We are offering a contract to hire employment opportunity for a Legal Secretary in Dallas, Texas. Joining our team, you will be tasked with an array of responsibilities, ranging from document preparation and management to client interactions and calendar management.

Responsibilities:

 Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation

filing requirements). E-files in both State and Federal courts, as needed.

 Enters and maintains all case information in Court Alert (dates, reminders, etc.)

 Prepares notebooks, binders, exhibits, and other documentation as needed.

 Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.

 Organizes and maintains all documents in the document management system. Maintains documents in an

efficient and effective manner.

 Coordinates document management with either Litigation Support Managers or by saving to the appropriate

file management location.

 Proofreads documents for grammar, punctuation, syntax and formatting consistency.

 Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities

in advance of commitment, as needed.

 Coordinates conferences and meetings, including conference room scheduling, video conferencing

scheduling, coordinating meals, and preparing materials, as necessary.

 Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures

timekeepers time entry is closed in a timely manner.

 Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of

attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces

with client questions.

 Handles check requests, travel expenses and travel arrangements, including airline, car and hotel

reservations.

 Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court.

 Assists attorneys with memberships outside of the Firm, as needed.

 Coordinates CLE’s for attorneys (submitting for approval, etc.).

 Bachelor's degree preferred.

 3-5 five years Litigation experience required. Mid-to-large size firm preferred.

 Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs),

billing software (Carpe Diem) and expense software (Chrome River).

 Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules

and procedures.

 Ability to prepare complex documents using advanced word processing features including styles, section

formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.

 Strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively.

 Excellent interpersonal and communication skills and the ability to collaborate well in a team.

 Self-starter with the ability to work independently and to perform with a high level of accuracy in a highvolume

environment.

 Ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines.

 Above average customer service skills with a willingness to help others.

 Ability to work overtime as needed.