federal leasing regulations to ensure all lease agreements are in compliance with applicable laws.• Utilize skills in 'ADP - Financial Services', 'Concur', 'CRM', 'Crystal Reports', 'Data Processing', 'About Time', 'Answering Inbound Calls', 'Buying Processes', 'Cash Activity', 'Cash Handling', 'Yardi' to enhance job performance and customer service.

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43 results for Administrative Assistant in Elmwood Park, NJ

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