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7 results for Assistant Property Manager in El Segundo, CA

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A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations.

Key Responsibilities:

Maintain a high level of organization and attention to detail in daily tasks.

Communicate professionally via phone, email, and text with clients, vendors, and internal teams.

Process and manage invoices using the Real Page platform.

Generate, issue, and follow up on purchase orders and work orders as needed.

Review and understand utility invoices for accuracy and reporting purposes.

Assist management with various administrative tasks and perform duties as directed.

Ensure timely arrival at the office and adherence to designated working hours.

The ideal candidate will have 2-3 years of administrative experience, any experience working in property management is a plus. Experience in MS Word and Excel is required. This is fully onsite, hours are Monday - Thursday 8-5PM and Friday form 8 - 1:30PM. Pay is $23-25/hr, depending on experience.

• Proficiency in handling inbound calls and providing excellent customer service.
• Strong skills in data entry and email correspondence.
• Experience with both inbound and outbound calls.
• Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Ability to schedule appointments efficiently and accurately.
• Excellent communication and interpersonal skills.
• Strong organization and multitasking abilities.
• High attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in a similar administrative role is preferred.

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7 results for Assistant Property Manager in El Segundo, CA

Administrative Assistant A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations. Key Responsibilities: Maintain a high level of organization and attention to detail in daily tasks.Communicate professionally via phone, email, and text with clients, vendors, and internal teams.Process and manage invoices using the Real Page platform.Generate, issue, and follow up on purchase orders and work orders as needed.Review and understand utility invoices for accuracy and reporting purposes.Assist management with various administrative tasks and perform duties as directed.Ensure timely arrival at the office and adherence to designated working hours. The ideal candidate will have 2-3 years of administrative experience, any experience working in property management is a plus. Experience in MS Word and Excel is required. This is fully onsite, hours are Monday - Thursday 8-5PM and Friday form 8 - 1:30PM. Pay is $23-25/hr, depending on experience.

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the Real Estate & Property industry. Based in Calabasas, California, the selected candidate will support our CFO with a variety of administrative tasks, ranging from managing schedules to facilitating interdepartmental collaboration. Responsibilities: • Accurately process and manage expense reports. • Maintain an organized and updated calendar, ensuring efficient time management. • Facilitate clear communication between the CFO's office, internal departments, and external organizations. • Assist in the preparation of confidential correspondence and communications. • Coordinate travel plans and itineraries. • Compile and distribute information and updates to team members and stakeholders as needed. • Manage projects from conception to completion, addressing and resolving issues promptly. • Track and monitor progress against business objectives and goals, providing regular updates to the CFO and key stakeholders. • Prioritize conflicting needs and manage tight deadlines effectively. • Perform other tasks as assigned.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Rancho Cucamonga, California. The chosen candidate will primarily support a construction-focused operations team, handling a variety of tasks from administrative support to customer service. Responsibilities: • Provide administrative support to the operations team, including managing documents and files. • Handle customer inquiries over the phone and ensure the provision of top-notch customer service. • Manage incoming communications, including mail, and oversee its prompt distribution. • Take up the responsibility of answering phone calls, addressing guest inquiries, and taking messages. • Maintain an active presence on social media platforms like Facebook and Instagram by creating and managing posts. • Carry out efficient data entry tasks and maintain an organized record of customer interactions. • Leverage software applications like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to carry out daily tasks. • Schedule appointments and ensure smooth coordination within the team. • Handle inbound and outbound calls effectively and maintain a positive attitude while interacting with customers and team members. • Manage email correspondence with precision and professionalism.

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Legal Assistant / Paralegal We are looking for a Legal Assistant / Paralegal to join the legal department of one of the largest fast-food chains on the West coast. This is a long-term contract position that will partner with attorneys and paralegals on a collaborative team. This position is on-site at their company headquarters in Irvine, California. This is a small legal team where you will get to have your hands in a number of areas including administrative support, intellectual property social media searches and infringement, and filing with the courts. Parking on-site and free lunch at the company restaurant available daily. Responsibilities:• Provide administrative support to the department, including handling phone calls, processing invoices, and maintaining the office• Manage calendars and schedule meetings• Handle e-filing, scanning, and shredding tasks, including opening and closing files• Assist with office upkeep and take responsibility for office supplies• Conduct online and social media research for intellectual property matters• Maintain trademark files and manage online infringement take-downs on a weekly basis• Draft and send cease and desist letters for trademark infringements• Assist in general liability case management, including the preparation and service of legal documents, court filings, and scheduling depositions.

