<p>We are looking for an Administrative Assistant to join our team in Dayton, Ohio. This position is a Contract to permanent role within a non-profit organization, providing essential support to both executive leadership and human resources operations. The ideal candidate will ensure smooth organizational functioning through effective scheduling, communication, and documentation while upholding high standards of confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate meetings, and arrange travel plans to support leadership activities.</p><p>• Prepare detailed agendas, meeting minutes, and presentation materials for organizational events and executive communications.</p><p>• Serve as the primary liaison between the leadership team, board members, and external stakeholders, ensuring timely follow-up and communication.</p><p>• Oversee recruitment processes, including posting job openings, scheduling interviews, and communicating with candidates.</p><p>• Facilitate onboarding and offboarding processes by ensuring all necessary documentation and permissions are completed.</p><p>• Maintain accurate and compliant personnel files, both digital and physical, in line with HR policies.</p><p>• Assist with benefits administration by processing enrollments and addressing employee inquiries.</p><p>• Draft thorough correspondence, reports, and memos to support both executive and HR operations.</p><p>• Support organizational events, trainings, and meetings by coordinating logistics and materials.</p><p>• Handle administrative tasks such as file management, invoice processing, and supply coordination.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Columbus, Ohio. This long-term contract position offers an opportunity to provide essential support to our office operations while ensuring efficiency and professionalism in daily tasks. The ideal candidate will excel in organizational skills and demonstrate strong communication abilities.<br><br>Responsibilities:<br>• Provide administrative support by organizing and maintaining office systems and procedures.<br>• Answer and manage inbound calls, directing inquiries to the appropriate departments or personnel.<br>• Perform accurate data entry tasks to ensure records and information are up to date.<br>• Coordinate receptionist duties, including welcoming visitors and handling incoming correspondence.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain office supplies inventory and ensure the workspace is well-organized.<br>• Schedule and coordinate meetings, appointments, and other events.<br>• Communicate effectively with internal teams and external stakeholders to ensure smooth operations.<br>• Support various administrative functions to enhance overall productivity.<br>• Handle confidential information with discretion and professionalism.
<p>We are looking for a dedicated and organized Part Time Administrative Assistant to join our team in Dayton, Ohio. Administrative Assistant will work 3 days per week (Monday, Wednesday, Friday). This is a long-term contract position offering the opportunity to support daily operations and ensure seamless client interactions. The ideal candidate will bring hospitality experience and a proactive approach to maintaining a welcoming and efficient office environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage client schedules, ensuring appointments are booked accurately and efficiently multiple times per week.</p><p>• Greet visitors and clients upon arrival, escorting them to the appropriate office or meeting area.</p><p>• Maintain a well-organized office space, ensuring supplies are stocked and the environment remains detail oriented.</p><p>• Handle a high volume of foot traffic during busy periods, offering exceptional customer service to clients and guests.</p><p>• Perform receptionist duties, including answering inbound calls and directing inquiries appropriately.</p><p>• Assist with data entry tasks to ensure accurate and timely recordkeeping.</p><p>• Manage business correspondence, including drafting emails and other communications as needed.</p><p>• Support scheduling needs for both part-time and permanent office coverage, ensuring all shifts are adequately staffed.</p><p>• Collaborate with team members to address immediate administrative needs and provide interim support during high-demand periods.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This Contract to permanent position offers an exciting opportunity to contribute to various administrative and operational tasks while supporting our office's efficiency and organization. The ideal candidate will bring strong skills in QuickBooks, Excel, and customer service while demonstrating adaptability to take on diverse responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Assist with accounts receivable processes and ensure timely follow-ups on outstanding payments.</p><p>• Handle data entry tasks with accuracy and efficiency, including scheduling and invoice preparation.</p><p>• Utilize QuickBooks to maintain financial records and generate reports as needed.</p><p>• Respond to marketing and service calls, providing excellent customer service and dispatching support as required.</p><p>• Collaborate with clients to address past-due accounts through soft collections.</p><p>• Send invoices and refine operational details to improve performance metrics.</p><p>• Assist with scheduling and coordination of office activities to maintain smooth operations.</p><p>• Support problem-solving efforts within the office and address any arising issues.</p><p>• Maintain communication with clients and stakeholders to ensure their needs are met effectively.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
<p>We are looking for a Project Administrative Assistant to join our team within the construction industry in East Columbus, Ohio. This contract position offers the opportunity to contribute to critical projects by providing essential administrative and organizational support in a fast-paced environment. If you thrive in a detail-oriented role and enjoy collaborating with others, this could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative and clerical support to the construction project team, ensuring smooth day-to-day operations.</p><p>• Coordinate and schedule meetings, prepare agendas, and monitor attendance for project incentives.</p><p>• Record and distribute detailed meeting minutes while maintaining accurate project documentation in both digital and paper formats.</p><p>• Utilize advanced Excel functionalities, such as pivot tables, to manage and report on project data effectively.</p><p>• Organize and maintain project files, including permits, contracts, timecards, change orders, material requests, vendor records, and safety documentation.</p><p>• Track attendance and manage the incentive program with precision and up-to-date recordkeeping.</p><p>• Support the team with additional administrative tasks as needed, adapting to evolving project requirements.</p><p>• Assist in managing timelines and schedules to ensure project milestones are met.</p><p>• Collaborate with team members to streamline processes and enhance project management efforts.</p>