Marketing Manager (Consumer Insights) We are in search of a Marketing Manager specializing in Consumer Insights to be a part of our team based in the City of Industry, California. This role is responsible for guiding key marketing and business development strategies to bolster revenue. This includes overseeing digital media investments, supporting strategic technical sales efforts, and delivering consumer insights to guide the research and development (R& D) and sales teams. These insights support strategic plans for flavor creation and product development, ultimately driving successful new product launches in both areas. The role also requires significant involvement in art direction and content creation. This position plays a pivotal role in supporting business development by providing actionable consumer insights and implementing effective marketing strategies. Responsibilities:Consumer Insights <ul><li>Conduct research to identify trends and emerging market opportunities.</li><li>Develop detailed internal insights briefs.</li><li>Explore new approaches to gather and analyze consumer data.</li><li>Evaluate product concepts through external service providers for internal and customer use.</li><li>Plan and execute both internal and external consumer research projects.</li><li>Coordinate external sensory studies in partnership with third-party vendors.</li></ul>Marketing <ul><li>Prepare and deliver trend and insights presentations for internal teams and customers.</li><li>Represent the company at industry and trade conferences, including presenting.</li><li>Manage the company’s participation in industry trade shows.</li><li>Integrate consumer insights into prototypes for conferences and sales meetings.</li><li>Write, edit, and review content for corporate communications, managing external contractors as needed.</li><li>Oversee marketing projects, including coordinating with creative contractors.</li><li>Manage website updates directly or through contractors, including developing branded content (written, graphic, or video) for the website and digital channels to enhance brand recognition and engagement.</li><li>Create or direct content for blogs, vlogs, and social media platforms.</li><li>Video production and editing skills, particularly with tools like Adobe Premiere Pro or CapCut, are a strong asset.</li><li>Develop marketing and branding strategies to enhance the company’s position in the market.</li><li>Collaborate with intellectual property attorneys to manage company trademarks.</li></ul>Team Oversight <ul><li>Share managerial responsibilities for the Executive and Administrative Assistant in collaboration with the CEO.</li></ul>

Paralegal Robert Half is seeking a highly organized and detail-oriented Unlawful Detainer Legal Assistant/Paralegal to join our client in Orange! The ideal candidate will have experience with unlawful detainer proceedings, excellent document preparation skills, and the ability to manage case timelines and deadlines effectively. This role involves preparing and filing unlawful detainer documents, ensuring compliance with court procedures, and assisting attorneys with case management throughout the litigation process. Key Responsibilities: Prepare Unlawful Detainer Documents: Draft and prepare all necessary unlawful detainer documents, including complaints, summons, motions, notices, and responses. Ensure documents are in compliance with California law and court rules.Monitor Case Progress: Track and maintain up-to-date records of case progress, including ensuring that all required documents are filed timely and deadlines are met.Ensure Timely Responses: Monitor cases to ensure that tenants' answers have been received, follow up as needed, and assist attorneys with any necessary actions regarding responses.Sheriff Instructions: Prepare and process sheriff instructions for the execution of eviction orders, ensuring all steps are followed accurately and promptly.Prepare Defaults: Prepare default documents and ensure they are filed with the court if tenants fail to respond within the prescribed time frame.File Documents: File all necessary documents with the court, either electronically or physically, while maintaining proper filing protocols and ensuring accuracy.Case Management: Organize and maintain case files, keeping track of hearings, motions, deadlines, and any follow-up actions required for each case.Communication: Communicate with clients, tenants, and other involved parties regarding case updates, document requests, and scheduling of hearings or court appearances.Client Interaction: Assist in coordinating between clients and attorneys, ensuring all client requests are handled efficiently and professionally.

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7 results for Assistant Property Manager in El Segundo, CA

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